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How to Schedule Reports

Updated: April 21, 2010

Applies To: System Center Data Protection Manager 2010

No reports are scheduled in DPM by default. To prompt DPM to start creating and saving historical reports, you must specify report creation schedules. Each of the standard reports operates on an independent schedule. You can schedule DPM reports to run one time, weekly, or monthly, and you can customize the way data is organized within the report. When you schedule reports, you can also elect to send reports to specified recipients via e-mail.

noteNote
You cannot set multiple schedules for a report. If you modify a report schedule, the previous schedule is replaced.   

Although you can schedule a report to run at any time, you might not see meaningful data in the report until after DPM has been protecting data for a week or longer. For example, DPM needs to collect protection activity data for at least one week, Sunday to Saturday, to generate a meaningful weekly report.

To schedule a report

  1. In DPM Administrator Console, click Reporting on the navigation bar.

  2. On the display pane, select the report that you want to schedule.

  3. On the Actions pane, click Schedule, or right-click the report icon and then click Schedule.

  4. In the View <name of report> dialog box, select the Run the <name of report> according to the schedule options box.

  5. On the Schedule tab, select schedule options and click OK.

    1. Frequency : Choose the frequency of the report, using the guidelines in the following table.

       

      Select this… To generate…

      Once

      A one-time report on the specified date for the current time period or for the specified number of past full weeks, months, quarters, or years.

      Weekly

      A weekly report on the specified date for the current week or for the specified number of past full weeks (Sunday through Saturday).

      Monthly

      A monthly report on the specified date for the current month or for the specified number of past full months.

    2. Date: Choose the day of the week on which to generate the report. If you chose Once as the Frequency setting, choose the date on which to generate the report.

    3. Time: Choose the time of day to generate the report.

    4. Group by: Choose whether to group items in the report by protected computer or by protection group.

    5. Granularity: Select Weeks, Months, Quarters, or Years. The Granularity setting is limited by the parameter you select in the Frequency box. For example, if you select a weekly frequency, you are limited to weekly granularity.

      The following table explains how DPM interprets each unit of time.

       

      Unit of Time Definition

      Week

      Seven days—from Sunday through Saturday.

      Month

      A full month from the first to the last day of the month.

      Quarter

      Jan-Mar, Apr–Jun, Jul–Sept, or Oct–Dec.

      Year

      January 1 to December 31 of a particular year.

    6. Content: Select the time period for which you want to include report data.

      The term “Last” in the Content box is defined as the last full time period. For example, Last 2 weeks is defined as the past two full weeks excluding the current week. If today is a Tuesday, the last two weeks are the previous two full weeks (Sunday to Saturday). The time period covered for each report is displayed at the top of the report. The term “Current” is defined as the current time period even if it is only a partial time period.

    7. Number of copies to retain in history: Select the number of reports you want to retain in history, up to a maximum of 18. When the number of reports saved equals the number specified in this box, the next saved report will replace the oldest copy of the report, so you can retain the maximum number of copies at all times.

  6. Repeat Steps 2 through 5 for each report that you want to schedule.

See Also

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