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Send Email

Updated: November 1, 2013

Applies To: System Center 2012 - Orchestrator, System Center 2012 R2 Orchestrator, System Center 2012 SP1 - Orchestrator

The Send Email activity sends an email message using the standard SMTP protocol or an Exchange server. You can use this activity to notify an administrator of problems that have occurred with a system.

ImportantImportant
If you put more than 1 MB of text directly into the message body, the activity can fail during initialization. To avoid this issue, enter no more than 1 MB of text directly into the message body or save the text to a file, and provide the file name as the message you want to send.

Configuring the Send Email Activity

Before you configure the Send Email activity, you will need to determine the following:

  • Your SMTP server information

  • The recipient who will receive the email message.

  • The email message you want to send.

Use the following information to configure the Send Email activity.

Details

Settings Configuration Instructions

Subject

Type the subject of the email.

Recipients

The list displays the email addresses that the email will be sent to. To add a recipient, click Add to open the Recipients Properties dialog box, specify the Email address and from the Recipient type box, select To, Cc, or Bcc, and then click OK.

To remove a recipient, select the recipient in the Recipients and click Remove. To edit a recipient, double-click the recipient in the Recipients box.

Message

Select how you want the message to be entered for this email:

Text: Type the message body. To use HTML formatting, you will need to select HTML as the Format on the Advanced tab.

File: Type the name of the file that contains the message body. To browse for the file name, click the ellipsis (...) button next to the Message box.

Attachments

The list displays the attachments that will be sent with the email. To add an attachment, click Add to open the Attachment Properties dialog box, specify the path of the attachment or click the ellipsis (...) button next to the File box, and then click OK.

To remove an attachment, select the attachment in the Attachments box, and click Remove. To edit an attachment, double-click the attachment in the Attachments box.

Task fails if an attachment is missing

Select this box to cause the Send Email activity to fail if any of the attachments cannot be found when the email is being sent.

Advanced

Settings Configuration Instructions

Priority

Select the priority of the email from the drop-down list. You can select Normal, Low, or High.

Format

Select the format that will be used for the message body. You can select Rich Text, ASCII, or HTML.

noteNote
Some SPAM filters may not allow Rich Text or HTML email.

User Id

If your SMTP server requires authentication, you will need to type the user ID that will be used to send the email.

Password

The password that is associated with the User ID.

Domain

The domain associated with the User ID.

Connect

Settings Configuration Instructions

Email address

Type the email address that will be inserted into the From: field of the email.

Computer

Type the name of the SMTP server. You can also use the ellipsis (...) button to browse for the server.

Port

Select to change the port that will be used to connect to the SMTP server. The default port is 25.

Enable SSL

Select to indicate that the SMTP connection requires SSL.

Published Data

The following table lists the published data items.

 

Item Description

Subject of the email

The subject of the email that was sent.

The email message Recipient

The address of the recipient of the email.

Body of the email message

The body of the email.

Name and path of the attached file

The full path of the file that was attached.

Email account

The SMTP account that was used to send the email.

Outgoing mail server (SMTP)

The name of the SMTP server used to send the email.

Outgoing mail server port number

The port used to communicate with the SMTP server.

Outgoing mail server SSL enabled

Indicates whether the mail server has SSL enabled.

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For additional resources, see Information and Support for System Center 2012.

Tip: Use this query to find online documentation in the TechNet Library for System Center 2012. For instructions and examples, see Search the System Center 2012 Documentation Library.
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