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Rename the Word Automation Services service application databases in SharePoint Server 2013

SharePoint 2013

Published: July 16, 2012

Summary: Learn how to rename the Word Automation Services service application databases in SharePoint Server 2013.

Applies to:  SharePoint Server 2013 

Renaming service application databases is typically done to remove the GUID from the database name after the databases have been created by the SharePoint Products Configuration Wizard, or to bring the databases into alignment with your organization's naming standards.

You can rename the Word Automation Services service application databases by using the SharePoint Central Administration website, Windows PowerShell, or SQL Server tools.

Important Important:

The steps in this article apply to SharePoint Server 2013 only.

In this article:

Before you begin

On the database servers on which the operations are performed, you must be a member of the following:

  • Administrators group on the local server

  • db_owner fixed database role

In some environments, you must coordinate the rename procedures with the database administrator. Be sure to follow any applicable policies and guidelines for managing databases.

note Note:

Because SharePoint 2013 runs as websites in Internet Information Services (IIS), administrators and users depend on the accessibility features that browsers provide. SharePoint 2013 supports the accessibility features of supported browsers. For more information, see the following resources:

Renaming the service application databases by using SQL Server

To rename a service application database, you must use SQL Server. To move a service application database, you must use SQL Server and Windows Explorer. We recommend that you stop the services related to the service application before you rename or move the related database. In general, we expect that you will either rename or move a database. That is, you will typically not perform both actions.

The instructions in this article assume that you have installed SQL Server Management Studio on the database server. If this is not the case, you can download and install Management Studio at Microsoft SQL Server 2008 R2 RTM - Management Studio Express.

To stop the Word Automation service application

  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group.

  2. For each service application that you plan to change the database for, you must stop the service or disable the service application by following the appropriate procedure for the service application that you are working with. For more information, see Start or stop a service (SharePoint 2013).

To rename the databases by using SQL Server Management Studio

  1. Verify that the user account that is performing this procedure is a member of the db_owner fixed database role.

  2. In SQL Server Management Studio, connect to the source SQL Server instance, and then expand the Databases node.

  3. Right-click the database that you want to rename, click Rename, and then type the new name. Repeat this step for each database that you want to rename.

Pointing the Word Automation service application to a renamed or moved database

You can point the Word Automation service application to a renamed or moved database by using Central Administration or Windows PowerShell.

This procedure has the following steps integrated into them, and do not require that they have already been performed:

  1. Stopping a service application

  2. Renaming a database in SQL Server Management Studio

  3. Moving a database by using SQL Server Management Studio and Windows Explorer

note Note:

You do not need to stop the Word Automation service before pointing to a renamed or moved database. However, stopping the Word Automation service will not cause a problem if you choose to do this.

To point the Word Automation service application to a renamed or moved database by using Central Administration

  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group.

  2. Start SharePoint 2013 Central Administration.

    • For Windows Server 2008 R2:

      • Click Start, click Microsoft SharePoint 2013 Products, and then click SharePoint 2013 Central Administration.

    • For Windows Server 2012:

      • On the Start screen, click SharePoint 2013 Central Administration.

        If SharePoint 2013 Central Administration is not on the Start screen:

      • Right-click Computer, click All apps, and then click SharePoint 2013 Central Administration.

    For more information about how to interact with Windows Server 2012, see Common Management Tasks and Navigation in Windows Server 2012.

  3. In Central Administration, under System Settings, click Manage services on server.

  4. In the Service list, next to the Word Automation service, click Stop.

  5. In the Quick Launch, click Application Management.

  6. On the Application Management page, click Manage service applications.

  7. On the Manage Service applications page, click the empty area in the row next to the Word Automation Services name. The ribbon becomes active.

    note Note:

    You must click the empty area to activate the ribbon on the Manage Service applications page. If you click Word Automation Services, the settings page opens for this service application.

  8. Click Properties on the ribbon.

    The Edit Word Automation Service Application dialog box opens.

  9. Change the database server or database name, and then click OK.

  10. In the Quick Launch, click System Settings.

  11. On the System Settings page, under Servers, click Manage services on server.

  12. In the Service list, next to the Word Automation service, click Start.

To point the Word Automation Services service application to a renamed or moved database by using Windows PowerShell

  1. Verify that you have the following memberships:

    • securityadmin fixed server role on the SQL Server instance.

    • db_owner fixed database role on all databases that are to be updated.

    • Administrators group on the server on which you are running the Windows PowerShell cmdlets.

    An administrator can use the Add-SPShellAdmin cmdlet to grant permissions to use SharePoint 2013 Products cmdlets.

    note Note:

    If you do not have permissions, contact your Setup administrator or SQL Server administrator to request permissions. For additional information about Windows PowerShell permissions, see Add-SPShellAdmin.

  2. On the Start menu, click All Programs.

  3. Click Microsoft SharePoint 2013 Products.

  4. Click SharePoint 2013 Management Shell.

  5. At the Windows PowerShell command prompt, type the following command:

    $app = Get-SPServiceApplication -Name "<ServiceApplicationName>"
    Set-SPWordConversionServiceApplication -Identity $app -DatabaseName "<DatabaseName>"
    

    Where:

    • <ServiceApplicationName> is the name of the Word Automation service application.

    • <DbName> is the name of the renamed database.

For more information, see Set-SPUsageApplication.

note Note:

We recommend that you use Windows PowerShell when performing command-line administrative tasks. The Stsadm command-line tool has been deprecated, but is included to support compatibility with previous product versions.

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