I-9 document (form)

Article
05/05/2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Human resources > Common > Workers > Workers. Select a worker. On the Action Pane, click Worker tab > Related information group > Employment > I-9.

Use this form to enter Form I-9 work eligibility information for a worker.

Tasks that use this form

(USA) Key tasks: Form I-9 verification

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
Work eligibility	Specify citizenship information for the worker that can be used to determine work eligibility.
I-9 document	Enter or view information about documents that are used to verify eligibility to work.
Preparer	Enter or view information about a person who helped the worker fill out the Form I-9. For example, a translator might be a person who helped the worker to complete the form. Note Be sure to enter address information for the preparer on this tab.

Buttons

Button	Description
Verify	Open the I-9 document verification form, where you can select the Microsoft Dynamics AX user who verified the accuracy of the I-9 information and the date when it was verified. Note After you verify a Form I-9 document, you cannot update the document without resetting the record information.
Reset	Reset information in the form. When you reset the form, information in the Status, Prepared, Verified, and Verified by user fields is reset. Furthermore, when you reset the information in the form, you can modify the document type, the document number, and the expire date again. You can also reprint the document, if necessary.

Verify

Open the I-9 document verification form, where you can select the Microsoft Dynamics AX user who verified the accuracy of the I-9 information and the date when it was verified.

Note

After you verify a Form I-9 document, you cannot update the document without resetting the record information.

Reset

Reset information in the form.

When you reset the form, information in the Status, Prepared, Verified, and Verified by user fields is reset. Furthermore, when you reset the information in the form, you can modify the document type, the document number, and the expire date again. You can also reprint the document, if necessary.

Fields

Field	Description
I-9 document	The identification number for the Form I-9 document. Form I-9 document IDs are numbered according to the number series assigned to the I-9 document reference, which is set up in the Number sequence area in the Human resources shared parameters form.
Status	The current status of the Form I-9 document.
Prepared	The date when the Form I-9 information was prepared for the worker. This date is automatically added to the document when you click Verify, enter the verification information and then click OK.
Verified by user	The worker who verified the Form I-9 document.
Verified	The date when the Form I-9 document was verified.
Work eligibility options	Select one of the following options to indicate the worker’s eligibility for employment. A citizen or national of the United States A lawful permanent resident (Alien #) A An alien authorized to work until Non-citizen national of the United States
Alien/Admission no.	Select the official alien or admission number of the worker. Note The information in this field is maintained in the following form: Identification (form).
Authorized until	The date until which the worker is eligible to work. Note The information in this field is maintained in the following form: Identification (form).
List A	Select this option to enter information about a List A document.
I-9 document type	Select the type of I-9 document provided by the worker for verification. Note The information in this field is maintained in the following form: Form I-9 document types (form).
Name	The description of the identification type specified for the I-9 document type that you selected in the I-9 document type field.
Issuing agency	The agency that issued the I-9 document type that you selected in the I-9 document type field.
Document number	Select the official document number for the I-9 document type selected. Note The information in this field is maintained in the following form: Identification (form).
Expire	The expiration date of the document number that you selected in the Document number field.
List B and List C	Select this option to enter information about a List B and a List C document.
Preparer	Enter the name of the person who helped the worker complete the Form I-9 document.