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Setting workspace version policy

Groove Server 2010

Published: May 12, 2010

This article describes how to change the policy that sets a minimum workspace version requirement for managed SharePoint Workspace users. The default setting for this policy is SharePoint Workspace 2010.

For compatibility with other environments, SharePoint Workspace users can create Groove workspaces that support previous product versions or the current version. When a minimum version policy is enabled, affected domain members can only accept, or restore from an archive, Groove workspaces for a specified minimum SharePoint Workspace version. When the default policy is enabled, domain members running earlier SharePoint Workspace versions must upgrade in order to collaborate with SharePoint Workspace 2010 users in new workspaces. Upgraded members can retain existing previous-version Groove workspaces. The following procedure explains how to change the minimum workspace version policy.

This procedure requires that Groove Server 2010 Manager is installed as described in Deployment for Groove Server 2010.

To change the minimum Groove workspace version

  1. Log on to the Groove Server Manager administrative Web site, expand Policies, and then click Default or another policy template.

  2. On the Member Policies page, under Workspace Version Policies, set a Workspace Acceptance and Restoration Policy by selecting one of the following options from the Minimum Workspace Version drop-down menu:

    • Client Default: To specify that Groove client settings determine the minimum version of Groove workspaces for which SharePoint Workspace users can accept invitations or that they can restore. The default minimum version setting on SharePoint Workspace 2010 clients is 2007. Selecting Client Default also lets you set a default version policy for Groove workspace creation.

    • 2007: To specify 2007 as the minimum Groove workspace version for which SharePoint Workspace users can accept invitations or that they can restore from an archive. This policy supersedes any corresponding version settings on the Groove client.

    • No Minimum: To specify that SharePoint Workspace users can accept invitations to or restore any workspace version. This policy supersedes any corresponding version settings on the Groove client. Selecting No Minimum also lets you set a default version policy for Groove workspace creation.

  3. If you selected Client Default or No Minimum as the Workspace Acceptance and Restoration policy, you can set a default Workspace creation policy by selecting one of the following options from the Default Workspace Version drop-down menu:

    • Groove 2007: To specify 2007 as that the default version setting for Groove workspace creation. This setting enables workspace users in a mixed-version Groove workspace environment to use a mutually compatible version of Groove tools without added steps.

    • SharePoint Workspace 2010: To specify 2010 as the default version setting for Groove workspace creation.

    • Client Default: To specify that the client default determines the default version setting for Groove workspace creation.

  4. Click Save Changes in the toolbar. Any domain group or member to whom you assign this identity policy template will be subject to the policy that you defined.

After SharePoint Workspace clients receive this policy from Groove Server Manager, domain members will be subject to the workspace restrictions that are defined by this policy. This policy applies to domain members who are subject to this policy template. For information about assigning policy templates to domain members, see Deploying policies to SharePoint Workspace users.

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