Create a Sharing Policy

  • Article

Applies to: Exchange Server 2010

Sharing policies allow you to control how users in your organization can share calendar and contact information with users outside the organization. To provision recipients to use a particular sharing policy, see Apply a Sharing Policy to Mailboxes.

Looking for other management tasks related to sharing policies? Check out Managing Federated Sharing.

Prerequisites

  • A federation trust has been created between your Exchange 2010 organization and Microsoft Federation Gateway, and the Federated Organization Identifier is configured. For more details, see Understanding Federation.
  • Although you can create a sharing policy for any external domain, recipients from the specified domain can access your users' information only if they have a mailbox in an Exchange 2010 organization and their domain is federated.

What Do You Want to Do?

  • Use the EMC to create a sharing policy
  • Use the Shell to create a sharing policy

Use the EMC to create a sharing policy

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Sharing policies" entry in the Mailbox Permissions topic.

  1. In the console tree, expand the forest you want, and then navigate to Organization Configuration > Mailbox.
  2. In the action pane, click New Sharing Policy.
  3. On the Introduction page, complete the following fields:
    • Name   Use this box to type a name for the new sharing policy.
    • Add   Click this button to open the Add Action to Sharing Policy Domain dialog box. Use this dialog box to specify the domains and actions that this sharing policy applies to. Complete the following fields:
      Specify a domain of an external Exchange organization, or "*" for any domain   Use this box to type the fully qualified domain name (FQDN) of an external Exchange organization, for example MyPartnerDomain.com
      Specify the action(s) that apply to the entered federated domain   Use this list to select the level of sharing you want to enforce,
    • Edit   Select a domain, and then click this button to edit the domain name or action.
    • Remove icon   Select a domain, and then click this button to remove the domain from the sharing policy.
    • Enable sharing policy   Select this check box to enable the sharing of calendar and contact information with recipients in the external domains that you specified in the policy.
  4. On the Mailboxes page, click Add to select the mailboxes to which you want to apply this sharing policy
> [!NOTE]
> After creating the sharing policy, you can apply it to more mailboxes by using the <STRONG>Mailboxes</STRONG> tab in the sharing policy's property page or by using the <STRONG>Mailbox Settings</STRONG> tab in the mailbox's property page.
  1. On the New Sharing Policy page, review your configuration settings. Click New to create the sharing policy. Click Back to make configuration changes.
  2. On the Completion page, review the following, and then click Finish to close the wizard:
    • A status of Completed indicates that the wizard completed the task successfully.
    • A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.

Use the Shell to create a sharing policy

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Sharing policies" entry in the Mailbox Permissions topic.

This example creates the sharing policy Contoso for the external domain contoso.com. This policy allows users in the Contoso.com domain to see detailed availability (free/busy) information and contacts. By default, this policy is enabled.

New-SharingPolicy -Name "Contoso" -Domains contoso.com: CalendarSharingFreeBusyDetail, ContactsSharing

This example creates the sharing policy SharingPolicy01 for two different domains (contoso.com and woodgrovebank.com) with different actions. The policy is also disabled.

New-SharingPolicy -Name "SharingPolicy01" -Domains 'contoso.com: CalendarSharingFreeBusySimple','woodgrovebank.com:CalendarSharingFreeBusyDetail,ContactsSharing' -Enabled $false

For More Information

Configure Sharing Policy Properties

Understanding Federation

Understanding Federated Sharing

Managing Federated Sharing