(FRA) Purchase agreement department access (form) (Public sector)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Procurement and sourcing > Common > Purchase orders > Purchase agreements. Select a purchase agreement. In the Action Pane, in the Maintain group, click Department access.

–or–

Click Accounts payable > Common > Purchase orders > Purchase agreements. Select a purchase agreement. In the Action Pane, in the Maintain group, click Department access.

Use this form to control which departments can use a purchase agreement to acquire goods or services. The financial dimension used to designate the department entities is set up on the Accounts payable parameters form. For more information, see (FRA) Key tasks: Administer purchase agreements (Public sector).

This form is available only if the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • In Microsoft Dynamics AX 2012 R3 Cumulative Update 8, the Commitments (France) regulatory document type is selected in the Budget parameters form, when the following hotfix is installed: KB3047235

  • In cumulative update 7 for Microsoft Dynamics AX 2012, the Use French public sector accounting rules check box is selected in the Budget parameters form.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Tasks that use this form

(FRA) Key tasks: Administer purchase agreements (Public sector)

The following table provides descriptions for the controls in this form.

Fields

Field

Description

Department

The departments that are authorized to use the purchase agreement for expenditures.

If no departments are listed, the use of the purchase order is not restricted by department.

Authorized amount

The total amount that the selected department is permitted to release from the purchase agreement.

Amount fulfilled

The amount that the selected department has already released from the purchase agreement.

Available amount

The amount of the purchase agreement that has not yet been released by the selected department. This amount is the difference between the Authorized amount and the Amount fulfilled.

See also

About purchase agreements

Purchase agreements (form)

Accounts payable parameters (form)

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).