Retrieve purchase orders (form)
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
Click Accounts payable > Common > Vendor invoices > Open vendor invoices. On the Action Pane, click Invoice > Vendor invoice, and then click Retrieve purchase orders.
–or–
Click Accounts payable > Common > Vendor invoices > Open vendor invoices. On the Action Pane, click Invoice, and then click Retrieve purchase orders.
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Click Accounts payable > Periodic > Maintain vendor invoices. On the Action Pane, click Invoice. Enter the header details for the invoice. On the Action Pane, click Edit, and then click Retrieve purchase orders.
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Click Accounts payable > Common > Purchase orders > All purchase orders. Double-click a purchase order or click Purchase order on the Action Pane. On the Action Pane, on the Invoice tab, click Invoice or Pro forma invoice, and then click Retrieve purchase orders.
Use this form to select the open purchase orders and purchase order lines to invoice together.
Note
If Prepayment is selected in the Vendor invoice form, only purchase orders that have an available prepayment amount are listed. For more information, see Vendor invoice (form).
Task that uses this form
Navigating the form
The following tables provide descriptions for the controls in this form.
Buttons
Button |
Description |
|---|---|
Include all |
Select all the purchase orders and purchase order lines in the list. |
Exclude all |
Clear all the purchase orders and purchase order lines in the list. |
Fields
Field |
Description |
|---|---|
Include |
Select this check box to include the purchase order or purchase order line in the invoice. |
Purchase order |
The identifier for the purchase order. |
Invoice account |
The vendor account to pay. The invoice account is used if the vendor you are paying differs from the vendor with whom you placed the order. |
Vendor name |
The name of the vendor. |
Balance |
The total balance of the selected purchase order. |
Line number |
The number for the selected line in the purchase order. |
Item number |
The identifier for the item that was ordered. |
Product name |
The description of the item that was ordered. |
Procurement category |
The category from the procurement category hierarchy. |
Invoice remainder |
The quantity of items that have posted packing slips, but which have not been invoiced. |
Line net amount |
The value of the items that have been received. This includes any discounts. |
Line description |
The description of the purchase order line. |
External item number |
The identifier that the vendor uses for the item. |
Created date time |
The date and time when the purchase order was created. |
Delivery date |
The expected delivery date for the purchase order line item. |
Delivery confirmation |
The actual delivery date for the purchase order line item. |
Origin |
The origin of the purchase order line item. This field shows whether the purchase order line was created manually (Source) or automatically (Derived). This field is left blank if the purchase order is not an intercompany purchase order. |
Line status |
The status of the purchase order line. The status is updated automatically to show the progress of the purchase order line. |
Stopped |
Select this check box to prevent the purchase order line from being posted. |
Receive item as complete |
Select this check box if the item was received in its entirety without partial deliveries. |
State |
The workflow status of the purchase order line. |
Quality order status |
The status of the quality orders related to the record. |
Finalized |
If this check box is selected, the purchase order line is finalized. |
Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).