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Administrative Time (Project Server 2010 settings)

 

Applies to: Project Server 2010

Topic Last Modified: 2011-11-18

In Microsoft Project Web App, time that you spend on things other than project work can be classified as administrative time. Administrative time may include vacation, sick leave, organizational meetings, training, or travel. Site administrators can set up different categories for administrative time so that resources can capture those hours on their timesheets to accurately represent what they have done during a given reporting period.

To add an administrative time category
  1. On the Quick Launch, in the Settings section, click Server Settings.

  2. On the Server Settings page, in the Time and Task Management section, click Administrative Time.

  3. Click New Category. A row is added to the table.

    noteNote
    If you are having difficulty editing the grid, make sure that you have applied the latest updates for Internet Explorer 9 on your workstation.
  4. Type a name for the new administrative time category in the Categories column.

  5. In the Status column, choose whether the category is currently Open for use on timesheets, or Closed.

  6. In the Work Type column, choose whether the category captures Working time, such as training or travel, or Non Work time, such as vacation or sick leave.

  7. In the Approve column, choose whether you want time reported in this category to require approval from a manager.

  8. Select the check box in the Always Display column if you want to display a row for this category, by default, on every timesheet for every user. For example, you might choose to always display a timesheet row for the Sick time category so that team members are reminded to report those hours.

  9. Click Save.

    tipTip
    Before clicking Save, make sure that you have the correct set of categories listed. Once you click Save, any new categories that you have added cannot be deleted.

As you create administrative time categories, you may decide that you do not actually need a category and would rather delete it. If you have not yet saved the new categories, you can easily delete the category that you do not need.

tipTip
If you want to make it so that a category that has been saved is no longer available for selection in a timesheet, change the Status column for that category to Closed, and make sure that the check box in the Always Display column is cleared.
To delete an administrative time category
  1. On the Quick Launch, in the Settings section, click Server Settings.

  2. On the Server Settings page, in the Time and Task Management section, click Administrative Time.

  3. Click the row header for the category that you are deleting, and then click Delete Category. The category is removed.

    noteNote
    You can only delete categories that are not yet saved. For example, let's say that you have created several new categories on the Administrative Time page, but have not yet clicked Save on that page. You can delete any of the new categories that you created while on that page. Once you click Save on the Administrative Time page, the categories that you added can no longer be deleted.
  4. Click Save.

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