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Configure email forwarding for a mailbox

 

Applies to: Exchange Server 2013, Exchange Online

Topic Last Modified: 2014-08-13

As an Office 365 admin of an Office 365 Enterprise or Office 365 Midsize organization, you might have company requirements to set up email forwarding for a user’s mailbox. Email forwarding lets you to set up a mailbox to forward email messages sent to that mailbox to another user’s mailbox in or outside of your organization.

You can use either the Exchange Admin Center (EAC) or Exchange Management Shell to set up email forwarding.

You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the "Recipient Provisioning Permissions" entry in the Recipients Permissions topic.

  1. In the Exchange Admin Center, navigate to Recipients > Mailboxes.

  2. In the list of user mailboxes, click or tap the mailbox that you want to configure mail forwarding for, and then click or tap Edit Edit icon.

  3. On the mailbox properties page, click Mailbox Features.

  4. Under Mail Flow, select View details to view or change the setting for forwarding email messages.

    On this page, you can set the maximum number of recipients that the user can send a message to. For on-premises Exchange organizations, the recipient limit is unlimited. For Exchange Online organizations, the limit is 500 recipients.

  5. Check the Enable forwarding check box, and then click or tap Browse.

  6. On the Select Recipient page, select a user you want to forward all email to. Select the Deliver message to both forwarding address and mailbox check box if you want both the recipient and the forwarding email address to get copies of the emails sent. Click or tap OK, and then click or tap Save.

NoteNote:
What if you want to forward emails to an email address outside your organization? You can use Exchange Management Shell to do this. See the example in the “Use Exchange Management Shell to configure mail forwarding”.

Haven’t used Exchange Management Shell much? Check out the Exchange Management Shell topic to learn more. Take a look at the Get-Mailbox and Set-Mailbox topics for more details on the cmdlets used here.

This example delivers email to the mailbox of Douglas Kohn and, at the same time, forwards all mail sent to Douglas Kohn to douglaskohn.parents@fineartschool.net.

Set-Mailbox -Identity "Douglas Kohn" -DeliverToMailboxAndForward $true -ForwardingSMTPAddress "douglaskohn.parents@fineartschool.net" 

This example forwards all email sent to the mailbox of Ken Sanchez, an employee of Contoso Suites, to one of his coworkers, pilarp@contoso.com.

Set-Mailbox -Identity "Ken Sanchez" -ForwardingSMTPAddress "pilarp@contoso.com"

For detailed syntax and parameter information, see Set-Mailbox.

To make sure that you’ve successfully configured email forwarding, do one of the following:

  1. In the Exchange Admin Center, go to Recipients > Mailboxes.

  2. In the list of user mailboxes, click or tap the mailbox that you configured email forwarding for, and then click Edit Edit icon.

  3. On the mailbox properties page, click or tap Mailbox Features.

  4. Under Mail Flow, click or tap View details to view the mail forwarding settings.

Or

Run the following command in the Shell.

Get-Mailbox <identity> | fl ForwardingSMTPAddress,DeliverToMailboxandForward

Make sure that the forwarding address is listed in the ForwardingSMTPAddress parameter. Also, if the DeliverToMailboxAndForward parameter is set to $true, messages will be delivered to the mailbox and to the forwarding address. If the parameter is set to $false, messages are delivered only to the forwarding address.

Check out the following topics on how to forward your email to another email address by using Outlook and Outlook Web App.

  • Forward email to another email account (http://office.microsoft.com/en-us/office-online-help/forward-email-to-another-email-account-HA103532434.aspx?redir=0)

  • Manage email messages by using rules (http://office.microsoft.com/en-us/outlook-help/manage-email-messages-by-using-rules-HA102749402.aspx?redir=0)

For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard shortcuts in the Exchange admin center.

Having problems? Ask for help in the Exchange forums. Visit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection.

 
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