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Manage connected SharePoint sites in Project Server 2013

Published: July 16, 2012

Summary: The Connected SharePoint Sites page in Project Web App Settings lets you manage project sites in Project Server 2013.

Applies to:  Project Server 2013 

The Connected SharePoint Sites setting is available through the Project Web App Server Settings page in the Operational Policies section. For more information about related administrative settings, see Operational Policies in Project Server 2013.

Configure the Project Sites settings

You can do the following through the Connected Project Sites page:

  • Create a new project site

  • Edit a project site address

  • Synchronize

  • Delete a project site

  • Go to Project Site Settings

The Create Site settings

Create Site lets you create a new project site for your project if you did not create one when the project was originally published to Project Server 2013. You can view the Project Sites list on the Connect SharePoint Sites page to determine whether a project has an existing site. A project without a project site does not have a corresponding URL next to it in the Site Address column.

To create a project site

  1. In Project Web App, click the Setting icon, and on the menu click Project Web App Settings.

  2. On the Project Server Settings page, in the Operational Policies section, click Connected SharePoint Sites.

  3. On the Connected SharePoint Sites page, from the Project Name list, select a project for which you want to create the project site.

  4. Click Create Site.

    The Create Project Site dialog box appears.

  5. In the Web Application list, select the web application that you want for the project site.

  6. In the Site URL field, verify the site URL for the project site. You can edit the site URL information, if necessary. The site URL is appended to the web application name to provide the destination URL (as seen in the Destination URL field).

  7. Click OK.

    The project site you created now appears next to the project name that you selected in step 2.

The Edit Site Address settings

Edit Site Address lets you edit the destination URL for a project site to point to a new site address. Changing the site address information breaks the existing link between the project and the existing project site. You can then enter the information for the new project site.

note Note:

Before changing the project site URL for a project, be sure to provision a new project site with a new site template.

To edit a site address for a project site

  1. In Project Web App, click the Setting icon, and on the menu click Project Web App Settings.

  2. On the Project Server Settings page, in the Operational Policies section, click Connected SharePoint Sites.

  3. On the Connected SharePoint Sites page, from the Project Name list, select a project for which you want to edit the project site information.

  4. Click Edit Site Address.

    The Edit Site Address dialog box appears.

  5. To change the project site URL to the new URL, select Type a new SharePoint site URL. Select the Web Application in which the new site is located and enter the Site URL for the new site.

  6. Click Test URL to verify whether the new project site URL can be opened.

  7. You optionally can unlink the existing SharePoint site from the project through the Edit Site Address dialog box. To do this, click Unlink the SharePoint site from the project.

    note Note:

    Unlinking a SharePoint Tasks List project from a project site enables the enterprise project feature for the project.

  8. Click OK.

    The project site URL for the project you selected in step five is changed to the new URL.

The Synchronize settings

note Note:

The Synchronize setting is only available in Project Permission Mode. This setting is not available in SharePoint Permission Mode.

Synchronize lets you manually synchronize the project site's users, permissions, and other Project Server–related information between Project Server 2013 and the Web server that is running SharePoint Foundation 2013.

If you want to automatically run synchronization for your project sites, see the Automatic Provisioning option that is available in Project Site Provisioning Settings (Project Server 2013 settings).

To synchronize your project site information between Project Server and SharePoint Foundation

  1. In Project Web App, click the Setting icon, and on the menu click Project Web App Settings.

  2. On the Project Server Settings page, in the Operational Policies section, click Connected SharePoint Sites.

  3. On the Connected SharePoint Sites page, from the Project Name list, select a project for which you want to synchronize your project site information between Project Server 2013 and SharePoint Foundation.

  4. Click Synchronize.

    note Note:

    Synchronization will automatically recur at the default schedule of every one minute. You can choose to change the default schedule synchronization setting by configuring the Project Server: Synchronization of SharePoint Server permission to Project Web App permissions timer job in Central Administration.

To change the synchronize schedule

  1. In Central Administration, click Monitoring.

  2. On the Monitoring page, in the Timer Job section, click Review job definitions.

  3. On the Job Definitions page, find and click Project Server: Synchronization of SharePoint Server permission to Project Web App permissions for job <PWAInstance>.

    For example: Project Server: Synchronization of SharePoint Server permission to Project Web App permissions job for http://contoso/pwa.

  4. On the Edit Timer Job page for the job, in the Recurring Schedule section, you can specify when the synchronization will run on a recurring basis. Under This timer job is scheduled to run, you can select one of the following options, based on your company’s requirements:

    • Minutes: Allows you to specify a frequency in which the job will run — Every x minutes.

    • Hourly: Allows you to specify an interval in which the job will randomly run —Starting every hour between x minutes past the hour and no later than y minutes past the hour.

    • Daily: Allows you to specify an interval in which the job will randomly run —Starting every day between <time of day> and no later than <time of day>.

    • Weekly: Allows you to specify in which the job will randomly run —Starting every week between <day of week and time of day> and no later than <day of week and time of day>.

    • Monthly: Provides you two options:

      • Allows you to specify an interval in which the job will randomly run —By date: starting every month between <time of day and day of month> and no later than <time of day and day of month>.

      • Allows you to specify an exact time of the month in which the timer job will run —By day: starting every month <time of day, day of the week, and week of the month. For example, 12:00 AM on the first Sunday.

  5. Click OK to save your configuration changes.

    note Note:

    You can click Run Now at any time to run the timer job immediately.

The Delete Site settings

Delete Site lets you permanently remove a project site and its content.

Important Important:

Before you proceed, verify that you want to permanently remove a site and its content. Deleted project sites are not recoverable.

note Note:

When a project site is deleted for a SharePoint Tasks List project, the enterprise project feature is enabled for the project.

To delete a project site

  1. In Project Web App, click the Setting icon, and on the menu click Project Web App Settings.

  2. On the Project Server Settings page, in the Operational Policies section, click Connected SharePoint Sites.

  3. On the Connected SharePoint Sites page, from the Project Name list, select a project for which you want to delete a project site.

  4. Click Delete Site.

    A message box appears that asks you to confirm whether you want to delete the project site. It also warns you that you will also be deleting all documents, issues, risks, and deliverables that are associated with the site.

  5. Click OK to proceed with deleting the site. Click Cancel if you no longer want to delete the site.

  6. If you clicked OK, the project site is deleted and no longer appears next to the project it was associated with on the Project Sites page.

Go to Project Site Settings

Go to Project Site Settings lets you go directly to a project site's site settings page where the sites administration settings are located. From the Site Settings page, you can make changes to the site, such as add or remove users, add Web Parts to the site, customize the site’s look and feel, and many others.

To go to the Site Settings page for a project site

  1. In Project Web App, click the Setting icon, and on the menu click Project Web App Settings.

  2. On the Project Server Settings page, in the Operational Policies section, click Connected SharePoint Sites.

  3. On the Connected SharePoint Sites page, from the Project Name list, select a project for which you want to view the Project Site settings page.

  4. Click Go to Project Site Settings.

  5. The Site Settings page for the selected project site opens. You can make changes to the site settings from this page.

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