Duration (Pacific Standard Time):
To (Pacific Standard Time):
Impact:
  • None
User Action:
  • None

Change access levels

Access levels allow groups of users to access features in Team Web Access (TWA) based on their license level when working in an on-premises deployment of Team Foundation Server (TFS). Certain features, such as test case management and team rooms, require Full access.

You only set access levels for on-premises TFS. For Visual Studio Online, account licenses control access to premium features.

As an administrator, you assign users or groups of users to one of the three levels of access—standard, full, and limited—based on the license that each user has.

Access level

Required license level

Standard

TFS client-access license (CAL).

Full

One of these MSDN subscriptions: Visual Studio Ultimate with MSDN, Visual Studio Premium with MSDN, or Visual Studio Test Professional with MSDN.

Limited

No license required. Assign Limited access to customers or stakeholders that you want to collaborate with but who aren’t on your team.

You can find out more about licensing from the Visual Studio and MSDN Licensing White Paper.

If you’re managing access for a large group of users, a best practice is to first create either a Windows group or TFS group and add individual accounts to those groups.

  1. From the TFS home page (for example, http://myserver:8080/tfs), go to the server administration page.

    Go to the administration page
  2. Select the level and then add the user or group.

    Add the user or group

    If you don’t see the Access levels tab, you aren't a TFS administrator and don’t have permission. Here’s how to get permission.

The following table indicates which features users can access based on their access level or Visual Studio Online license level. This information depends on your product version and is subject to change. For a full comparison of products and features, go here.

Feature areas

On-premises TFS

Visual Studio Online

Limited

Standard

Full

Stakeholder

Basic and Professional (1)

Advanced

MSDN Subscription

View my work items

check mark check mark check mark check mark check mark check mark check mark

Standard Features (2)

check mark check mark check mark check mark check mark

Version control using either Team Foundation version control or Git-based repositories

check mark check mark

check mark check mark check mark

Work item tracking

check mark(3)

check mark check mark

check mark(3)

check mark check mark check mark

Agile Planning Tools (4)

check mark check mark

check mark(5)

check mark(5)

check mark check mark

Agile Portfolio management

check mark

check mark(5)

check mark(5)

check mark check mark

Work item charting

check mark(5)

check mark

check mark(5)

check mark check mark

Build Automation

check mark check mark

check mark check mark check mark

Web-based Test Management

check mark

check mark check mark

Request and manage feedback

check mark

check mark check mark

Team rooms

check mark

check mark check mark

Home page administrative links

check mark check mark

check mark check mark check mark

Administer accounts, team projects

check mark check mark

check mark check mark check mark

Notes:

  1. Visual Studio Online Professional includes support for Office 365 business apps and the ability to work in one IDE to create solutions for the web, desktop, cloud, server, and phone.

  2. Standard Features include access to these hubs: Home, Code, Work, and Build. And, it includes access to administrative pages that support managing teams, membership, permissions, area and iterations, sprint schedules, and alerts.

  3. With Limited access, users can create and modify only those work items that the user creates and can query on their own work items only. With Stakeholder access, users can create and modify all work items, and can create and save queries on all work items under their My Queries folder.

  4. Agile Planning Tools include Agile Kanban and task boards and backlog and sprint planning.

  5. Read-only.

With standard access, you can manage work in a product backlog

Changing velocity changes forecast lines

…configure sprints with their own backlogs and task boards…

The sprint backlog shows items, tasks, and bugs

…and view work in progress on the Kanban board.

View of the Kanban board

Full access includes access to everything included with Standard access, plus additional features.

For example, with Full access, you can work with portfolio backlogs.

Drill down to backlog items, bugs, and tasks

You also have access to team rooms.

Team room with messages and links to events

And you can use the test case management tools.

New button in the test plan explorer pane

You can author charts to help your team visualize progress.

ALM_MC_Dashboard

You can also request and manage feedback from customers.

Request feedback link on Home page

Users who have limited access can create work items and edit the work items that they created, but they don’t have access to any other pages. This is also referred to as Work Item Only View. Here’s what limited access looks like.

View work items that you have created

To add a group of users to Limited access

  1. Create either a Windows group or TFS group.

  2. Add the user accounts to the group you just created.

  3. Add the group to Limited access.

    Limited access level, Add Windows user or group

Of course, none of these levels of access expose information that you don’t have permission to view. Make sure your users have both the permissions and the access levels they need. If they’re members of the team, then they probably have the right permissions to use full and standard access.