• Article

Enabling Meeting Compliance

Topic Last Modified: 2009-03-06

If your organization must comply with regulatory requirements for the archiving of meeting content, you can enable and configure meeting compliance. Meeting compliance enables you to log meeting content to a secure location. The meeting content that is logged includes files uploaded to the meeting.

Note

The procedure in this section does not archive instant messaging (IM) content. For information on IM archiving, see Administering IM Archiving.

To Configure Meeting Content Logging

  1. If you are configuring an Enterprise pool, stop the Office Communications Server Web Conferencing service on each Front End Server in the pool. If you are configuring a Standard Edition server, stop the Office Communications Server Web Conferencing service on that server.

  2. Create a shared folder on a dedicated file server where you want to store the logged content. The share and folder must have the following permissions:

    • Grant the RTCComponentUniversalServices group Full Control.
    • Revoke the Read permission from the Everyone group.

    Note

    There is no automatic cleanup of this folder’s content.

  3. Log on using an account that is a member of the RTCComponentUniversalServices group, and open the Office Communications Server 2007 R2 snap-in: Click Start, point to Administrative Tools, and then click Office Communications Server 2007 R2.

  4. In the console tree, expand the Forest node, and then do one of the following:

    • For an Enterprise pool, expand Enterprise pools, right-click the pool that you want to configure, point to Properties, and then click Web Conferencing Properties.
    • For a Standard Edition server, expand Standard Edition servers, right-click the server name, point to Properties, and then click Web Conferencing Properties.

  5. On the Meeting Compliance tab, select the Enable meeting compliance check box.

  6. To end meetings when meeting compliance cannot be fulfilled (that is, if logging meeting content is mission-critical in your organization), select the Shutdown Meetings, if compliance fails check box.

  7. In Location of meeting compliance logs, type the path to the compliance folder you created. This can be a UNC path. For example, C:\CommunicationsServer\Compliance or \\contoso\CommunicationsServer\Compliance.

  8. Restart the Office Communications Server Web Conferencing service on your Standard Edition server or on all servers in the Enterprise pool that are running the service.