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Configure Organizational Settings for MailTips

Exchange 2010
 

Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2012-07-23

MailTips are informative messages displayed to users while they compose a message. Microsoft Exchange Server 2010 analyzes the message, including the list of recipients to which it's addressed. If a potential problem is detected, MailTips notify users prior to sending the message. With the help of the information provided by MailTips, senders can adjust the message they are composing to avoid undesirable situations or non-delivery reports (NDRs). To learn more about MailTips, see Understanding MailTips.

You can configure various settings that define how you use MailTips in your organization.

Looking for other management tasks related to MailTips? Check out Managing MailTips.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to enable or disable MailTips.

You use the Set-OrganizationConfig cmdlet to enable or disable MailTips in your organization. MailTips are enabled by default, when you install a new Exchange 2010 organization. This example shows how to enable MailTips in your organization.

Set-OrganizationConfig -MailTipsAllTipsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to configure the large audience size for your organization.

You use the Set-OrganizationConfig cmdlet to configure the large audience size for your organization. When senders address messages to more recipients than the size you configure, they are shown the Large Audience MailTip. The large audience size is set to 25 by default. This example configures the large audience size to 50 in your organization.

Set-OrganizationConfig -MailTipsLargeAudienceThreshold 50

For detailed syntax and parameter information, see Set-OrganizationConfig.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to enable or disable the External Recipients MailTip.

When enabled, senders are notified that the message will leave your organization if they add an external recipient or a distribution group that contains external recipients. By default, the External Recipients MailTip is disabled.

noteNote:
The External Recipients MailTip relies on group metrics data. Therefore, if you enable the External Recipients MailTip, make sure that the group metrics MailTip is also enabled.

Depending on the communications profile of your organization, you may want to enable or disable the External Recipients MailTip. For example, travel agencies may choose to disable the External Recipients MailTip because most of their communication is with people outside their organization. In contrast, law firms may want to enable this to ensure that the senders are aware when information is being shared outside the firm.

You use the Set-OrganizationConfig cmdlet to enable or disable the External Recipients MailTip in your organization. This example enables the External Recipients MailTip.

Set-OrganizationConfig -MailTipsExternalRecipientsTipsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to enable or disable MailTips that rely on mailbox data.

You use the Set-OrganizationConfig cmdlet to enable or disable MailTips that rely on mailbox data. The Recipient Out of Office and Mailbox Full MailTips rely on the mailbox data. The Client Access server evaluates these MailTips by querying the Mailbox server using RPC. By default, these MailTips are enabled. This example enables MailTips that rely on mailbox data.

Set-OrganizationConfig -MailTipsMailboxSourcedTipsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to enable or disable MailTips that rely on group metrics data.

You use the Set-OrganizationConfig cmdlet to enable or disable MailTips that rely on group metrics data. By default, these MailTips are enabled. group metrics data consists of the membership count and external members count for all distribution groups and dynamic distribution groups in your organization. MailTips like Large Audience and External Recipients rely on this data. This example enables MailTips that rely on group metrics data in your organization.

Set-OrganizationConfig -MailTipsGroupMetricsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.

In Microsoft Exchange Server 2010 Service Pack 1 (SP1), you can configure organizational relationships with Exchange Online or other organizations. By establishing an organizational relationship, you can enhance the user experience for both organizations by sharing free/busy data, configuring secure message flow, and enabling message tracking. For more information about organizational relationships, see Understanding Federation.

You can use various settings to control how MailTips are used between two organizations that have established an organizational relationship. The procedures in this section illustrate these various controls. In all examples, the on-premises organization is contoso.com, the remote organization is online.contoso.com, and the organizational relationship is named Contoso Online.

You use the Set-OrganizationRelationship cmdlet to configure these settings.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to enable or disable MailTips between two organizations.

This example configures the organizational relationship so that MailTips are returned to senders in the remote organization when composing messages to recipients in your organization.

Set-OrganizationRelationship -Identity "Contoso Online" -MailTipsAccessEnabled $true

This example configures the organizational relationship to prevent MailTips from being returned to senders in the remote organization when composing messages to recipients in your organization.

Set-OrganizationRelationship -Identity "Contoso Online" -MailTipsAccessEnabled $false

For detailed syntax and parameter information, see Set-OrganizationRelationship.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to configure which MailTips are returned to the remote organization.

For each organizational relationship, you can determine which set of MailTips are returned to senders in the other organization. This example configures the organizational relationship so that all MailTips are returned.

Set-OrganizationRelationship -Identity "Contoso Online" -MailTipsAccessLevel All

This example configures the organizational relationship so that only the Automatic Replies, Oversize Message, Restricted Recipient, and Mailbox Full MailTips are returned.

Set-OrganizationRelationship -Identity "Contoso Online" -MailTipsAccessLevel Limited

This example configures the organizational relationship so that no MailTips are returned.

noteNote:
Don't use this method to disable MailTips for this relationship. To disable MailTips, set the MailTipsAccessEnabled parameter to $false.
Set-OrganizationRelationship -Identity "Contoso Online" -MailTipsAccessLevel None

For detailed syntax and parameter information, see Set-OrganizationRelationship.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

noteNote:
You can't use the EMC to configure a specific group of users for whom recipient-specific MailTips are returned.

You can restrict the return of recipient-specific MailTips to a specific group of users. By default, when you enable MailTips for an organizational relationship, the following recipient-specific MailTips are returned for all users:

  • Automatic Replies
  • Mailbox Full
  • Custom MailTip

You can specify a MailTips access group on the organizational relationship. After you specify a group, the recipient-specific MailTips are returned only for mailboxes, mail contacts, and mail users that are members of that group. This example configures the organizational relationship to return recipient-specific MailTips only for members of the ShareMailTips@contoso.com group.

Set-OrganizationRelationship -Identity "Contoso Online" -MailTipsAccessScope ShareMailTips@contoso.com

For detailed syntax and parameter information, see Set-OrganizationRelationship.

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