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New and Notable Features of Windows Mobile 6.5 and Microsoft Exchange Server 2010

7/2/2010

This section provides information about some of the new functionality of Windows Mobile 6.5 and Microsoft Exchange Server 2010. Features not directly related to mobile messaging deployment are not covered in this document, but can be found at: www.windowsphone.com

Windows Mobile 6.5 is the latest version of Microsoft’s mobile phone software that will deliver new customer experiences through an improved, easy-to-use user interface, better browsing capabilities and access to new services, including Windows Marketplace for Mobile.

New User Features in Windows Mobile 6.5

  • Touch, Start, and Lock screens that provide at-a-glance views of important information, such as new e-mail and text messages, unanswered phone calls, and the user’s calendar.
  • Finger touchability and an improved user interface that expedites access to content on the user’s phone.
  • Internet Explorer® enhancements, including PC-quality browsing, full Web content (with optional Adobe® Flash® Lite), zooming, panning, and auto-complete of Web URL entries.
  • My Phone, a Microsoft service that lets users synchronize personal information, such as contacts, personal e-mail, text messages and photos with a password-protected Web site. The site can also be accessed from a PC. (Not available for Exchange-based accounts.)
  • More application choices, offering a greater number and variety of applications and games via an online marketplace, Windows Marketplace for Mobile.

New Windows Mobile 6.5 Enterprise Functionality

  • Expanded native mobile device management and security features
  • Enhanced certificate enrollment and management
  • Microsoft SharePoint® and Windows file share document access*
  • Enhanced E-mail: Search, HTML support*
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* These functions require Microsoft Exchange Server 2007 or newer. They are available on Windows® phones with Windows Mobile 6.0 and newer operating systems.

Expanded Native Mobile Device Management and Security

Windows Mobile 6.5 software architecture helps deliver increased device management and security capabilities, and tighter integration with Microsoft Exchange Server 2010 and other productivity tools so businesses can more efficiently deploy, manage, and secure Windows® phone solutions.

The flexible policy management features of Microsoft Exchange Server 2010, along with increased device control and security features enhance integrated mobile business performance. These new features and device capabilities help make it easier to build security-enhanced line of business (LOB) applications.

Additionally, the following security enhancements have been augmented in Microsoft Exchange Server 2010:

  • Set Sync Frequency
  • Set Peak Start Time
  • Set Peak End Time
  • Disable OTA Email Sync
  • Disable OTA Calendar Sync

Security features in Windows Mobile 6.5

Secure by design Secure by default Secure in deployment

Application security model

Built-in support for FIPS 140-2 cryptography

Platform support for third-party smart cards and two-factor authorization

Built-in storage card encryption and remote device wipe

Support for information rights management

Includes improved certificate management toolset

Windows Mobile 6.5 includes device encryption

Compliance with security development lifecycle (SDL)

Requires SSL for over-the-air synchronization

Ships with expanded set of trusted root certificates

No third-party network or network ops center (NOC) required for data synchronization

Exchange ActiveSync provides

security-enhanced desktop synchronization

Integration with Active Directory, PKI, and the network

Policy controls for device lock and password strength

Mobile versions of the programs you use

Integration with security features of Microsoft Internet Security and Acceleration (ISA) Server 2006, Exchange Server, and Microsoft Office Communications Server 2007

Enhanced Certificate Enrollment and Management

Windows Mobile 6.5 includes a device-side enroller that is in ROM on all phones. In addition, an Exchange ActiveSync 4.5 desktop-side enroller enables the user to configure and initiate enrollment using a desktop user interface. Functionality includes creating certificate enrollment settings from Active Directory information, and the ability to use the desktop domain logon for device certificate enrollment.

Desktop Certificate Enroll enables the user to enroll a certificate to his or her device using desktop smart card authentication to the domain, without requiring a smart card reader or smart card software on the device. Enhanced security features available in Windows Mobile 6.5 support application-initiated enrollment, support deployments that require non-password authentication of the enrollment (smart card), and provide a way to renew expiring certificates.

These features:

  • Provide certificate-based authentication that can replace standard user name and password authentication
  • Enable flexible platform certificate enrollment that is configurable on the device
  • Allow applications to call into the certificate enrollment process programmatically to initiate enrollment
  • Support easy certificate renewal
  • Provide the ability to install additional certificates on the device without having to create a .CAB file

SharePoint and Windows File Share Document Access

SharePoint document access gives authenticated mobile users the ability to select links embedded in HTML e-mail to open documents stored on SharePoint servers. The same applies for Universal Naming Convention (UNC) shared documents. This can be used as an alternative to attaching files to e-mail messages, which is costly in terms of bandwidth and storage. This approach helps ensure that the recipient gets the most recent version of a document.

Mobile users are generally unable to access documents from outside a company firewall, but this problem is solved by using Microsoft Exchange Server 2010 as a proxy or redirector for the document. This approach allows HTML e-mail to contain links to SharePoint documents just like standard attachments.

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Windows Mobile 6.5 provides read-only access to items stored in both SharePoint and UNC shares. These functions require Microsoft Exchange Server 2007 or newer. They are available on Windows® phones with Windows Mobile 6.0 and newer operating systems.

Exchange Search for E-mail

Exchange Search for e-mail enables Windows Mobile 6.5 users to search their Microsoft Exchange mailboxes for items that match specified criteria. The search results are downloaded and displayed in a search results folder. Having the ability to search e-mail in the user’s Exchange store is a powerful feature that helps users access critical information in their Exchange mailbox while away from a desktop.

The following features are supported:

  • Search for information in e-mail messages not stored on the phone
  • Search results appear in a standard messaging folder view
  • User can specify fields and folders to search, as well as date ranges
  • User can retrieve body content and attachments from search results
  • Results remain in the search folder until the next search, or until the user manually clears them
  • User can see the maximum number of search results available
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These functions require Microsoft Exchange Server 2007 or newer. They are available on Windows® phones with Windows Mobile 6 and newer operating systems.

HTML Support in E-mail

HTML e-mail support for Microsoft Outlook Mobile® allows end users to receive, view, compose, and send e-mail in HTML format. The following messaging transports are supported: Exchange ActiveSync, POP, IMAP, and Exchange Server 2010. HTML functionality includes bullets, tables, hyperlinks, formatted text, and inline images.

HTML capabilities for Windows Mobile 6.5 software include:

  • E-mails synchronized with Exchange Server 2010 can display the original HTML formatting
  • HTML Smart Reply, Inline Smart Forward, Compose, and Fetch Mail are supported
  • Forwarded e-mail is not shown inline, as it is in desktop Outlook
  • E-mail preserves inline hyperlinks to Web content
  • Policy and user options: Control HTML payload per account via Configuration Service Provider and user options
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These functions require Microsoft Exchange Server 2007 or newer. They are available on Windows® phones with Windows Mobile 6 and newer operating systems.

Windows Mobile 6.5 - Mobile Messaging Features At-A-Glance

To view how the latest Windows Mobile 6.5 features compare to those of older versions, see Mobile phone match-up on the Windows® phone Web site.

Feature WM 6.5 Standard WM 6.5 Pro What does it do for you?

Conversation View

New

New

Single view of e-mails in one simple-to-read thread instead of multiple individual e-mails, even if email messages are located in different folders in the mailbox.

Unified Messaging1

New

New

Easily listen to your Exchange delivered voicemails and read the transcribed text.

Nickname Cache1

New

New

Quickly address new e-mails with access to a suggestion list of previously used e-mail addresses.

Reply State1

New

New

Identify which e-mails have been forwarded and replied to.

Free/Busy Lookup1

New

New

View calendar “free/busy” status for contacts.

SMS Sync1

New

New

Send/Receive SMS messages from Outlook and Outlook Web Access.

Threaded Text Messaging

Text messages threaded together into a single conversation, allowing user to view the entire conversation as they type.

Exchange Server Auto-discovery

E-Mail Setup Wizard takes user directly to the Exchange ActiveSync e-mail set-up.

Custom Domain E-mail Setup

E-Mail Setup Wizard provides step-by-step setup of custom domains in Outlook Mobile.

E-Mail Setup Wizard

Set-up e-mail in Outlook E-Mail for other service providers, including Gmail, AOL, and Yahoo!

Auto-Complete for Recipients

Allows user to find an address by simply typing a few letters of the name, and viewing the nearest matches in a drop-down menu.

Direct Push E-Mail for Microsoft Exchange Server

See messages as soon as they arrive from the e-mail server without performing a manual or scheduled Send/Receive.

Direct Push E-Mail for Windows2 Live Hotmail

View Windows Live Hotmail messages as soon as they arrive from the e-mail server without performing a manual or scheduled Send/Receive.

Microsoft Exchange Server e-mail search

Search e-mail by specific words, subject matter, and more.

HTML E-Mail Support3

Mail shows up on Windows® phone just like it does on a PC, with all the colors, photos, and formatting. Receive, view, write, and send e-mail in HTML format (for Exchange 2007, Hotmail, and POP/IMAP accounts like Gmail, AOL, and Yahoo!).

Fetch Mail3

Download an entire message, including inline images and attachments—without having to do a full Send/Receive.

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Items identified by 1 require Exchange Server 2010. Items identified by 2 require a cellular connection (features do not work over Wi-Fi). Items identified by 3 require Exchange Server 2007 and later.

Microsoft Exchange Server 2010 brings a new and rich set of technologies, features, and services to the Microsoft Exchange Server product line. This topic lists many of the new features and functionality that are included in Exchange Server 2010. The list is not comprehensive; however, it provides important information to use when you're planning, deploying, and administering Microsoft Exchange Server 2010 in your organization:

  • New Rights-Protected E-Mail Functionality with Active Directory RMS
  • New Transport and Routing Functionality
  • New Permissions Functionality
  • New High Availability Functionality
  • New Messaging Policy and Compliance Features
  • New Outlook Web Access Features
  • New Unified Messaging Features
  • Web Management Interface
  • New Exchange Core Store Functionality
  • New Administration Functionality in the Exchange Management Console
  • New Administration Functionality in the Exchange Management Shell
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To learn more about the new features of Exchange Server 2010, see What's New in Exchange Server 2010 on the Microsoft TechNet Web site.

Exchange ActiveSync is enabled by default on Microsoft Exchange Server 2010 with the Client Access server role installed. Exchange ActiveSync has been enhanced in Exchange Server 2010. Exchange ActiveSync features include:

  • SMS Sync (text messaging sync)
    • Send and receive SMS messages from Outlook 14 and OWA
  • Email conversation view
  • Nickname cache sync that is shared with OWA
  • Unified Messaging form enhancements
  • Support categories in email
  • Highlight when mail was received via BCC
  • Support for non-Gregorian calendar recurrences
  • New Meeting fields
  • Text notes sync

Exchange ActiveSync mailbox policies allow an administrator to apply a common set of policy and security settings to a group of users. Several additional policies have been introduced in Microsoft Exchange Server 2010 to provide greater management control over your mobile messaging environment.

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The following mobile policy options can be implemented using the Exchange Management Console:

Security Option Description

Require alphanumeric password

Use this option if you want to require users to choose a password that contains both numbers and letters. This option is not selected by default.

Enable password recovery

Administrator may obtain a recovery password by using the Exchange Management Console.

Require encryption on device

Requires encryption on the device for SD cards.

Allow simple password

Enables or disables the ability to use a simple password such as 1234.

Minimum password length

Specifies the minimum password length.

Time without user input before password must be re-entered

Specifies whether users must log on to their phones after a specified number of minutes of inactivity. This option is not selected by default. If selected, the default setting is 5 minutes.

Password expiration

Enables the administrator to configure a length of time after which a device password must be changed.

Attachments enabled

Enables attachments to be downloaded to the phone.

Allow non-provisional devices

Allows older devices to connect to Microsoft Exchange Server 2010 through Exchange ActiveSync.

For a more detailed overview of Microsoft Exchange Server 2010 mailbox policies, see Understanding Exchange ActiveSync Mailbox Policies on the Microsoft TechNet Web site.

Two options are available for a Microsoft Exchange Server 2010 deployment, typical and custom.

In a typical installation, multiple service components (server roles) are added to a single server platform. A server role is a unit that logically groups the required features and components needed to perform a specific function in the messaging environment. The requirement of a server role is that it is a server that could be run as an atomic unit of scalability.

Server roles, the primary unit of deployment, enable administrators to easily choose which features are installed on an Exchange server. Logically grouping features in server roles offers the following advantages:

  • Reduces the attack surface on an Exchange server.
    • An administrator has the ability to add additional backend servers without disrupting Client Access Server operation or exposing these servers outside of the corporate LAN.
  • Offers simple installation, and the ability to fully customize a server to support your business goals and needs.
  • Potentially increases server performance by dispersing the overall workload (CPU and memory utilization) to additional server platforms.

The Microsoft Exchange Server 2010 server roles in a mobile messaging deployment are:

  • Client Access Server: This server hosts the client protocols, such as Post Office Protocol 3 (POP3), Internet Message Access Protocol 4 (IMAP4), Secure Hypertext Transfer Protocol (HTTPS), Outlook Anywhere, Availability service, and the Autodiscover service. The Client Access Server also hosts Web services and is required for all Active Directory sites that contain mailbox servers.
  • Mailbox Server: This server hosts mailboxes and public folders.
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Additional server roles that are not mentioned or only briefly mentioned in this document include Edge Transport, Hub Transport, and Unified Messaging. The Client Access Server role is responsible for Exchange ActiveSync communication with a Windows® phone, and is the essential component of a mobile messaging deployment. See Network Architecture Scenarios and Exchange Server 2010.

For more information on Microsoft Exchange 2010 server roles, see “Server Role Documentation Roadmap” under Microsoft Exchange Server 2010 on the Microsoft TechNet Web site.

In Microsoft Exchange Server 2010, the Exchange Management Console allows you to manage all servers, recipients, and organizational components in your IT infrastructure.

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The Action pane lists the actions available to administrators, based on the items selected in the console tree or result pane. From a mobile messaging perspective, the Action pane is where a new mailbox policy may be created or a data wipe initiated for a phone.

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