Collaboration using rights management within Office 365
Published: October 29, 2012
Updated: October 29, 2012
Applies To: Windows Azure AD Rights Management
Because of the implicit trust benefits of Windows Azure AD Rights Management, organizations that use Microsoft Office 365 have the ability to easily and safely share content with users both within their own organization as well as users in other organizations that use Office 365. In this topic we will look briefly at the ways you can effectively collaborate with other Office 365 users using Rights Management.
Collaboration using Exchange Online and rights management
If you have an Exchange Online tenant, and you send some protected content to using the "Do Not Forward" template to a recipient user in another organization that is also using Office 365, they will be able to use that content using either Microsoft Outlook, EAS-integrated mail clients such as Windows Phone 7.5 or Windows Phone 8 or Outlook Web Access.
Collaboration using SharePoint Online and rights management
If you have a SharePoint Online tenant, once a user has configured a document library so that is can be shared across organizations, Office 365 users will be able to access documents in that library. If you are user in an organization that uses Office 365, you will be able to download the document in the shared library and access them according to the assigned document rights. If you are user in an organization that does not use Office 365, you will be given a read-only view of the documents in the shared library.
Collaboration for Microsoft Office users with rights management
If you are using Microsoft Office applications such as Microsoft Word, Microsoft Excel and Microsoft PowerPoint, you can also use Rights Management to restrict access to documents for Office 365 users inside your organization as well as those in other organizations that use Office 365. The following are some of the options available for you to be able to restrict access.
Set an expiration date for a document, workbook or presentation
Enable the ability to print a document, workbook or presentation
Allow users to copy content from a document, workbook or presentation
Allow content to be accessed programmatically within a document, workbook or presentation
For more information on restricting access using Microsoft Office, see Information Rights Management in Office 2010.