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What's new for Outlook Web App in Exchange Online

Exchange Online
 

Applies to: Exchange Online

Topic Last Modified: 2014-09-04

For Exchange Online, we’ve added several new features to Outlook Web App and updated its design.

We’ve added several apps for Outlook: Bing Maps, Suggested Appointments, and Action Items. These apps are integrated with Outlook and Outlook Web App and extend the information and functionality of messages and calendar items.

Apps in Outlookattempt to anticipate your needs and automatically propose actions you might want to take by using the contents of the email message. For example, if an email message contains a street address, the Bing Maps app offers you a Bing tab with a quick link to a map and directions. Or, if a phrase in the email message suggests a possible action item, the Action Items app creates a suggested Task for your review. An offer to meet is suggested as an Appointment to be added to your calendar, thanks to the Suggested Appointments app.

You can use the EAC to manage the apps that are available to users in your organization but users can manage their apps they install. You can also allow users to download apps from Office.com. For more information, see Exchange admin center in Exchange Online.

In addition, we encourage third-party developers to create additional apps for Outlookand then offer them at Office.com. To learn more, see Build Apps for Office for background information and Mail apps for Outlook for detailed information about building apps for Outlook.

  • Now, users can link multiple entries for the same person and view the information in a single contact card. For example, if a user has two entries for Holly Holt in his Contacts folder, one entry copied from the organization’s address list and one entry that he added manually, he can link the two entries in his Contacts folder and view all the information in one place. Contact linking is done automatically, but the user can also manually link and unlink contacts.

  • Connected accounts have been extended to include the ability to connect to a user’s LinkedIn account. After the link is established, Outlook Web App automatically adds the user’s LinkedIn contacts to the Contacts folder.

  • Users can now view multiple calendars in a merged view. Entries from each calendar have their own color, making it easy for users to identify which calendar an entry belongs to. In the day view, users can view multiple calendars in a merged view or in separate columns.

  • The month view now includes an agenda for the selected day, providing users with helpful information as they review the day's activities.

  • In all calendar views, users can click an item to view a pop-up of the item's details. In addition to the details, controls are now available to accept or decline the item if it’s a meeting, to edit or delete if it’s an appointment, or, if a meeting item, to join the meeting if an online meeting link is included.

Outlook Web Appemphasizes a streamlined user interface that also supports the use of touch, enhancing the mobile device experience.

S/MIME (Secure/Multipurpose Internet Mail Extensions) allows you to encrypt emails and digitally sign them. You can use S/MIME with supported versions of Outlook, Outlook Web App or Exchange ActiveSync. For more information about S/MIME and using it with Outlook Web App, see S/MIME for message signing and encryption.

OWA for Devices lets users in an Exchange 2013 on-premises deployment with an Office 365 mailbox or in an Office 365 only organization use their iPhone or iPad access their mailbox. The OWA for iPhone and OWA for iPad apps simplify signing in to their mailbox and allows them access their mailbox even when they don’t have an Internet connection. The OWA for iPhone or OWA for iPad apps are recommended instead of using your iPhone’s or iPad’s browser. For Exchange on-premises deployments, you need to enable push notifications for OWA for Devices to work, see Configuring push notifications proxying for OWA for Devices.

You can download the OWA for iPhone and OWA for iPad apps from the Apple App Store by searching for OWA for iPhone or OWA for iPad or download them from OWA for iPhone in the Apple Store or OWA for iPad in the Apple Store. The table below shows the versions of iPad and iPhone that are supported.

To learn more about OWA for iPhone and OWA for iPad, see Blog - OWA for iPhone and OWA for iPad.

OWA contact sync refers to the OWA for iPhone and OWA for iPad apps. With these two apps, users can set up their iPhone or iPad to synchronize their Outlook Web Appcontacts with their mobile device’s address book on their device. See more about OWA for Devices contact sync at OWA for Devices contact sync.

OWA for Android lets you interact with your Office 365 mailbox to get to your email, Calendar, and People from anywhere using your Android phone running Kit Kat 4.4 or higher. You can download the OWA for Android app at the Google Play Store

With the OWA for Android app, you can:

  • Get, organize, search your email.

  • Schedule meetings, locate rooms, see shared calendars and use your voice to get your schedule.

  • Sync People with your phone.

  • Skip the administrator phone setup.

  • Keep your Office 365 business data secure.

  • Use the Remote Wipe feature.

Learn more about the background behind OWA for Android on this week’s Garage Series. See The Garage Series Under the Hood: Evolving Exchange ActiveSync and OWA for Devices

NoteNote:
This app won’t work with Outlook.com (formerly Hotmail) mailboxes.

To experience all Outlook Web App features, use one of the operating system and browser combinations labeled “Best”, as noted in the tables below. Outlook Web App is supported by many operating system and web browser combinations, but not all Outlook Web App features are available in all combinations. Some browsers support only the light version of Outlook Web App.

In the table below, the following definitions apply:

  • Best:   All Outlook Web App features are supported.

  • Good:   Most Outlook Web App features are supported.

  • Light:   The browser displays the light version of Outlook Web App.

Windows operating system and browser combination

Web browser

Windows XP and Windows Server 2003

Windows Vista and Windows Server 2008

Windows 7

Windows 8

Internet Explorer 7

Light

Not available

Not available

Not available

Internet Explorer 8

Light

Light

Light

Not available

Internet Explorer 9

Not available

Best

Best

Not available

Internet Explorer 10

Not available

Not available

Best – plus offline access

Best – plus offline access

Internet Explorer 11

Not available

Not available

Best – plus offline access

Best – plus offline access

Firefox 17 or later

Good

Good

Best

Best

Safari 5 or later

Light

Light

Light

Light

Chrome 24 or later

Good – plus offline access

Good – plus offline access

Best – plus offline access

Best – plus offline access

NoteNote:
In previous versions, Outlook Web App had a built-in spell checker. In Exchange Server 2013, Outlook Web App relies on the web browser for spell checking, which Internet Explorer prior to version 10 doesn’t provide.
NoteNote:
Office 365 users will be limited to the light version of Outlook Web App when using Internet Explorer 8. Users whose mailboxes are on a locally managed Exchange server will continue to see the standard version of Outlook Web App when using Internet Explorer 8, but may experience slow or otherwise unsatisfactory performance.

Other Windows operating system and browser combination

Web browser

Mac OS X v10.5

Mac OS X v10.6 and v10.7

Linux

Firefox 17 or later versions

Best

Best

Best

Safari 6 or later versions

Best – plus offline access

Best – plus offline access

Not available

Chrome 24 or later versions

Best – plus offline access

Best – plus offline access

Best – plus offline access

NoteNote:
Operating system and browser combinations not listed display the light version of Outlook Web App.

You can use the web browser on a tablet or smartphone to sign in to Outlook Web App. The available Outlook Web App features depends on the operating system and browser combination in use, as follows:

  • Best:   All Outlook Web App features for smartphones and tablets are supported.

  • Light:   The browser displays the light version of Outlook Web App.

Outlook Web App features available on tablets and smartphones

Device

Application

Support

Windows 8 tablet

Web browser

Best

iOS 6 or later for iPhone 4s or later

Web browser

Best

iOS 6 or later for iPad 2 or later

Web browser

Best

All other smartphones and tablets

Web browser

Light

The following Outlook Web App features are currently unavailable in Exchange Online. Some of these features may be included in a future release.

  • Custom date on message flags   The ability to set a custom date on a message flag isn’t available in Outlook Web App. You can use Outlook to set custom dates.

  • Reading pane at the bottom of the window   The option to display the reading pane at the bottom of the Outlook Web App window isn’t currently available.

  • Reply to embedded email messages   The ability for users to reply to email messages sent as attachments isn’t currently available.

  • Search folders   The ability for users to use Search folders isn’t currently available.

 
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