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PowerPoint Online

Office 365
 

Applies to: Office 365

Topic Last Modified: 2014-06-02

PowerPoint Online (formerly PowerPoint Web App) extends your Microsoft PowerPoint experience to the web browser, where you can work with presentations directly on the website where the presentation is stored. Microsoft Office 365 customers with Office Online can view, create, and edit files on the go.

While in View mode, if you click the Edit in Browser button on the PowerPoint Online toolbar, PowerPoint Online will go into Edit mode. The PowerPoint Editor is a web front-end component that creates a browser-based editing surface, which enables users to work on documents without losing fidelity.

While in View or Edit mode, if you click the Open in PowerPoint button on the PowerPoint Online toolbar, the presentation opens in the PowerPoint desktop app (if Microsoft PowerPoint 2010 or later is installed on the computer).

With PowerPoint Online, you can change paragraph alignment, apply bullets or numbering, and change the level of bulleted or numbered text. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Choose from a small gallery of animation and transition effects. Animations and transitions not supported by PowerPoint Online are preserved in the presentation and displayed in the slide show, but they cannot be modified in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Not available in PowerPoint Online. Advanced formatting features, such as more colors, gradients, eyedropper, effects, and styles, are available in the PowerPoint desktop app. With PowerPoint Online, you can add a text box or choose from a gallery of shapes and apply styles, which define fill, outline, and shadow effects.

Choose from a gallery of built-in themes and variants when you add a new slide to the presentation. Themes not supported by PowerPoint Online are preserved in the presentation, but the ability to modify themes is not available in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

PowerPoint Online only supports content apps for Office. Content apps integrate web-based features as content that can be shows in line with a presentation. Learn more about types of apps for Office.

Move, resize, rotate, or order shapes text boxes in layers, back-to-front in PowerPoint Online. Ungroup shapes to work with them individually. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

The PowerPoint desktop app is required to broadcast a slide show to a remote audience through PowerPoint Online. Viewers can watch lives presentations through PowerPoint Online, regardless of whether they have the PowerPoint desktop app installed. Learn more about broadcast slide show.

With PowerPoint Online, you can cut, copy, and paste content in a presentation. A user can copy and paste text between Office Online programs, as well as between Office Online and the Microsoft Office desktop apps on the computer. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Add, reorder, duplicate, hide and delete slides in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

PowerPoint Online includes a small gallery of animation effects. Animations not supported by PowerPoint Online are preserved in the presentation and displayed in the slide show, but they cannot be modified in PowerPoint Online. To create custom animations, you’ll need the PowerPoint desktop app installed on your computer. Learn more about creating custom animations with PowerPoint 2013 desktop app.

Not available in PowerPoint Online. Advanced design features, such creating slide masters and modifying layouts, are only available in the PowerPoint desktop app. With PowerPoint Online, you can use your own template file as the basis for creating new files or choose from predefined list of themes.

With PowerPoint Online, you can embed presentations on websites or blogs so that anyone can view your information even if they don’t have Microsoft PowerPoint desktop app. Embedded viewers show animations, transitions, and audio/video—the same as full fidelity reading view. Learn more about embedding presentations on a web or blog page.

PowerPoint Online lets you apply bold, italics, underline, font, size, and color, including using the Format Painter.

View presentations as they were intended to be seen—showing animations, transitions, and audio/video.

Ink can’t be inserted in PowerPoint Online, but PowerPoint Online displays them as expected.

Not available in PowerPoint Online. For a larger selection, use the PowerPoint desktop app.

Headers and footers, including date and slide numbers, cannot be inserted, edited, or deleted in PowerPoint Online, but PowerPoint Online displays them as expected. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Insert, edit, and follow hyperlinks. Bookmark links work, but cannot be edited in PowerPoint Online.

Video and audio content plays in Reading view and Slide Show. Video and audio controls can be resized, moved, and deleted in PowerPoint Online. But to insert new media, you need Microsoft PowerPoint desktop app.

Not available in PowerPoint Online. With PowerPoint Online, you can view Excel charts in an existing presentation, but you cannot edit or insert an Excel chart in a presentation using PowerPoint Online. Learn more about copying an Excel chart to PowerPoint.

Not available in PowerPoint Online. Slide sorter view, which gives you a view of your slides in thumbnail form making it easy to sort and organize your slides, is not available in PowerPoint Online. Using the PowerPoint desktop app, you can use slide sorter view to organize your slides and add sections and sort slides into different categories.

PowerPoint Online is launched from a web browser and relies on an Internet connection. To access presentations offline, Microsoft PowerPoint desktop app must be installed on your computer and used to view and edit slides.

With PowerPoint Online, you can insert pictures stored on your computer, or insert clip art available on Office.com. You can move, resize, and crop pictures, and apply a number of picture styles. More sophisticated features for working with pictures, such as applying effects, are not available in PowerPoint Online. You can’t create screenshots in PowerPoint Online, but screenshots that are in a presentation display as pictures in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Not available in PowerPoint Online. Microsoft PowerPoint desktop app lets you deliver your presentations using the Office Presentation Service, a free, public service that allows other so to follow along in their web browser. Learn more about Office Presentation Service.

Not available in PowerPoint Online. Only Microsoft PowerPoint desktop app allows a presenter a behind-the-scene control of the presentation flow, notes, annotations, and zooming tools. PowerPoint Online does not support these features.

With PowerPoint Online, you can print your presentation to a PDF reader, where all the layout and formatting of your slides will print the way you expect. Learn more about basic tasks you can do using PowerPoint Online.

You can check spelling and set the proofing language, using the built-in dictionary with PowerPoint Online. But PowerPoint Online does not use a custom dictionary and does not include translation or a thesaurus.

Multiple authors can work simultaneously in PowerPoint Online. Real-time presence helps you see where your co-authors are working in the presentation so that you don’t create conflicts as you edit, and you can see changes as they’re being made. PowerPoint 2013 supports simultaneous editing, but there is no presence indication, and changes can’t be seen by multiple authors until the document is saved.

Not available in PowerPoint Online. Advanced reviewer features, such as merge conflicts and compare presentations, are only available in the PowerPoint desktop app. With PowerPoint Online, you can view comments in View mode and you can add, edit, and delete comments in Edit mode.

Not available in PowerPoint Online. PowerPoint Online displays presentations that are protected with Information Rights Management (IRM). However, these presentations cannot be edited in the browser, and you cannot create IRM-protected presentations in PowerPoint Online. PowerPoint Online can’t open presentations that are digitally signed or encrypted with a password.

With PowerPoint Online you can run your presentation with just a web browser and an Internet connection. Learn more about basic tasks you can do using PowerPoint Online.

PowerPoint Online saves your work every time you make a change. There is no Save command. To download a copy, you must have Microsoft PowerPoint desktop app.

Word Art and charts can’t be inserted in PowerPoint Online, but PowerPoint Online displays them as expected. In Editing view, edit and format text. If you want to apply text effect to Word Art you’ll need Microsoft PowerPoint desktop app.

If your presentation is saved in a SharePoint document library, then your presentation is online and you can share it by sending a link instead of an email attachment. People with proper permissions can view it in their web browser or mobile device. Learn more about sharing a presentation.

PowerPoint Online plays slide shows in a full-screen window. Press the spacebar to advance the slides. Slide animations play, but only Fade and Wipe transitions between slides are supported. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

You can insert SmartArt, switch to a different layout or color scheme, apply SmartArt styles, and edit text with PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Tables are displayed and can be moved, but cannot be edited (other than to delete them) in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

When you need to accomplish something in PowerPoint Online but don’t know how, you can use the Tell Me search feature to quickly find what you’re looking for. Tell Me understands what you’re trying to accomplish and helps you do it faster by making suggestions.

Undo (Ctrl + Z) and redo (Ctrl + Y) an infinite number of recent actions during the current editing session in the active presentation. If the editing session times out or if you switch to Reading View for more than 30 seconds, the undo history is reset. Learn more about keyboard shortcuts in PowerPoint Online.

PowerPoint Online lets you view and update comments in Reading View.

With PowerPoint Online, notes for each slide can be displayed or hidden. You can also add notes in Edit mode.

While in View or Edit mode, if you click the Open in PowerPoint button on the PowerPoint Online toolbar, the document opens in the PowerPoint desktop application (if Microsoft PowerPoint 2010 or later is installed on your computer). All presentations open in PowerPoint Online first—this is View mode. While in View mode, if you click the Edit in Browser button on the PowerPoint Online toolbar, PowerPoint Online will go into Edit mode. The PowerPoint Editor is a web front-end component that creates a browser-based editing surface, which enables you to work on presentations without losing fidelity.

The following table lists PowerPoint features and their availability across hosted and on-premises plans.

 

Feature

PowerPoint Online

PowerPoint 2013

Full fidelity reading view

Yes

Yes

Font formatting

Yes

Yes

Alignment, bullets, numbers

Yes

Yes

Pictures

Yes

Yes

Insert rich media

No

Yes

Shapes

Yes

Yes

SmartArt

Yes

Yes

Hyperlinks

Yes

Yes

View and edit slide notes

Yes

Yes

Create and manage slides

Yes

Yes

Apply themes and theme variants

Yes

Yes

Apply basic transitions and animations

Yes

Yes

Full selection of animations and transitions

No

Yes

Arrange objects

Yes

Yes

Undo and redo

Yes

Yes

Clipboard

Yes

Yes

Share

Yes

Yes

View and add comments

Yes

Yes

Real-time co-authoring

Yes

No1

Save As or Download a copy

Yes

Yes

Print to PDF

Yes

Yes

Navigation—slide sorter

Yes

Yes

Proofing tools

Yes

Yes

Run Slide Show

Yes

Yes

Slideshow

Yes

Yes

Embed presentation on web or blog page

Yes

No

Tell Me

Yes

No

Offline viewing and authoring

No

Yes

Table creation/editing and formatting

No

Yes

Design tools- advanced

No

Yes

Reviewer tools- advanced

No

Yes

Create custom animation

No

Yes

Apply rich formatting to text, shapes, and pictures

No

Yes

Broadcast slide show

No

Yes

Rights management: Apply and consume IRM and password protection

No

Yes

Full ink support

No

Yes2

Headers and footers

No

Yes

Integration with Excel for charts

No

Yes

Present online through Lync or the Office Presentation Service

No

Yes

Presenter view

No

Yes

Apps for Office

No

Yes3

NoteNote:
1 PowerPoint 2013 supports simultaneous editing, but there is no presence indication, and changes can’t be seen by multiple authors until the presentation is saved.
2 The device you’re working on needs to support ink.
3 PowerPoint Online only supports content apps.

 

PowerPoint presentations created in PowerPoint 97 or later

View mode

Edit mode

Open XML (.pptx, .ppsx)

Yes

Yes

Binary (.ppt, .pps)

Yes

Converted to .pptx or .ppsx

Macro (.pptm, .potm, .ppam, .potx, .ppsm)

Yes1

No

OpenDocument (.odp)

Yes

Yes

NoteNote:
1 Macros are not run.
NoteNote:
Newer file formats (such as .docx, .xlsl, and .pptx) can be created in Office 2013, 2010, or 2007, or in Office 2000 and later with the compatibility pack.

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