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Check workflow status (SharePoint Foundation 2010)

SharePoint 2010
 

Applies to: SharePoint Foundation 2010

Topic Last Modified: 2010-04-19

You can check the general status of a workflow instance by viewing status information in the list or document library with which the workflow is associated. You can get detailed workflow status by viewing the Workflow Status page that is automatically created and maintained for all running workflows.

importantImportant
Before you check the status of a workflow instance for items in a list or document library, you must create an association between the workflow and the list or document library and ensure that the workflow has started. For more information, see Add a workflow association (SharePoint Foundation 2010) and Start a workflow instance (SharePoint Foundation 2010).

In this article:

Check general workflow status

Check detailed workflow status for items in a list or library

Check detailed workflow status for a site workflow

Use these steps to check general workflow status.

To check general workflow status
  1. Verify that you have the following administrative credentials:

    • You must be a user with Edit Items permissions on the list or library.

  2. Browse to the list or document library that contains the workflow for which you want to check status.

  3. Locate the item for which you want to check status and view the status information in the workflow status column.

    noteNote
    The workflow status column is titled with the workflow’s name.

Use these steps to check detailed workflow status for items in a list or library.

To check detailed workflow status for items in a list or library
  1. Verify that you have the following administrative credentials:

    • You must be a user with Edit Items permissions on the list or library.

  2. Browse to the list or document library that contains the workflow for which you want to check status.

  3. In the row of the item for which you want to check status, click the link in the workflow status column.

    noteNote
    The workflow status column is titled with the workflow’s name.
  4. On the Workflow Status page, view the following information about the workflow:

    • Name of the person who initiated the workflow

    • Date and time the workflow started

    • Date and time the workflow was last run or resumed

    • Name and link to the document or item involved in the workflow

    • Current status of the workflow

    • If this workflow has a workflow visualization published with it, a Visio diagram type visualization of the workflow is displayed.

    • List of tasks assigned to the workflow participants

    • Lists of all events that have occurred in the history of this instance of the workflow thus far (for example, workflow initiation, task creation, task completion)

Depending on the type of workflow that you are viewing, the Workflow Status page might also contain links to modify, cancel, and terminate the workflow. For more information, see Manage workflows (SharePoint Foundation 2010).

Use these steps to check detailed workflow status for a site.

To check detailed workflow status for a site workflow
  1. Verify that you have the following administrative credentials:

    • You must be a member of the Site Owners SharePoint group.

  2. Browse to the site for which you want workflow status.

  3. In the Quick Launch, click All Site Content, and then click Site Workflows.

  4. On the Workflows page, do one of the following:

    • To view the status of workflows that are running, in the My Running Workflows section, click the name of the workflow for which you want status.

    • To view the status of workflows that have completed, in the My Completed Workflows section, click the name of the workflow for which you want status.

  5. On the Workflow Status page, view the following information about the workflow:

    • Name of the person who initiated the workflow

    • Date and time the workflow started

    • Date and time the workflow was last run or resumed

    • Current status of the workflow

    • List of tasks assigned to the workflow participants.

    • List of all events that have occurred in the history of this instance of the workflow thus far (for example, workflow initiation, task creation, task completion) appear in the Workflow History section.

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