• Article

Configuring Archiving for Individual Users

Topic Last Modified: 2009-05-22

Archiving settings of a user account can be configured on the Communications tab of Properties for a user, if the individual user has been enabled for Office Communications Server 2007 R2 and you have configured global archiving settings to archive conversations and usage information on a per-user basis. For details about how to configure the global archiving settings, see Enabling IM Content Archiving.

Archiving settings are applied as follows:

  • When you change the global archiving option from Archive according to user settings to Archive for All Users or Do not archive for any user, the change is not effective until the next register refresh window. The register is refreshed every ten minutes for external users and every two hours for internal users.
  • When you change the global archiving option from Archive for All Users or Do not archive for any user to Archive according to user settings, the change does not take effect for a user until the next time the user logs on.
  • When the global archiving option is set to Archive according to user settings and you enable or disable archiving for a user (for internal messages or federated messages), the change does not take effect until the next time the user logs on.

To avoid problems with the implementation of archiving settings, you should change archiving settings during off-peak hours.

In order to archive messages, you must first deploy the Archiving Server. For details about deploying the Archiving Server, see the Office Communications Server 2007 R2 Archiving Server Deployment Guide documentation.

To configure archiving for a specific user

  1. Open the Office Communications Server 2007 R2 snap-in.

  2. In the console tree, expand the forest node, and then navigate to the Standard Edition server or Enterprise pool that contains the user account that you want to configure.

  3. Expand the pool of the user or group of users for which you want to configure archiving, and then expand Users.

  4. In the details pane, right-click the users whose messages you want to archive, and then click Properties.

  5. On the Communications tab, next to Other settings, click Configure.

  6. In the Other Options dialog box, under Archiving, do the following:

    • To enable or disable archiving of internal instant messaging (IM) conversations, select or clear the Archive internal IM conversations check box.

    • To enable or disable archiving of federated IM conversations, select or clear the Archive federated IM conversations check box.

      Note

      These options are enabled only if the global properties for internal communications and federated communications are set to Archive according to user settings.