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View or Configure Outlook Web App Mailbox Policy Properties

 

Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2011-03-19

After you create an Outlook Web App mailbox policy, you can configure a variety of options to control the features available to users in Outlook Web App. For example, you can enable or disable Inbox rules or create a list of allowed file types for attachments.

Looking for other management tasks related to Outlook Web App? Check out Managing Outlook Web App.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Outlook Web App mailbox policies" entry in the Client Access Permissions topic.

  1. In the console tree, click Organization Configuration > Client Access. Click the Outlook Web App Mailbox Policies tab.

  2. In the work pane, select the Outlook Web App mailbox policy that you want to view or configure, and then click Properties.

  3. On the General tab, you can view and edit the name of the policy and view the modified date.

  4. On the Segmentation tab, specify the features you want to enable or disable for Outlook Web App users.

    noteNote:
    Segmentation settings for mailbox policies override virtual directory settings. You can change segmentation settings for individual users by using the Set-CASMailbox cmdlet or by using Outlook Web App policies. For more information, see Managing Outlook Web App Mailbox Policies.
    • Enable   Select a disabled feature in the list, and then click Enable to enable that feature.

    • Disable   Select an enabled feature in the list, and then click Disable to disable that feature.

    • Feature   The Feature column shows the list of features that are potentially available to Outlook Web App users on a virtual directory.

    • Status   The Status column shows whether each feature is enabled or disabled.

    • Description   This section displays a description for the selected feature in the list.

  5. On the Public Computer File Access tab, configure the file access and viewing options available if users select This is a public computer while they're signing in to Outlook Web App. File access lets a user open or view any file attached to an e-mail message.

    Direct file access

    • Enable direct file access   Select this check box if you want to enable direct file access. Direct file access lets users open files attached to e-mail messages.

    • Customize   After you select Enable direct file access, click Customize to customize the direct file access settings.

      noteNote:
      The direct file access settings are applied to private and public computer file access. Even though the settings can be set from either the Private Computer File Access tab or the Public Computer File Access tab, you can't have different settings on the two tabs.

      In the Direct File Access Settings dialog box, specify how files will be allowed, blocked, or handled in Outlook Web App. The Allow list overrides the Block list and the Force Save list. The Block list overrides the Force Save list. Select the following:

      Allow   Click the Allow button to specify which types of files should always be allowed. The Allow list overrides the Block list and the Force Save list.

      Block   Click the Block button to specify which types of files should be blocked. The Block list overrides the Force Save list and is overridden by the Allow list.

      Force Save   Click the Force Save button to specify which types of files the user must save to disk before opening them. The Force Save list is overridden by the Allow and Block lists.

      Unknown Files   Using the Unknown Files list, specify how Outlook Web App will handle unknown files that aren't in the Allow, Block, or Force Save lists.

      When you click Allow, Block, or Force Save, a new window opens in which you can add file name extensions and MIME types to the list you have selected, edit them, or remove them.

      After you have selected Allow, Block, or Force Save:

      To add a file name extension or MIME type, enter it in the appropriate box, and then click Add. File name extensions must be preceded by a period (.), for example, .exe.

      To edit a file name extension or MIME type, select it, and then click Edit.

      To remove a file name extension or MIME type, select it, and then click Remove.

      After you finish modifying the lists of file name extensions and MIME types, click OK to save your changes or click Cancel to discard your changes and return to the previous window.

    WebReady Document Viewing

    WebReady Document Viewing enables Outlook Web App documents to be converted to HTML and displayed in a Web browser. Configure WebReady Document Viewing on the WebReady Document Viewing Settings tab. These settings are available for public and private computer file access, and can be different for each:

    • Enable WebReady Document Viewing   Select this check box if you want to enable supported documents to be converted to HTML and displayed in a Web browser.

    • Force WebReady Document Viewing when a converter is available   Select this check box if you want to force documents to be converted to HTML and displayed in a Web browser before users can open them in the viewing application. Documents can be opened in the viewing application only if Direct File Access is enabled.

    • Supported   After you select Enable WebReady Document Viewing, click Supported to select supported document types for WebReady Document Viewing.

      Select document types to view from an Internet browser

      To allow all supported document types to be viewed from an Internet browser, select All supported document types.

      To allow only specific document types to be viewed, select Specific document types.

      Add   After you select Specific document types, click Add to add a document type to the list.

      Remove   After you select Specific document types, click the document type that you want to remove, and then click the remove icon.

      Select the MIME types of documents   Using this list, add the MIME types of documents to the list of types that can be viewed from an Internet browser or remove them from the list.

      Add   After you select Specific document types, click Add to add a MIME type to the list.

      Remove   After you select Specific document types, click the MIME type that you want to remove, and then click the remove icon.

  6. On the Private Computer File Access tab, configure the file access and viewing options available if users select This is a private computer while they're signing in to Outlook Web App, or if users sign in using an authentication method other than forms-based authentication. File access lets users open any file attached to an e-mail message and files available through Windows file shares and Windows SharePoint Services document libraries.

    Direct file access

    • Enable direct file access   Select this check box if you want to enable direct file access. Direct file access lets users open files available through Outlook Web App. This includes files attached to e-mail messages and files in Windows SharePoint Services document libraries and on Windows file shares.

    • Customize   After you select Enable direct file access, click Customize to customize the direct file access settings.

      noteNote:
      The settings for direct file access are divided into public computer file access settings and private computer file access settings. You can configure these settings on either the Private Computer File Access tab or the Public Computer File Access tab. However, you cannot have different settings for each tab.

      In the Direct File Access Settings dialog box, specify how files will be allowed, blocked, or handled in Outlook Web App. The Allow list overrides the Block list and the Force Save list. The Block list overrides the Force Save list. Select the following:

      Allow   Click the Allow button to specify which types of files should always be allowed. The Allow list overrides the Block list and Force Save list.

      Block   Click the Block button to specify which types of files should be blocked. The Block list overrides the Force Save list and is overridden by the Allow list.

      Force Save   Click the Force Save button to specify which types of files the user must save to disk before opening them. The Force Save list is overridden by the Allow and Block lists.

      Unknown Files   Using the Unknown Files list, specify how Outlook Web App handles unknown files that aren't in the Allow, Block, or Force Save lists.

      When you click Allow, Block, or Force Save, a new window opens in which you can add file name extensions and MIME types to the list you have selected, edit them, or remove them.

      After you have selected Allow, Block, or Force Save:

      To add a file name extension or MIME type, enter it in the appropriate box, and then click Add. File name extensions must be preceded by a period (.), for example, .exe.

      To edit a file name extension or MIME type, select it, and then click Edit.

      To remove a file name extension or MIME type, select it, and then click Remove.

      After you finish modifying the lists of file name extensions and MIME types, click OK to save your changes or click Cancel to discard your changes and return to the previous window.

    WebReady Document Viewing

    WebReady Document Viewing enables Outlook Web App documents to be converted to HTML and displayed in a Web browser. Configure WebReady Document Viewing using the WebReady Document Viewing Settings tab. These settings are available for public and private computer file access, and can be different for each:

    • Enable WebReady Document Viewing   Select this check box if you want to enable supported documents to be converted to HTML and displayed in a Web browser.

    • Force WebReady Document Viewing when a converter is available   Select this check box if you want to force documents to be converted to HTML and displayed in a Web browser before users can open them in the viewing application. Documents can be opened in the viewing application only if Direct File Access is enabled.

    • Supported   After you select Enable WebReady Document Viewing, click Supported to select supported document types for WebReady Document Viewing.

      Select document types to view from an Internet browser

      To allow all supported document types to be viewed from an Internet browser, select All supported document types.

      To allow only specific document types to be viewed, select Specific document types.

      Add   After you select Specific document types, click Add to add a document type to the list.

      Remove   After you select Specific document types, click the document type that you want to remove, and then click the remove icon.

      Select the MIME types of documents   Using this list, add the MIME types of documents to the list of types that can be viewed from an Internet browser or remove them from the list.

      Add   After you select Specific document types, click Add to add a MIME type to the list.

      Remove   After you select Specific document types, click the MIME type that you want to remove, and then click the remove icon.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Outlook Web App mailbox policies" entry in the Client Access Permissions topic.

This example enables calendar access in the default mailbox policy.

Set-OwaMailboxPolicy -Identity Default -CalendarEnabled $true

For more information about syntax and parameters, see Set-OwaMailboxPolicy.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "View Outlook Web App mailbox policies" entry in the Client Access Permissions topic.

This example retrieves the properties of the Outlook Web App mailbox policy Executives in the organization Fabrikam.

Get-OwaMailboxPolicy -Identity Fabrikam\Executives

For more information about syntax and parameters, see Get-OwaMailboxPolicy.

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