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What's new in Outlook 2013

Updated: November 12, 2013

Summary: Learn about the new and changed features in Outlook 2013.

Applies to:  Office 2013 | Office 365 ProPlus | Outlook 2013 

Audience: IT Professionals

New features in Outlook 2013 and other changes since the release of Outlook 2010 may affect your migration considerations. This article lists some of the new features and migration considerations. If you are upgrading from Outlook 2007, see also Changes in Outlook 2010.

Important Important:

This article is provides content for administrators who configure and deploy Outlook for their organizations.

Are you looking for what’s new in Outlook 2013 on your desktop? You may be looking for What's new in Outlook 2013 for information workers.

In this article:

What’s new

The following table highlights new features in Outlook 2013.

Additions/Changes in Outlook 2013

Addition/change Description

Attachment Reminder

Before an email message is sent, Outlook 2013 can detect if an attachment was omitted from the message and notify the user. Users can turn off the Attachment Reminder in Outlook 2013 by selecting Don’t show this message again in the Attachment Reminder dialog box or by going to File, Options, Mail and under Send messages, selecting Warn me when I send a message that may be missing an attachment.

note Note:

This feature is only available in the English version of Outlook.

Exchange ActiveSync (EAS)

Exchange ActiveSync is a protocol that lets Outlook 2013 connect to services such as Outlook.com to access email, calendar, contacts and tasks. For more information, see Exchange ActiveSync in Plan feature customizations in Outlook 2013 and Exchange Server 2013: Exchange ActiveSync.

Add-in resiliency

To make Outlook more resilient, by default, Outlook 2013 turns off any add-in that adversely affects performance, resiliency, or reliability of Outlook. Users can view and re-enable add-ins by going to File, View Disabled Add-ins in Outlook 2013. If you, as the IT Administrator, do not want Outlook 2013 to automatically disable an add-in when it affects performance, you can use the Outlook Group Policy template (Outlk15.admx) to set the Group Policy option: List of managed add-ins. You can find this setting under User Configuration\Administrative Templates\Microsoft Outlook 2013\Miscellaneous. For more information, see Add-ins in Plan feature customizations in Outlook 2013.

Cached Exchange Mode Improvements

Sync Slider and Exchange Fast Access are two new features that are available with Cached Exchange Mode. By default, they are enabled when Cached Exchange Mode is enabled.

Sync Slider allows an Outlook 2013 user to limit the number of email messages that are synchronized locally in an Outlook data file (.ost). By default, if Cached Exchange Mode is enabled, Outlook 2013 will only cache email messages from the last 12 months and remove anything older than 12 months from the local cache. Users can view messages that were removed from the local cache by scrolling to the end of an email list in a folder and clicking the message Click here to view more on Microsoft Exchange. Users can also change how much email to keep offline. You, as the IT Administrator, can change the default age or enforce the age of email messages that are removed from the local cache by using Group Policy or the Office Customization Tool.

Exchange Fast Access marries the instant-access of Online Mode with the offline capabilities and syncing robustness of Cached Exchange Mode, specifically in scenarios when syncing data locally would take enough time to be noticed by the user (for example, initial sync, resume, returning from vacation). When you first start Outlook 2013, you will immediately see your most recent email messages and a completely up-to-date calendar. Outlook 2013 caches items in the background to prepare you for offline use without affecting the user's experience.

For more information, see Exchange Fast Access and Sync Slider and Plan a Cached Exchange Mode deployment in Outlook 2013.

IMAP improvements

In Outlook 2013, IMAP network operations occur in the background instead of the foreground. After Outlook opens, IMAP users can see existing mail in their Inboxes just as quickly as a Cached Exchange Mode user would. Similarly, when IMAP users choose to view another IMAP folder, they can also see existing mail as quickly as a Cached Exchange Mode user would.

In Outlook 2013, IMAP users are notified when a new IMAP email message is received. Also when a user creates IMAP as a primary account, the IMAP account folders are displayed much like Exchange accounts are displayed. Outlook 2013 does not create a separate node for the Outlook Data File. For special Outlook folders that do not roam (e.g. Calendar, Contacts, Tasks, Notes), users will see This computer only next to the folder name.

Outlook data file (.ost) compression

By default, when Outlook 2013 is installed, a new compressed version of the Outlook data file (.ost) is created. This new compressed version of the .ost is up to 40% smaller than the .ost files that were created by earlier versions of Outlook. For more information, see Migration considerations and Plan a Cached Exchange Mode deployment in Outlook 2013.

People Hub

The People Hub is the new default view for contacts in Outlook 2013. The People hub includes contacts in users' Outlook profiles and can include contacts from social networks. Also, the Contact Card now aggregates information about the same person from multiple contacts into a single view on the Contact Card. In addition to standard contact information, users can view a contact’s social network updates from the social networks they’ve added if they are friends with that contact on a specific social network or if they have public social network updates.

As with Outlook 2010, IT administrators can manage the social networks that are available for users in Outlook 2013. For configuration information, see Plan feature customizations in Outlook 2013.

Performance improvements

Outlook 2013 starts and exits faster than Outlook 2010. Outlook 2013 performance is faster overall than it is in earlier versions of Outlook.

Weather bar

Weather information for the next 3 days is displayed on the Calendar in the Calendar module. When Outlook 2013 starts for the first time after installation, the weather location is the default city for the market version of Outlook that is installed. Users can change the weather location displayed by selecting Add Location from the drop-down menu next to the city name in the Calendar view. Users can also configure two other options in File, Options, Calendar, Weather:

  • Show weather on the Calendar

  • Show temperature in: Celsius or Fahrenheit

Weather settings are saved per user profile. If there are multiple Exchange accounts in a user profile, the weather location is based on the location that is specified in the user’s primary Exchange account. All calendars in a user profile will display the same location for weather.

The following Weather settings can roam depending on the account type:

  • Weather On or Off

  • Celsius or Fahrenheit

  • Weather locations

  • Currently displayed weather location

If the user has the same Exchange account on multiple computers, the user sees the same weather location for all computers. If the user has multiple Exchange accounts, the user sees the weather location that is associated with the primary Exchange account. In this case, the settings associated with the primary Exchange account will roam. If the user does not have an Exchange account and has the same IMAP/POP account on multiple computers, the settings will not roam.

You, as an IT Administrator, can turn this off this feature or change the service the weather information is pulled from by using the Outlook Group Policy template (Outlk15.admx). You can find the settings under User Configuration\Administrative Templates\Microsoft Outlook 2013\Outlook Options\Preferences\Calendar Options. For information, see Weather bar in Plan feature customizations in Outlook 2013.

Exchange Server 2013

The following table describes the new and changed features that are available if you have Exchange Server 2013.

Available with Exchange Server 2013

Additions/changes Description

apps for Outlook

An app for Outlook is a cloud-enabled application that integrates rich, scenario-focused content and services together with Outlook 2013. You can obtain apps for Outlook from the Office Store. Exchange Administrators can make specific apps for Outlook available to their end-users if their Exchange accounts are on Exchange Server 2013.

Data Loss Prevention

Data loss prevention (DLP) is a new feature area in Exchange Server 2013. DLP capabilities help you protect sensitive data and inform users of internal compliance policies. DLP can also help keep your organization safe from users who mistakenly send sensitive information to unauthorized people. The new Exchange DLP features help you identify, monitor, and protect sensitive data by using deep content analysis.

Exchange Server 2013 offers built-in DLP policies that are based on regulatory standards such as personally identifiable information (PII) and payment card industry data security standards (PCI). DLP is extensible so that it can support other policies that are important to your business. Additionally, the new Policy Tips in Outlook inform users about policy violations before they send sensitive data.

For information about how to configure Data Loss Prevention and Policy Tips with Exchange Server 2013, see Data Loss Prevention and Policy Tips.

Site Mailboxes

Site mailboxes improve collaboration and user productivity by allowing access to both SharePoint 2013 documents and Exchange email that use the same client interface. A site mailbox consists of SharePoint 2013 site membership (owners and members), shared storage through an Exchange Server 2013 mailbox for email messages and a SharePoint 2013 site for documents, and a management interface that addresses provisioning and life-cycle needs.

Site mailboxes require Exchange Server 2013 and SharePoint Server 2013 integration and configuration. For more information, see Configure site mailboxes in SharePoint Server 2013.

What’s changed

For the list of what’s changed in Outlook 2013, see Changes in Office 2013.

Migration considerations

Outlook data files (.pst and .ost)

By default, when Outlook 2013 is installed, a new compressed version of the Outlook data file (.ost) is created. This new compressed version of the .ost is up to 40% smaller than the size of the .ost files that were created in earlier versions of Outlook. If you must keep Outlook 2013 from creating a new compressed Outlook data file (.ost), use the Outlook Group Policy template (Outlk15.admx) to enable the Do not create new OST file on upgrade policy. You can find this setting under User Configuration\Administrative Templates\Microsoft Outlook 2013\Account Settings\Exchange. For more information, see Plan a Cached Exchange Mode deployment in Outlook 2013.

Outlook profile file (.prf)

With the MSI version of Outlook 2013, you can continue to use the Outlook profile file (.prf) to provide options for specifying additional Outlook settings or MAPI services or deploying one or more personal Outlook data files (.pst). The Outlook 2013 .prf file format has changed but the Outlook 2010, Outlook 2007, and Office Outlook 2003 versions of the file will work with Outlook 2013. If you plan to update the .prf file for an Outlook 2013 deployment, we recommend that you re-create the .prf file by using the Office 2013 Office Customization Tool (OCT) for MSI installations, export the settings to a new .prf file, and use that file to specify the additional Outlook settings or MAPI services that you want.

Note that configuring new Outlook profiles by using .prf files may not be necessary because Outlook can automatically create a new Outlook profile by using the Account Auto Configuration process. For the most part, the only time that you would have to use a .prf file to create an Outlook profile is if you also have to deploy one or more .pst files together with the profile. Otherwise, you can use the OCT for MSI or Click-to-Run installations deploy the registry settings that are listed in Click-to-Run.

Outlook coexistence

You can install a Click-to-Run version of Outlook 2013 to run side-by-side with Outlook 2007 or Outlook 2010, but it is unsupported with earlier versions of Outlook such as Outlook 2003. Also, if you install a Click-to-Run version of Outlook 2013 side-by-side with Outlook 2007 or Outlook 2010, you cannot run them at the same time.

If you must install an older version of Office after you have installed the Click-to-Run version of Office 2013, you must uninstall Office 2013 first. Side-by-side Office versions are only supported when they are installed in ascending version order.

Microsoft does not support installation of the MSI version of Outlook 2013 side-by-side with an earlier version of Outlook.

Click-to-Run

The MSI and Click-to-Run versions of Office 2013 and Outlook 2013 have different configuration options and administration tools. For more information, see Office Customization Tool (OCT) reference for Office 2013 and Office Deployment Tool for Click-to-Run.

To configure Outlook profiles for Click-to-Run installations of Outlook 2013, you may have to deploy one or more of the registry settings that are listed in the following tables.

  • To have Outlook create a new Outlook profile that has the default settings and does not require user intervention, deploy the registry setting that is listed in the following table.

    Create new Outlook profile with default settings

    Root Data type Key Value name Value data

    HKEY_CURRENT_USER

    DWORD

    Software\Policies\Microsoft\Office\15.0\Outlook\Autodiscover

    ZeroConfigExchange

    1 = Create profile with default settings

  • If you have to configure Cached Exchange Mode setting for new profiles, you can also deploy the registry setting that is listed in the following table.

    Configure Cached Exchange Mode setting

    Root Data type Key Value name Value data

    HKEY_CURRENT_USER

    DWORD

    Software\Policies\Microsoft\Office\15.0\Outlook\Cached Mode

    Enable

    0 = Force Online Mode

    1 = Force Cached Exchange Mode

  • If you have to manage the location of the .ost file that is created for a new Cached Exchange Mode profile, you can deploy the registry setting that is listed in the following table.

    Specify location of .ost file

    Root Data type Key Value name Value data

    HKEY_CURRENT_USER

    Expandable String

    Software\Policies\Microsoft\Office\15.0\Outlook

    ForceOSTPath

    Type the full path of the location for the .ost file

If you want to configure the default settings but allow users to change them, you can set the same registry settings as listed above but make the changes under the key Software\Microsoft\Office\15.0\Outlook.

Change History

Date Description

November 12, 2013

Added a note that the Attachment Reminder feature is only available in the English version of Outlook 2013.

October 11, 2012

Initial publication

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