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Office Online Service Description

Office 365
 

Applies to: Office 365

Topic Last Modified: 2014-06-27

Office Online (formerly Office Web Apps) opens Word, Excel, PowerPoint, and OneNote documents in your web browser. Office Online makes it easier to work and share Office files from anywhere with an Internet connection, from almost any device. Microsoft Office 365 customers with Office Online can view, create, and edit files on the go.

To learn more about what features are supported in Office Online, see Feature availability across Office 365 plans. For details about supported file types, see Supported file types for Office Online.

To compare features across plans, see Office 365 service comparison.

To buy an Office 365 plan or chat with an online representative, see Compare all Office 365 for business plans.

TipTip:
You can export, save, and print pages in the Office 365 Service Descriptions. Learn how to export multiple pages.

Office 365 is available in a variety of plans in order to best meet the needs of your organization. For information about different plans, including standalone plan options and information on moving from one plan to another, see Office 365 Plan Options.

All Office 365 options include the ability to view Word, Excel, PowerPoint, and OneNote documents using Office Online.

For information about the operating systems, web browsers, and Office clients that are designed to work with Office 365, see Office 365 System Requirements.

Need help figuring out which Office solution best fits your organization? The following table compares Office Online feature capabilities to feature-rich Microsoft Office desktop apps. Use the table to discover what features are available in Office Online and then click on the feature name to read a brief description about how that feature works. You may discover that some people in your organization may need the advanced charting capability of the Excel desktop app while others may only need to view and lightly edit Word documents and PowerPoint presentations with Office Online.

NoteNote:
A limited selection of Office features have been chosen to represent the advanced capabilities of the Office desktop suite. The table is not a comprehensive list of Microsoft Office 2013 features.
Microsoft Office 365 ProPlus is a monthly subscription offer of the latest Office desktop suite.
Microsoft Office Web Apps Server 2013 on-premises customers get an Office Online editing license if they have purchased an Office desktop suite license (such as Office Professional Plus, Office Standard, or an Office 365 ProPlus license).

 

Application features

Office Online

Desktop app (e.g. Office 365 ProPlus, or Office Professional Plus 2013)

Word

Word Online

Word 2013

Full fidelity reading view

Yes

Yes

Font formatting

Yes

Yes

Bullets and numbering

Yes

Yes

Hyperlinks

Yes

Yes

Picture tools

Yes

Yes

Insert online pictures

Yes

Yes

SmartArt

Yes

Yes

Apply styles

Yes

Yes

Simple table creation

Yes

Yes

Rich table formatting

Yes

Yes

Undo and Redo

Yes

Yes

Autosave

Yes

Yes

Clipboard

Yes

Yes

Find and Replace

Yes

Yes

Word count

Yes

Yes

Zoom

Yes

Yes

Real-time co-authoring

Yes

No1

View and add comments

Yes

Yes

Share

Yes

Yes

Collaboration- advanced

No

Yes

Page layout tools

Yes

Yes

Headers and footers

Yes

Yes

Page breaks

Yes

Yes

Page numbers

Yes

Yes

Page layout tools- advanced

No

Yes

Print to PDF

Yes

Yes

Printing- advanced

No

Yes

Proofing tools

Yes

Yes

Proofing tools- advanced

No

Yes

Save As and Download a copy

Yes

Yes

Offline viewing and authoring

No

Yes

Alignment guides and live layout

No

Yes

Browse and start from professionally designed templates

No

Yes

Creation of advanced document elements

No

Yes

Document parts and themes

No

Yes

Paragraph formatting

Yes

Yes

Lists

Yes

Yes

IRM and password-protection

No

Yes

Mail merge

No

Yes

Present online

No

Yes

Reference tools

No

Yes

Table of Contents

No

Yes

Footnotes and endnotes

Yes

Yes

Citations and bibliography

No

Yes

Table of Authority

No

Yes

Tell Me

Yes

No

Captions

No

Yes

Rich media

No

Yes

Apps for Office

No

Yes

VBA and Forms scripts

No

Yes

Excel

Excel Online

Excel 2013

Full fidelity reading view

Yes

Yes

Number formatting

Yes

Yes

Font and cell formatting

Yes

Yes

Copy and paste

Yes

Yes

Drag and drop cells

Yes

Yes

Undo and redo

Yes

Yes

Merge cells

Yes

Yes

Alignment

Yes

Yes

Create tables

Yes

Yes

Insert charts

Yes

Yes

Fill Handle

Yes

Yes

Formula bar

Yes

Yes

Status bar aggregates

Yes

Yes

Functions (approx.400)

Yes

Yes

Hide/unhide rows, columns, and sheets

Yes

Yes

Autocomplete

Yes

Yes

Auto Sum

Yes

Yes

Formula tools- advanced

No

Yes

Insert/delete rows and columns

Yes

Yes

Rename and add sheets

Yes

Yes

Rename file while workbook is open

Yes

No

Add hyperlinks

Yes

Yes

Sort and filter data

Yes

Yes

Refresh existing data connections

Yes

Yes

Print

Yes

Yes

Find

Yes

Yes

Replace

No

Yes

View 3D charts

Yes

Yes

Slicer viewing

Yes

Yes

Save or Download a copy

Yes

Yes

Share

Yes

Yes

Real-time co-authoring

Yes

No

Embed Workbook on Web or Blog Page (OneDrive)

Yes

No

Surveys

Yes

No

GoTo

Yes

Yes

Offline viewing and authoring

No

Yes

Freeze panes

No2

Yes

Apply conditional formatting

No

Yes

Comment creation

Yes

Yes

Recommended chart creation and editing with formatting controls

No

Yes

Advanced time filtering (Timeline slicer)

No

Yes

Create external data connections

No

Yes

What if analysis tools

No

Yes

Creation of advanced analysis views (Power View, PowerPivot, Slicers)

No

Yes

Chart animations adapt to new data

No

Yes

Apply data validation to cells

No

Yes

Rights Management: IRM and password security

Yes

Yes

Apply smart/recommended formatting

No

Yes

PowerPivot viewing

Yes

Yes

Power View viewing

Yes

Yes

Post to Social network and present online

No

Yes

Spreadsheet audit and compliance

No

Yes

Apps for Office

Yes

Yes

VBA and macro scripting

Yes3

Yes

Tell Me

Yes

No

OneNote

OneNote Online

OneNote 2013

Bullets and numbering

Yes

Yes

Create and manage pages and sections

Yes

Yes

Paragraph formatting

Yes

Yes

Pictures

Yes

Yes

Proofing tools

Yes

Yes

Styles

Yes

Yes

Tables

Yes

Yes

Apply tags

Yes

Yes

Undo and Redo

Yes

Yes

Clipboard

Yes

Yes

Hyperlinks

Yes

Yes

Ink viewing

Yes

Yes

Download copy of embedded Office files

Yes

Yes

Share

Yes

Yes

Co-authoring

Yes

Yes

Show or hide authors

Yes

Yes

Navigation

Yes

Yes

Search (on page, within sections)

Yes

Yes

View previous page versions

Yes

Yes

Print

Yes

Yes

Inking: ink-to-text and math, customizable pens, drawing tools

No

Yes

Notebook management: Cross section/notebook page filing, section re-order, create/delete section groups

No

Yes

Rights Management: Apply and consume IRM and password security

No

Yes

Clipping experiences

No

Yes

Edit embedded files

No

Yes

Outlook integration (tasks)

No

Yes

Equations

No

Yes

Template support

No

Yes

Search by: tag, title, author/date, audio notes

No

Yes

Image optical character recognition (OCR)

No

Yes

Advanced collaboration: New content shows as unread, presence

No

Yes

Audio notes recording

No

Yes

Video playback

No

Yes

Apps for Office

No

Yes

PowerPoint

PowerPoint Online

PowerPoint 2013

Full fidelity reading view

Yes

Yes

Font formatting

Yes

Yes

Alignment, bullets, numbers

Yes

Yes

Pictures

Yes

Yes

Insert rich media

No

Yes

Shapes

Yes

Yes

SmartArt

Yes

Yes

Hyperlinks

Yes

Yes

View and edit slide notes

Yes

Yes

Create and manage slides

Yes

Yes

Apply themes and theme variants

Yes

Yes

Apply basic transitions and animations

Yes

Yes

Full selection of animations and transitions

No

Yes

Arrange objects

Yes

Yes

Undo and redo

Yes

Yes

Clipboard

Yes

Yes

Share

Yes

Yes

View and add comments

Yes

Yes

Real-time co-authoring

Yes

No4

Save As or Download a copy

Yes

Yes

Print to PDF

Yes

Yes

Navigation— slide sorter

Yes

Yes

Proofing tools

Yes

Yes

Run slide show

Yes

Yes

Slide show

Yes

Yes

Embed presentation on web or blog page

Yes

No

Tell Me

Yes

No

Offline viewing and authoring

No

Yes

Table creation/editing and formatting

No

Yes

Design tools- advanced

No

yes

Reviewer tools- advanced

No

Yes

Create custom animation

No

Yes

Apply rich formatting to text, shapes, and pictures

No

Yes

Broadcast slide show

No

Yes

Rights Management: Apply and consume IRM and password security

No

Yes

Full ink support

No

Yes5

Headers and footers

No

Yes

Integration with Excel for charts

No

Yes

Present online through Lync or the Office Presentation Service

No

Yes

Presenter view

No

Yes

Apps for Office

No

Yes

NoteNote:
1   Word 2013 supports simultaneous editing, but there is no presence indication, and changes can’t be seen by multiple authors until the document is manually saved.
2   You can view freeze panes created using Excel 2013 desktop app, but you cannot create freeze panes in Excel Online.
3   You cannot create macros with VBA in Excel Online, but you can open and edit VBA-enabled spreadsheets without removing or corrupting the VBA contained in the file.
4   PowerPoint 2013 supports simultaneous editing, but there is no presence indication, and changes can’t be seen by multiple authors until the presentation is manually saved.
5   The device you’re working on needs to support ink.
NoteNote:
When you open an Office document, either as an Outlook email attachment or from a SharePoint document library, the document will launch in Office Online and will be read-only. To edit a document in Office Online (edit mode), you need an Office 365 suite license, such as Office 365 Enterprise E1. To edit a document in the desktop app, you need an Office desktop suite license, such as an Office 365 ProPlus subscription or an installed version of Office Professional Plus 2010.

 

Word documents created in Word 2.0 or later

View mode

Edit mode

Open XML (.docx)

Yes

Yes

Binary (.doc)

Yes

Converted to .docx

Macro (.docm)

Yes1

Yes1

Other (.dotm, .dotx)

Yes

Yes

OpenDocument (.odt)

Yes

Yes

Portable Document Format (.pdf)

Converted to .docx

Converted to .docx

Excel workbooks created in Excel 97 or later

View mode

Edit mode

Full support (.xlsx, .xlsb)

Yes

Yes

Binary (.xls)

No

No

Macro (.xlsm)

Yes1

Yes2

OpenDocument (.ods)

Yes

Yes

PowerPoint presentations created in PowerPoint 97 or later

View mode

Edit mode

Open XML (.pptx, .ppsx)

Yes

Yes

Binary (.ppt, .pps)

Yes

Converted to .pptx or .ppsx

Macro (.pptm, .potm, .ppam, .potx, .ppsm)

Yes1

No

OpenDocument (.odp)

Yes

Yes

OneNote notebooks created in OneNote 2010 or later

View mode

Edit mode

Open XML (.one)

Yes

Yes

NoteNote:
1 Macros are not run.
2 If macros exist, users are prompted to have a copy of the file with the macros removed.
NoteNote:
Newer file formats (such as .docx, .xlsl, and .pptx) can be created in Office 2013, 2010, or 2007, or in Office 2000 and later with the compatibility pack

If you have comments or questions about this topic, we'd love to hear from you. Just send your feedback to Office 365 Service Description Feedback. Your comments will help us provide the most accurate and concise content.

 
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