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User Action:
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Change access levels

In Team Web Access (TWA), if an individual user doesn't see certain features or tools, such as test case management tools or team rooms, you might not have configured licensed access to those features for that user. There are three levels of access: standard, full, and limited. The access level you’re allowed to have depends on your license. You can find out more about licensing here.

  • Any user with a TFS client-access license (CAL) can have standard access.

  • Full access is available to users who have one of these MSDN subscriptions: Visual Studio Ultimate with MSDN, Visual Studio Premium with MSDN, or Visual Studio Test Professional with MSDN.

  • You can give anyone limited access. There’s no license required. Limited access is helpful when you want to use TFS to collaborate with your customers or stakeholders (or anyone who’s not on your team, really).

If you already know what the access levels are and you just want to know how to set them, jump ahead to how to do it.

The information in the following table is an overview, dependent on your product version, and subject to change. For a full comparison of products and features, go here.

Standard access (default)

Full access

Limited access

  • View my work items

  • Standard features (home page, team queries, access to source and build pages), including the following features that were full access in TFS 2012:

    1. Agile boards (Kanban board, task boards)

    2. Backlog and sprint planning tools

  • Chart viewing

  • View my work items

  • Standard features

  • Request and manage feedback

  • Test case management

  • Team rooms

  • Agile portfolio management

  • Chart viewing

  • Chart authoring

  • Code Review

  • View my work items

Standard access includes access to the team home page, work items, source and build pages. It also includes access to the product backlog pages, charts on the home page, and the ability to request and manage feedback.

For example, with standard access, you can manage work in a product backlog

Changing velocity changes forecast lines

…configure sprints with their own backlogs and task boards…

The sprint backlog shows items, tasks, and bugs

…and view work in progress on the Kanban board.

View of the Kanban board

Full access includes access to everything included with Standard access, plus additional features.

For example, with Full access, you can work with portfolio backlogs.

Drill down to backlog items, bugs, and tasks

You also have access to team rooms.

Team room with messages and links to events

And you can use the test case management tools.

New button in the test plan explorer pane

You can author charts to help your team visualize progress.

ALM_MC_Dashboard

You can also request and manage feedback from customers.

ALM_FB_ExampleFB

Users who have limited access can create work items and edit the work items that they created, but they don’t have access to any other pages. This is also referred to as Work Item Only View. Here’s what limited access looks like.

View work items that you have created
  1. From the TFS home page (for example, http://myserver:8080/tfs), go to the server administration page.

    Go to the administration page

    If you don’t see the administration link on the TFS home page, you probably aren't a TFS administrator and don’t have permission. Here’s how to get permission.

  2. Add the user or group.

    Add the user or group

Of course, none of these levels of access expose information that you don’t have permission to view. Make sure your users have both the permissions and the access levels they need. If they’re members of the team, then they probably have the right permissions to use full and standard access.