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Using the SharePoint Online Service Administration Portal (2010) v13.1

 

Topic Last Modified: 2014-01-24

The Service Administration portal reduces work and complexity by centralizing administration tasks and simplifying processes from the customer perspective. You can get quick access to Configuration Requests (CRs), forms for standard features, farm and usage reports, and quick access to a full suite of SharePoint Online customer documentation.

The Service Administration portal offers a way to make automated standard change CRs with Microsoft® SharePoint® Online. For example, you can implement automated user profile property changes (in particular, add, edit, and remove functions) directly to your pre-production environment (PPE) and production environment. These modifications are performed in minutes and without the need to contact your service delivery manager (SDM).

If the standard change CR you want to implement is not automated (a manual change, which is the current process), you are redirected to a configuration request template (in Microsoft Office Word® format) that you and your SDM will need to fill out for an offline submission to the Customer Request Analysis System (CRAS).

The Service Administration portal user interface (UI) is designed to look and behave like SharePoint Central Administration, to enable you to quickly familiarize with the new change list layout. The portal has links to all the standard change CRs that are allowed in SharePoint Online Dedicated.

The Service Administration portal is a SharePoint site collection provisioned on https://[WebAppName]/o365admin, where the [WebAppName] value is your Team web application or Portal web application domain name. By default, the Service Administration portal can be accessed by the web application User Policy security group. If you do not know which security group has control at the web application level, contact your SDM to open a CR and request this information from SharePoint Online.

The Service Administration portal home page (shown below) features the following main sections:

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The functionality for each of these sections is described below.

The Configuration Requests section includes all of the standard change CR items and descriptions. The items are grouped into eight different categories in the left navigation pane:

  • Web Applications

  • Site Collections

  • Service Application Settings

  • Search

  • User Profiles

  • General Settings

  • Customizations

  • Optional Features

Each category is also represented, along with associated subcategories, in the right scope pane of the portal home page.

When you click on a subcategory (for example, Alerts in the Web Applications category), a change detail page appears. This page contains the change ID, a description, PPE sign-off information, and the required timeline, illustrated below.

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To change these settings, click Download Request Form, fill out the form that appears, and then send it to the SDM for submission to Microsoft.

NoteNote:
For more information about automated changes, see the Automated Changes section.

The Service Administration portal also provides a number of reports, shown below.

NoteNote:
Reporting functionality is only available in the production environment. It is not available in the PPE.
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The following table provides a list of and description for each report.

 

Category Reports Description

Information

Audience Compilation Schedule

Displays the current schedule of audience compilation.

Information

Certificate Expiration Report

Displays the expiration date of the SSL certificate installed on the web applications.

Information

Search Crawl Schedule

Displays the current crawl schedule in the farm.

Information

Timer Job Schedule

Displays the current Timer Jobs schedule.

Information

Lookup a Site

Checks the detail site information of a specified SharePoint site URL.

Information

Download a Site Collection Report

Downloads a report in CSV file format which contains the following details:

  • URL

  • Size (MB)

  • Quota (MB)

  • Site Owner

  • Secondary Owner

  • Administrators

  • UI Version

  • Site Template

  • Site Template ID

  • Title

  • Created (UTC)

Information

Farm Version Information

Displays the versions of the SharePoint Online release, farm time zone, Service Administration portal, SharePoint, Windows OS, and SQL Server, as well as the list of all SharePoint hotfixes installed on the farm.

Information

OS Version Information

Displays the Windows OS version and all Windows hotfixes installed on the server.

Graphs

*Top Site Collections by Size

Displays the last 30 days of weekly and monthly top site collection information, ordered by size.

Graphs

*Total My Sites

Displays the last 30 days of weekly and monthly totals of My Sites in the environment.

Graphs

*Total Site Collections

Displays the last 30 days of weekly and monthly totals of site collection in the environment.

Graphs

*Total Site Collection By Visits

Displays the last 30 days of weekly and monthly top site collection information, ordered by visits.

Graphs

*Storage Used

Displays the last 30 days of weekly and monthly total storage used information.

Automated Change Reports

Automated Change History

Displays Automated Change History information, including Action ID, Created time, Created by, Change Number, Change Name, Environment, and Last Status.

Automated Change Reports

Current Automated Changes

Displays ongoing Automated Change information, if any.

*These reports are rendered through Excel Services and are only available on the server side. To process this data using an Office Excel client, open the report, and from the File menu, select Download a Snapshot.

ImportantImportant:
Selecting Open in Excel from the SharePoint site will not work correctly, because there is no connection between the client and the database server.
NoteNote:
For more information about change reports, see the Change Reports section.

The Farm Version Information page offers the following reports at the top of the page:

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  • Farm Time Zone – This report uses the server’s time zone to report when events occur—for example, timer job and search crawls. This enables you to better understand when those events occurred in your environment.

  • SharePoint Online Release Number – This report enables you to determine the release number of the version of SharePoint Online you use.

  • Note

  • The version is updated only after all of the features contained in the release are applied to your farm.

  • Service Administration Portal Build Number – This report enables you to determine the build number of the Service Administration portal you use. This information is important when you create and submit support tickets related to the site.

The Service Documents link points to the current Office 365 Dedicated and ITAR support plans Release Documentation and Training Materialpage of the Customer Extranet site.

You can now go directly to your Customer Portal site from the Service Administration portal. The link, available on the Service Administration home page (shown below), takes you to your Customer Portal, where you can view additional reports and information about the entire service, providing a broader customer experience.

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