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OneNote Online

Office 365
 

Applies to: Office 365

Topic Last Modified: 2014-12-12

Use OneNote Online (formerly OneNote Web App) to take notes online in a OneNote notebook that you can add to from anywhere and easily share with others. All Office 365 customers can view and lightly edit Office files using Office Online.

To quickly see which advanced features are only available with the OneNote desktop app, see Compare feature availability across OneNote Online and OneNote 2013 desktop app.

NoteNote:
To help you compare offers, advanced features listed in this article include OneNote desktop app capabilities that are only available in the Office suite (such as Office Professional Plus, Office Standard, or Office 365 ProPlus). For a list of all Office Online features, such as Excel Online and Word Online, see Word, Excel, OneNote, and PowerPoint feature availability.

Not available in OneNote Online. With the OneNote desktop app, you can identify and authenticate other authors more easily with the integrated profiles in OneNote. Search for notebook changes and revisions by authors’ names and view all recent edits when you return to a shared notebook.

With OneNote Online, you can apply a variety of tags to notes for easy organization and follow-up. For example, flagging notes as questions, to-do items, or contact information. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

OneNote Online only supports content Apps for Office. Content apps integrate web-based features as content that can be shows in line with a document. Learn more about types of apps for Office.

Not available in OneNote Online. With the OneNote desktop app, you can record audio and video notes that are directly linked to any text notes you take while the recording is made. OneNote Online does not play audio and video content, but the media is preserved in the notebook, and you can download audio and video files to your computer to play them.

With OneNote Online, you can apply a choice of three bullet styles or five numbering styles. Use the Increase Indent and Decrease Indent buttons to change the list level for existing bulleted and numbered lists in a notebook, as well as those created in OneNote Online. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

With OneNote Online, you can cut, copy, and paste content in a notebook. You can copy and paste text between OneNote Online and OneNote desktop app. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

Not available in OneNote Online. With the OneNote desktop app, you can clip whatever you’re seeing on your screen, send a Web page or an entire document to a notebook section, or to jot down Quick Notes that are automatically saved and filed as part of your notebook.

With OneNote Online, you can simultaneously edit notebooks with people in other locations who are using either OneNote Online or OneNote desktop app. Learn more about working together on a OneNote notebook.

With OneNote Online, you can easily add to new or existing notebooks by creating new pages in sections, or new sections in notebooks. Pages and sections can be customized, formatted, and moved or copied between notebooks. Learn more about using a OneNote Online notebook.

With OneNote Online, you can insert Office files as attachments or printouts to store them as part of the notebook. OneNote 2013 desktop app adds the ability to embed Excel spreadsheets and Visio drawings in your notes. Learn more about embedding Microsoft Office files in OneNote.

With OneNote Online, you can download embedded filed to your computer to open them. With the OneNote desktop app, you can attach just about any computer file to any part of your notes, which stores a copy of the file in your notebook. You can even insert Outlook meeting details and Outlook tasks into OneNote or email a OneNote page to Outlook. You can also create or import Excel spreadsheets and Visio diagrams right within OneNote and edit their information in place in your notes. Inserted files show up as icons on your notes page. Double-click any icon to open its file.

Not available in OneNote Online. With the OneNote desktop app, you can jot down math equations during a meeting, conference or class, and OneNote can instantly calculate the results for you.

With OneNote Online, you can insert a hyperlink to a web address or apply a link to selected text. You can also right0click a page tab to copy a direct link to that page. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

Not available in OneNote Online. Optical character recognition (OCR) translates images of text, such as scanned documents, into actual text characters is only available in the OneNote desktop app.

In OneDrive, OneNote Online displays ink, but equations are displayed as placeholders. In SharePoint, ink is viewable, equations are displayed as placeholders, and shapes are hidden. These can’t be inserted or edited in OneNote Online. In OneDrive you can select and delete shapes, ink, and equation placeholders. In SharePoint, you can select and delete placeholders for these objects.

Not available in OneNote Online. With the OneNote desktop app, you can smoothly draw, erase, and edit with your finger, stylus, or mouse. If you’d rather write than type, OneNote can convert your handwriting. If you open a notebook from a SharePoint document library, any equations and ink in the notebook will display as placeholders.

The ability to link note-taking to files is not available in OneNote Online, and links to files are hidden. However, they are preserved in the notes so that you can open them with the OneNote desktop app.

With OneNote Online, you can use the Back and Forward browser-style buttons on the Quick Access toolbar to quickly jump between pages.

Not available in OneNote Online. Advanced management features, such as section re-ordering, creating and deleting section groups, and drag and drop page filing, are only available in the OneNote desktop app.

Not available in OneNote Online. Office Online requires an Internet connection and a web browser. You need the OneNote desktop app installed on your computer to view and edit a document while disconnected from Office Web Apps Server or the Internet.

OneNote Online does not support commands that work with Microsoft Outlook, such as Email page, Outlook tasks, or meeting details.

With OneNote Online, you can change paragraph alignment, increase or decrease the indent from left margin, or change text direction from left to right. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

With OneNote Online, you can insert a picture from a file or from Bing Images. You can also resize pictures and add alternative text. For more advanced picture features, such as screen clipping, scanned images, or online pictures, you’ll need to use the OneNote desktop app. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

You can print notes in OneNote Online.

OneNote Online automatically checks spelling as users type and applies a wavy red underline to misspelled text. Common AutoCorrect actions are included, such as correcting routing misspellings or converting characters to symbols. Additionally, you can set the proofing language or turn off the spelling checker for selected text. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

OneNote Online displays notebooks that are protected with Information Rights Management (IRM). However, these notebooks cannot be edited in the browser, and you cannot create IRM-protected notebooks in OneNote Online. OneNote Online can’t open documents that are encrypted with a password. Advanced document protection features, such as creating IRM-protected notebooks and applying password-protection, are only available in the OneNote desktop app.

With OneNote Online, you can use Instant Search to recall anything you’ve ever created or saved in OneNote. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

Not available in OneNote Online. Advanced search features, such as searching by tag, title, by author/date, and audio file, are only available in the OneNote desktop app.

If you’ve saved your OneNote notebook to a SharePoint document library, then your OneNote notebook is online. That means you can share it by sending a link instead of an email attachment. By clicking the link, people can ready your notes in their web browser. Learn more about sharing OneNote notes online.

With OneNote Online, you can turn off the author tags that appear when someone edits a notebook. This will remove the initials that appear next to new notes on a page. Author tags are turned on by default.

With OneNote Online, you can easily apply text styles for quick formatting. Learn more about the differences between using a notebook in the browser and in the OneNote desktop app.

With OneNote Online, you can insert a table, edit table text, and easily edit basic table structure, such as adding or deleting rows and columns. For more advanced table features, such as converting a table to an Excel spreadsheet or cell shading, header rows, and data sorting within table cells, you’ll need to use the OneNote desktop app. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

Not available in OneNote Online. With the OneNote desktop app, you can use a template as a page design that can be applied to new pages in your notebook to give them an appealing background, a more uniform appearance, or a consistent layout.

Using your keyboard, you can undo (Ctrl+ Z) or redo (Alt + F7) recent actions for each page that is edited in the active notebook in OneNote Online. OneNote Online gives you a separate undo history for each page edited in the active notebook. You can undo an infinite number of actions per page during the current editing session—until either a picture is inserted or an edit is received from another author. Moving and deleting pages cannot be undone. Learn more about OneNote Online keyboard shortcuts.

Video notes are preserved in notes, but cannot be recorded in OneNote Online. You can download video files to your computer to play them. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

With OneNote Online, you can view and restore previous page versions of a page, including who wrote it and when. Changes relative to previous versions of a page are automatically highlighted. Learn more about the differences between using a notebook in the browser and in OneNote desktop app.

To view feature availability across Office 365 plans, standalone options, and on-premise solutions, see Office Online Service Description.

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