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Understanding Outlook Web App Mailbox Policies

 

Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2009-11-16

Use Microsoft Office Outlook Web App mailbox policies to create organization-level policies to manage access to features in Outlook Web App. Outlook Web App mailbox policies allow you to create multiple policies at the organization level and apply them to individual mailboxes.

Looking for management tasks related to Outlook Web App mailbox policies? See Managing Outlook Web App Mailbox Policies.

Contents

Outlook Web App Mailbox Policies

Configuring Outlook Web App Mailbox Policies

Applying Outlook Web App Mailbox Policies

In Exchange 2010, you can create multiple Outlook Web App mailbox policies and apply them to individual mailboxes. When an Outlook Web App mailbox policy is applied to a mailbox, it will override the settings of the virtual directory.

In previous versions of Exchange, Outlook Web App features were managed by configuring the Outlook Web App virtual directories. Exceptions for individual mailboxes were accommodated by enabling or disabling features on individual mailboxes.

A default Outlook Web App mailbox policy is created automatically when the Client Access server role is installed. By default, all options are enabled on the default Outlook Web App mailbox policy. You can create as many Outlook Web App mailbox policies as necessary to meet the needs of your organization.

noteNote:
The default Outlook Web App mailbox policy is not automatically applied to any mailboxes.

For example, you may want to create a policy that forces users to use WebReady Document Viewing to view attachments or a policy that limits users to the Light version of Outlook Web App.

You can use the Exchange Management Console or the Exchange Management Shell to create and configure Outlook Web App mailbox policies.

Only one Outlook Web App mailbox policy can be applied to a mailbox.

If there's no Outlook Web App mailbox policy applied to a mailbox, the settings defined on the virtual directory will be applied.

An Outlook Web App mailbox policy can be applied to a mailbox as part of the new mailbox wizard, by using the EMC to modify an existing mailbox, or by using the Shell and the Set-CASMailbox cmdlet to apply a mailbox policy.

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