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Create, edit, or delete a user view

Published: April 16, 2012

Updated: February 27, 2014

noteNote
This topic provides online help content for cloud services, such as Windows Intune and Office 365, which rely on Windows Azure Active Directory for identity and directory services.

If you are a global or user management administrator of a Microsoft cloud service, you can create user views that all administrators can use to view a filtered list of users. There are two kinds of views:

  • Standard views offer the most common queries performed by administrators, such as "Sign-in allowed users." Standard views are displayed by default; you can’t edit or delete them.

    noteNote
    • Some standard views will display an unsorted list when there are more than 2,000 users in the list. To locate specific users in this list, use the search box.

    • If you did not purchase the cloud service from Microsoft, you cannot make billing changes, and billing administrator will not appear in the standard views list. For more information, see Assigning administrator roles.

  • Custom views are views that you create and are available to all administrators. When you create, edit, or delete a view, these changes are reflected in the list of custom views that all administrators in your company see. You can create and edit up to 50 custom views.

    noteNote
    If you create a custom view that returns more than 2,000 users, the resulting user list will be unsorted. In this case, use the search box to find users or Edit view to refine your search.

More information The following steps can be completed using either the Office 365 account portal, the Windows Intune account portal or the Windows Azure AD portal, depending on which services your organization has subscribed to. In this way, portals act as front-end interfaces that pull in directory data associated with your organizations Windows Azure AD tenant. For more information about using portals to manage your tenant, see Administering your Windows Azure AD tenant.

  1. Depending on which portal you are using, in the left pane, click either Users or Users and Groups.

  2. Depending on which portal you are using, click either the View drop-down list or the Filter Users or Groups icon, and then select New view.

  3. On the New view page, enter the information that you want to include in your user view, and then click Save. Your custom view is now included in the View or Filter Users or Groups icon drop-down list.

    noteNote
    If you select multiple filter options, you will get results that contain users who match all of the selected criteria.

  1. Depending on which portal you are using, in the left pane, click either Users or Users and Groups.

  2. Depending on which portal you are using, click either the View drop-down list or the Filter Users or Groups icon, and then select the view that you want to edit.

    noteNote
    You can only edit custom views.

  3. From the View drop-down list or the Filter Users or Groups icon, select Edit view.

  4. On the Edit view page, edit the information as needed, and then click Save.

  1. Depending on which portal you are using, in the left pane, click either Users or Users and Groups.

  2. Depending on which portal you are using, click either the View drop-down list or the Filter Users or Groups icon, select the view that you want to delete.

    noteNote
    You can only delete custom views.

  3. From the View drop-down list or the Filter Users or Groups icon, select Delete view.

  4. When asked to confirm that you want to delete the view, click Yes.

See Also

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