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Manage the App Catalog in SharePoint 2013

SharePoint 2013
 

Applies to: SharePoint Server 2013, SharePoint Foundation 2013

Topic Last Modified: 2014-05-09

Summary: You can configure and manage an App Catalog for SharePoint environments to control access to available apps.

You can store apps for SharePoint and Office apps for your organization’s internal use in an App Catalog site. This article contains an overview of the App Catalog site and shows how to configure the App Catalog for a web application.

In this article:

Before you begin:

  • Before you configure and use the App Catalog, a member of the Farm Administrators group must configure the environment to support apps for SharePoint. For more information, see Configure an environment for apps for SharePoint (SharePoint 2013).

  • You must be a member of the Farm Administrators group to perform the steps in this article.

NoteNote:
Because SharePoint 2013 runs as websites in Internet Information Services (IIS), administrators and users depend on the accessibility features that browsers provide. SharePoint 2013 supports the accessibility features of supported browsers. For more information, see the following resources:

The App Catalog site is a special site collection on a web application. Because each web application can have an App Catalog site, a farm can have more than one App Catalog site.

When you create an App Catalog site, you get two libraries for apps:

  • Apps for SharePoint

  • Apps for Office

Because an App Catalog is scoped to a web application, all apps that you want to make available for a web application have to be in the App Catalog site collection for that web application. You create the App Catalog site collection from SharePoint Central Administration.

To create an App Catalog site collection for a web application
  1. Verify that the user account that is performing this procedure is a member of the Farm administrators group.

  2. In Central Administration, on the Apps page, in the App Management section, click Manage App Catalog.

    If no App Catalog exists for the farm, the Web Application page opens, so you can select a web application.

  3. On the Web Application page, select the web application for which you want to create a catalog.

  4. In the App Catalog Site section, select Create a new app catalog site, and then click OK.

  5. On the Create App Catalog page, in the Title box, type a title for the App Catalog site.

  6. In the Description box, type the description for the site.

  7. In the URL box, fill in the URL to use for the site.

  8. In the Primary Site Collection Administrator section, in the User Name box, type the user who will manage the catalog.

    Only one user name can be entered. Security groups are not allowed.

  9. In the End Users section, in the Users/Groups box, type the names of the users or groups that you want to be able to browse the catalog.

    Added users or groups have read access to the App Catalog site. You can add multiple user names and security groups. Users must be added as End Users to be able to browse the App Catalog from their site collections.

  10. In the Select a quota template list box, select the quota template to use for the site.

  11. Click OK.

To view an App Catalog site collection from Central Administration
  1. Verify that the user account that is performing this procedure is a member of the Farm administrators group and has Read permission to the App Catalog site.

  2. In Central Administration, on the Apps page, in the App Management section, click Manage App Catalog.

  3. On the Manage App Catalog page, verify that the web application that is selected is the web application you want to manage.

    If you want to switch to a different web application, click the down arrow next to the Web application URL to change to a different web application.

  4. Under Site URL click the link to open the App Catalog for that web application.

Farm administrators can determine whether users can purchase apps from the SharePoint Store. This setting is at the web application scope. If users cannot purchase apps, they can still browse the SharePoint Store, and request an app. Farm administrators and the App Catalog site owner can view and respond to app requests.

To configure SharePoint Store settings
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators group.

  2. In Central Administration, on the Apps page, in the SharePoint and Office Store section, click Configure Store Settings.

  3. On the SharePoint Store Settings page, verify that the selected web application is the web application that you want to configure.

    If you want to switch to a different web application, click the down arrow next to the web application URL to change to a different web application.

  4. To allow or prevent purchases, select an option for Should end users be able to get apps from the SharePoint Store?

    • Select Yes to allow users to purchase apps.

    • Select No to prevent purchases but allow users to request apps.

  5. To allow or prevent apps for Office from the Office Store to be started when a user opens a document in the browser, select an option for Should apps for Office from the store be able to start when documents are opened in the browser?

    • Select Yes to allow apps for Office from the Office Store to start.

    • Select No to prevent apps for Office from the Office Store from starting.

  6. Click OK.

When users request an app for SharePoint from the SharePoint Store, users can request a specific number of licenses and provide a justification for the purchase of the app for SharePoint. Submitted requests are added to the App Requests list in the App Catalog of the web application that contains a user’s site collection. The app request includes the following fields:

  • Requested by The user name of the person requesting the app for SharePoint.

  • Title The title of the app for SharePoint.

  • Seats and Site License The number of licenses the user requested for that app for SharePoint.

  • Justification The reason why the app for SharePoint would be useful for the organization.

  • Status By default, the status is set to New for new requests. The person who reviews the request can change the status to Pending, Approved, Declined, Withdrawn, Closed as Approved, or Closed as Declined.

  • View App Details A link to the app details page in the SharePoint Store.

  • Approver Comments The person who reviews the request can add comments for the requestor.

To view and manage app requests from the SharePoint Store Settings page
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators group and is a member of the site Owners or Designers group for the App Catalog.

  2. In Central Administration, on the Apps page, in the SharePoint and Office Store section, click Configure Store Settings.

  3. On the SharePoint Store Settings page, verify that the selected web application is the web application that you want to configure.

    If you want to switch to a different web application, click the down arrow next to the web application URL to change to a different web application.

  4. In the App Requests section, click Click here to view app requests.

    The App Requests list in the App Catalog site opens.

  5. Select a request in the list, and then click the Edit button.

  6. Review the details of the request.

    NoteNote:
    At this time, the View app details link in the request details opens the SharePoint Store home page, instead of the details page for the app. Search for the app in the SharePoint Store to find more information about the app.
  7. Change the Status to the appropriate value - Approved if you want to user to be able to purchase the app, or Declined if you do not want to allow the purchase.

  8. Add comments in the Approver Comments box, and then click Save.

    To view a request, requestors can go to the Add an App page in their site collection, and then click Your Requests.

To view and manage app requests from the App Catalog site
  1. Verify that the user account that is performing this procedure is a member of the site Owners or Designers group for the App Catalog.

  2. On the App Catalog site, click the App Requests list.

  3. Select a request in the list, and then click the Edit button.

  4. Review the details of the request.

    NoteNote:
    At this time, the View app details link in the request details opens the SharePoint Store home page, instead of the details page for the app. Search for the app in the SharePoint Store to find more information about the app.
  5. Change the Status to the appropriate value - Approved if you want to user to be able to purchase the app, or Declined if you do not want to allow the app to be purchased.

  6. Add any comments in the Approver Comments box, and then click Save.

    To view a request, requestors can go to the Add an App page in their site collection, and then click Your Requests.

After you have configured the App Catalog, you can add apps that users can then install to their SharePoint sites or use in their Office documents.

To add an app to the App Catalog
  1. Verify that the user account that is performing this procedure is a member of the site Owners or Designers group for the App Catalog.

  2. On the App Catalog site, click the Apps for SharePoint list.

    On the Apps for SharePoint page, click new item.

  3. In the Choose a file box, click Browse, and then locate the folder that contains the app that you want to upload.

    TipTip:
    You can also click Upload files using Windows Explorer instead to drag and drop an app for SharePoint into the App Catalog.
  4. Select the app, and then click Open.

  5. Click OK to upload the app.

  6. In the Item details box, verify the Name, Title, Short Description, Icon URL, and other settings for the app.

    Be sure that the Enabled check box is selected so that users can see the app in their sites.

    You can select the Featured check box to list the app in the Featured content view of the App Catalog.

  7. Click Save.

You can also categorize apps in the App Catalog. To add categories, edit the Category field for the App Catalog list and add the category names you want to use.

You can preview how the app will appear to users.

If you no longer want to offer a particular app to your users, you can remove it from the App Catalog. Removal does not uninstall or remove the app from sites to which it has been added. It merely removes the app from the App Catalog, and users cannot add the app to other sites.

To remove an app from the App Catalog
  1. Verify that the user account that is performing this procedure is a member of the site Owners or Designers group for the App Catalog.

  2. On the App Catalog site, click the Apps for SharePoint list.

  3. On the Apps for SharePoint page, select the app that you want to remove.

  4. In the ribbon, on the Files tab, click Delete Document to remove the app.

  5. In the dialog box, click OK to confirm that you want to send the item to the site Recycle Bin.

    The app is removed.

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