Hire an applicant – When you hire an applicant, the applicant’s information is used to create a new worker record. For more information, see Hire an applicant
Hire multiple people – You can create a mass hire project to hire multiple people for the same job. For more information, see Key tasks: Mass hire projects
Hire a person – You can manually create a worker record for a person who is not an applicant and who was not a part of a mass hire project. See the following procedures for more information.

Hire a person for an open position

Click Human resources > Common > Organization > Positions > Open positions.
Select the open position to fill.
On the Action Pane, click Hire.
Enter the first, middle, and last name of the person who you are hiring to fill the position.
Select the legal entity to associate to the worker. The default legal entity is the legal entity that you are currently logged on to.

Enter a personnel number for the worker.

Note
If a number sequence code is specified for the personnel number reference in the Human resources shared parameters form in the Number sequence area, you cannot modify the information in this field.

The remaining fields in the form contain default information. This information was specified when the position was created. You can accept the default information, or you can modify it.

Click Hire new worker.

The Worker form is displayed, where you can enter additional information about the worker, if necessary.

Hire a person without assigning them to a position

Click Human resources > Common > Workers > Workers.
On the Action Pane, click Worker tab > Personnel actions group > Hire new worker.
Enter the first, middle, and last name of the person who you are hiring to fill the position.
Select the legal entity to associate to the worker. The default legal entity is the legal entity that you are currently logged on to.

Enter a personnel number for the worker.

Note
If a number sequence code is specified for the personnel number reference in the Human resources shared parameters form in the Number sequence area, you cannot modify the information in this field.

Select the worker type.
Enter the date and time when the worker will start their employment.
If the worker is a contractor whose affiliation with the company, organization, or legal entity is limited in time, enter the date when the worker’s affiliation will end.
Click Hire new worker.

The Worker form is displayed, where you can enter additional information about the worker, if necessary.

Modify a worker’s position assignment

To change a position assignment for a worker, add a position assignment to a new worker, transfer a worker from one position to another position, or to end a worker’s position assignment, complete one of the following procedures.

Note
If you use the Applications list page or a mass hire project to hire a worker, a position is already assigned to the worker. You cannot assign a retired or filled position to a worker.

Note

If you use the Applications list page or a mass hire project to hire a worker, a position is already assigned to the worker.

You cannot assign a retired or filled position to a worker.

Add or modify a position assignment for a worker

Click Human resources > Common > Workers > Workers.
Select the worker to assign to a position.
On the Action Pane, click Worker tab > Position assignment group > Worker position assignments.
To create a new position assignment for the worker, click New.

To modify an existing position assignment for the worker, select the position assignment to modify and then click Edit. Go to step 6.
Select the position to assign to the worker.
Enter the starting and ending dates and times for the position assignment.
Select a reason code that indicates why you are modifying or adding a position assignment for the worker. For example, if the worker is being assigned to a different position because of low performance, you could select a reason code that indicates that.
If the position assignment is the worker’s primary position assignment, select the Make primary check box.
Click Create position assignment or Update worker assignment.

Transfer a worker to another position

Click Human resources > Common > Workers > Workers.
Select the worker to transfer.
On the Action Pane, click Worker tab > Personnel actions group > Transfer worker.
Enter the ending date and time for the worker’s current position assignment.
Select a reason code that indicates why you are transferring the worker from their current position.
If the worker’s current position should be retired, select the Retire position check box. If, however, another worker will fill the position that the current worker is transferring from, do not select that check box.
Select the job and position to transfer the worker to.
Select the Primary check box for the new position assignment if the position will be the worker’s primary position.
Enter or accept the default employment factor for the new position assignment. To indicate that the position assignment for the worker will be part time, enter a number less than 1.
Enter the starting date and time for the new position assignment.
If the worker is a contractor whose affiliation with the company, organization, or legal entity is limited in time, enter the date when the worker’s position assignment will end.
Select the reason code that indicates why you are transferring the worker to the new position.
Click Transfer worker.

End a position assignment for a worker

Click Human resources > Common > Workers > Workers.
Select a worker.
On the Action Pane, click Worker tab > Position assignment group > Worker position assignments.
Click End.
Enter the ending date and time of the position assignment.
Select the reason code that indicates why you are ending the position assignment.
Click Retire worker assignment.

Caution

Ending a position assignment for a worker does not terminate the worker’s employment. To terminate a worker’s employment, see Terminate employment

Caution
Ending a position assignment for a worker does not terminate the worker’s employment. To terminate a worker’s employment, see Terminate employment

View a worker in the position hierarchy

If a worker is assigned to a position, you can use the Position hierarchy to view the worker’s location in an organizational hierarchy.

Click Human resources > Common > Workers > Workers.
Select the worker to view in the hierarchy.
On the Action Pane, click Worker tab > Related information group > View in hierarchy.

View a worker’s employment history

Complete the following procedure to display the Employment history form, where you can view a worker’s employment history or add employment information for a worker. For more information about worker employment, see About employment affiliations.

Click Human resources > Common > Workers > Workers.
Select a worker.
On the Action Pane, click Worker tab > Versions group > Employment history.

View a worker’s absence history

Complete the following procedure to display the Absence history form, where you can view the absence journals and the absence transactions within each journal for a worker.

Click Human resources > Common > Workers > Workers.
Select a worker.
On the Action Pane, click Worker tab > Related information group > Absence > Absence history.