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Using the SharePoint Online Service Administration Portal (2013)

 

Applies to: Office 365 Dedicated Plans

Topic Last Modified: 2014-01-17

The Service Administration portal reduces work and complexity by centralizing administration tasks and simplifying processes from the customer perspective. You can get quick access to Configuration Requests (CRs), forms for standard features, farm reports, and quick access to a full suite of SharePoint Online customer documentation.

The Service Administration portal offers a way to make automated standard change CRs with Microsoft® SharePoint® Online. For example, you can implement automated user profile property changes (in particular, add, edit, and remove functions) directly to your pre-production environment (PPE) and production environment. These modifications are performed in minutes and without the need to contact your service delivery manager (SDM).

If the standard change CR you want to implement is not automated (a manual change, which is the current process), you are redirected to a CR template (in Microsoft Office Word® format) that you and your SDM will need to fill out for an offline submission to the Customer Request Analysis System (CRAS) system.

The Service Administration portal user interface (UI) is designed to look and behave like SharePoint Central Administration to better enable you to quickly become familiar with the new change list layout. The portal has links to all the standard change CRs that are allowed in SharePoint Online dedicated.

In this topic:

This video provides an overview of the Service Administration portal.

Watch the Service Administration portal overview video.

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The Service Administration portal is a SharePoint site collection provisioned on https://[WebAppName]/o365admin, where the [WebAppName] value is your Team web application or Portal web application domain name. By default, the Service Administration portal can be accessed by the web application User Policy security group. If you do not know which security group has control at the web application level, contact your SDM to open a CR and request this information from SharePoint Online.

The Service Administration portal home page features the following main sections:

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The functionality for each of these sections is described below.

The Configuration Requests section includes all of the standard change CR items and descriptions. The items are grouped into eight different categories in the left navigation pane:

  • Web Applications

  • Site Collections

  • Service Application Settings

  • Search

  • User Profiles

  • General Settings

  • Customizations

  • Optional Features

Each category is also represented, along with associated subcategories, in the right scope pane.

When you click on a subcategory (for example, Alerts in the Web Applications category), a change detail page appears. This page contains the change ID, a description, PPE sign off information, and the required timeline. This is illustrated in the following figure.

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To change these settings, click Download Request Form, fill out the form that appears, and then send it to the SDM for submission to Microsoft.

noteNote:
For more information about automated changes, see Automated Changes.

The Service Administration portal also provides a number of reports.

noteNote:
Reporting functionality is only available in the production environment. It is not available in the PPE.
Reporting page

The following table provides a list of and description for each report.

 

Category Reports Description

Information

Audience Compilation Schedule

Displays the current schedule of audience compilation.

Information

Certificate Expiration Report

Displays the expiration date of the SSL certificate installed on the web applications.

Information

Custom Farm Solutions

Displays the custom SharePoint solution packages installed on the farm.

Information

Custom Features

Displays the custom features that are installed on the farm.

Information

Farm Version Information

Displays the versions of the SharePoint Online release, farm time zone, Service Administration portal, SharePoint, Windows OS, and SQL Server, as well as the list of all SharePoint hotfixes installed on the farm.

Information

OS Version Information

Displays the Windows OS version and all Windows hotfixes installed on the server.

Information

Search Crawl Schedule

Displays the current crawl schedule in the farm.

Information

Site Collection Report

Displays a report of all the site collections in the farm.

Information

Timer Job Schedule

Displays the current Timer Jobs schedule.

Information

Web Application Policy

Displays the users and groups that have permissions to web applications via User Policy.

Automated Change Reports

Automated Change History

Displays Automated Change History information, including Action ID, Created time, Created by, Change Number, Change Name, Environment, and Last Status.

Automated Change Reports

Current Automated Changes

Displays ongoing Automated Change information, if any.

noteNote:
For more information about change reports, see Change Reports.

The Farm Version Information page offers the following reports at the top of the page:

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  • Farm Time Zone – This report uses the server’s time zone to report when events occur (for example, timer jobs and search crawls). This enables you to better understand when those events occurred in your environment.

  • SharePoint Online Release Number – This report enables you to determine the release number of the version of SharePoint Online you use.

    noteNote:
    The version is updated only after all of the features contained in the release are applied to your farm.
  • Service Administration Portal Build Number – This report enables you to determine the build number of the Service Administration portal you use. This information is important when you create and submit support tickets related to the site.

The Web Application User Policy report displays all users that have access to production-based web applications via User Policy on the ribbon. The report renders in real-time and displays the user’s account name and level of access provided by the policy.

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Two additional reports have been added related to customizations:

  • Custom Farm Solutions

  • Custom Farm Features

These two reports help with upgrade planning and provide a better understanding of the customizations running in your production environment.

Custom Farm Solutions

This report is populated daily and displays information related to the WSP files that have been installed and deployed to your environment.

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Custom Farm Features

This report is also populated daily and displays the custom features that are associated with the WSP files displayed in the Custom Farm Solutions report.

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The Site Collection report is available in the Reporting section on the home page.

noteNote:
You will still be able to download the report in CSV format for offline analysis.

To get to this report, in the Reporting section, click Site Collection Report.

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The Site Collection report is used to manage new automated changes related to specific site collections and acts as a hub for site collection information. The report is populated nightly. As a result, changes made in the environment may not reflect in the report until the following day. The default view of the report will be filtered on the web application that is hosting the Service Administration site.

Site Collection Report page

If you select a web application from the Web Application menu, the site collections associated with that web application will display. If you enter a search string in the URL Search box, all site collections across all web applications are searched for URLs that contain the string. For example, you can find all the Evaluation sites by searching for “–eval”.

If you click on a site collection title, the Site Collection Details page for that site collection will display. This page contains additional details, like the owner, administrators, and upgrade-specific information.

Site Collection Details page

The Service Documents link points to the current Office 365 Dedicated and ITAR support plans Release Documentation and Training Material page of the Customer Extranet site.

You can now go directly to your Customer Portal site from the Service Administration portal. The link, available on the Service Administration home page, takes you to your Customer Portal, where you can view additional reports and information about the entire service, providing a broader customer experience.

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