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Delete notes and tags (SharePoint Server 2010)

 

Applies to: SharePoint Server 2010

Topic Last Modified: 2011-11-10

Microsoft SharePoint Server 2010 gives administrators of a User Profile Service application the ability to manage social tags and notes. For example, you can delete all tags for an employee who leaves the company or you can remove a tag that you do not want. Social tags and notes that are targeted for deletion can be purged in several ways.

Before you perform these procedures, confirm that the following requirements:

  • Your system is running either the Standard or Enterprise version of SharePoint Server 2010.

  • An instance of the User Profile Service application exists.

In this article:

Perform the following procedure to delete all tags or notes for a specific user or URL. You might use this procedure to delete tags for an employee who leaves the company.

noteNote
Removing social tags does not remove the terms from the term store. Use the Term Store Manager to add or remove terms. For more information about the Term Store Manager, see Managed metadata service application overview (SharePoint Server 2010).
To delete all tags or notes for a specific user by using Central Administration
  1. Verify that you have the following administrative credentials:

    • To use Central Administration to set up My Sites, you must be a member of the Farm Administrators group or a Service Application Administrator for the User Profile Service application.

  2. On the Central Administration Web site, in the Application Management section, click Manage service applications.

  3. On the Manage Service Applications page, click User Profile Service Application.

  4. On the Manage Profile Service page, in the My Site Settings section, click Manage Social Tags and Notes.

  5. On the Manage Social Tags and Notes page, select the type of social item that you want to delete from the Type list.

  6. Either type a user name in the User box, or type the first part of the URL for which you want to delete all notes or tags in the URL box, and then click Find.

  7. Select the social items that you want to delete and then click Delete.

Perform the following procedure to delete all tags or notes for a particular date range.

noteNote
Removing social tags does not remove the terms from the term store. Use the Term Store Manager to add or remove terms. For more information about the Term Store Manager, see Managed metadata service application overview (SharePoint Server 2010).
To delete all tags or notes for a particular date range by using Central Administration
  1. Verify that you have the following administrative credentials:

    • To use Central Administration to set up My Sites, you must be a member of the Farm Administrators group or a Service Application Administrator for the User Profile Service application.

  2. On the Central Administration Web site, in the Application Management section, click Manage service applications.

  3. On the Manage Service Applications page, click User Profile Service Application.

  4. On the Manage Profile Service page, in the My Site Settings section, click Manage Social Tags and Notes.

  5. On the Manage Social Tags and Notes page, select the type of social item that you want to delete from the Type list.

  6. Either type a user name in the User box, or type the first part of the URL for which you want to delete all notes or tags in the URL box and then click Find.

  7. Enter a start date and an end date in the Date Range boxes and then click Find.

  8. Select the social items that you want to delete and then click Delete.

Perform the following procedure to delete a specific tag or note. For example, you can delete a tag or note that contains profanity.

noteNote
Removing social tags does not remove the terms from the term store. Use the Term Store Manager to add or remove terms. For more information about the Term Store Manager, see Managed metadata service application overview (SharePoint Server 2010).
To delete a specific tag or note by using Central Administration
  1. Verify that you have the following administrative credentials:

    • To use Central Administration to set up My Sites, you must be a member of the Farm Administrators group or a Service Application Administrator for the User Profile Service application.

  2. On the Central Administration Web site, in the Application Management section, click Manage service applications.

  3. On the Manage Service Applications page, click User Profile Service Application.

  4. On the Manage Profile Service page, in the My Site Settings section, click Manage Social Tags and Notes.

  5. On the Manage Social Tags and Notes page, select the type of social item that you want to delete from the Type list.

  6. Either type a user name in the User box, or type the first part of the URL for which you want to delete all notes or tags in the URL starts with box and then click Find.

  7. Type the text string for which you want to search in the Tag/note contains boxes and then click Find.

  8. Select the social items that you want to delete and then click Delete.

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