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Credit limits for customers [AX 2012]

Updated: August 16, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Setting a credit limit lets you specify the maximum amount of credit to extend to your customers. If a credit limit is specified, it is checked automatically when a user attempts to update a document. If the credit limit is exceeded, a message is displayed to the user. This topic provides an overview of how credit limits work in Microsoft Dynamics AX and answers the following questions:

  • What documents and processes can I check credit limits for?

  • Where do I configure the way that the customer’s remaining credit is calculated?

  • Where is information about a customer’s remaining credit used?

  • Where do I specify whether identification is required for credit to be extended to a customer, and also the credit limit amount that requires identification?

  • Where do I specify whether to display a warning or error if the credit limit is exceeded?

  • How do I specify the credit limit for a specific customer?

  • How do I check credit limits manually on sales orders?

Use the Accounts receivable parameters form to specify which documents to check credit limits for. You must be a member of the System administrator (-SYSADMIN-) security role to make changes in this form. You can check credit limits for the following documents and processes:

  • Invoices for sales orders, when you post the invoices

  • Packing slips for sales orders, when you update packing slips

  • Sales orders, when you add lines in the Sales order form

  • Sales orders, when they are created through a service

  • Free text invoices, when you post the invoices

Credit limits are automatically checked if either of the following options is set:

  • In the Accounts receivable parameters form, the Credit limit type field is set to anything other than None. Credit limits are checked for all customers.

  • In the Accounts receivable parameters form, the Credit limit type field is set to None but Mandatory credit limit is selected for a customer in the Customers form. Credit limits are checked only for specific customers.

To check credit limits for the following documents, you must specify additional settings.

Document

Additional setting

Free text invoice

In the Accounts receivable parameters form, in the Credit rating area, select Check credit limit on free text invoice.

Sales order (manually entered)

In the Accounts receivable parameters form, in the Credit rating area, select Check credit limit on sales order.

Sales order (electronically received)

In the Accounts receivable parameters form, in the AIF area, select Check credit limit for sales orders.

You can configure Microsoft Dynamics AX to calculate a customer’s remaining credit in any of the following ways:

  • Compare the credit limit against the customer balance.

  • Compare the credit limit against the customer balance and packing slip amounts.

  • Compare the credit limit against the customer balance and all open transaction activity. This includes packing slip amounts and sales order amounts.

Use the Accounts receivable parameters form to specify the information to compare to. You must be a member of the System administrator (-SYSADMIN-) security role to make changes in this form. In the Credit limit type field, select whether to perform credit limit checks and what transaction information to include when the credit limit is checked. Select from the following options:

  • None – Do not check credit limits. You can override this option for a specific customer by selecting the Mandatory credit limit check box in the Customers form. If you do this, the credit limit is checked against the customer balance.

  • Balance – The credit limit is checked against the customer balance.

  • Balance + packing slip or product receipt – The credit limit is checked against the customer balance and deliveries.

  • Balance+All – The credit limit is checked against the customer balance, deliveries, and open orders.

Information about a customer’s balance and remaining credit amount is calculated and stored when you create an aging snapshot, and is displayed in the Collections form. The amounts that are displayed in the Collections form might not include all transaction activity until a new aging snapshot is created. For more information, see Collections and credit in Accounts receivable.

Depending on the documents that are selected, information about a customer’s balance and remaining credit amount is calculated when sales orders, packing slips, and customer invoices are updated. If the amount of the document that you are working with would cause the credit limit to be exceeded, a message is displayed.

Use the Accounts receivable parameters form to specify whether to require identification and the credit limit amount limit that requires identification. You must be a member of the System administrator (-SYSADMIN-) security role to make changes in this form.

Field

Description

Require identification with credit

Select the type of identification that must be entered for customers to whom your legal entity extends credit. The option that you select in this field determines when and what type of information is required in the Government identification fields in the Customers form:

  • No – No government-issued identification is required, regardless of the customer's credit limit.

  • Yes – A government-issued license number or other government-issued identification is required if the customer's credit limit is higher than or equal to zero.

  • Minimum limit – A government-issued license number or other government-issued identification is required if the customer's credit limit is higher than or equal to the limit that you enter in the Limit field in this form.

Limit

Enter the credit limit at which a government-issued license number or other identification is required for customers.

For example, type 2000 to require that an identification number, such as a driver's license number, must be entered for customers who have a credit limit of 2,000 or higher.

This field is available if you selected Minimum limit in the Require identification with credit field.

Use the Accounts receivable parameters form to specify whether to display a warning or error if the credit limit is exceeded. This warning or error is displayed when a user is entering or posting information, or it is included in a log if the documents are being processed by an electronic service. You must be a member of the System administrator (-SYSADMIN-) security role to make changes in this form.

Field

Description

Message when exceeding credit limit (in the Credit rating area)

Select how messages about credit limits being exceeded are displayed to users. Select from the following options:

  • Error – An error message is displayed. This usually stops the current operation and the conflict must be resolved before the process can continue.

  • Warning – A warning message is displayed, but the process can continue.

Message when exceeding credit limit (in the AIF area)

Select how messages about credit limits being exceeded are delivered in a log. Select from the following options:

  • Error – An error message is displayed in the Exceptions form, and the document will not be processed until the error is resolved.

  • Warning – A warning message is displayed in the Exceptions form, but the process can continue.

Use the Customers form to specify the credit limit amount for a specific customer. You must be a member of a security role that has the Maintain customer master (CustCustomersMaintain) duty assigned to it to make changes in this form.

  1. Click Accounts receivable > Common > Customers > All customers. Double-click a customer account.

  2. In the Customers form, on the Action Pane, click Edit.

  3. Enter a currency amount in the Credit limit field. This value must be higher than zero (0), and will be used as the credit limit amount.

  4. If it is required, enter a license number or other government-issued identification in the Government identification field.

NoteNote

In the Accounts receivable parameters form, a credit limit type is typically selected. However, if the credit limit type is set to None, you must also select the Mandatory credit limit check box in the Customers form in order to check the customer’s credit limit against the customer’s balance. For more information about credit limit types, see “What documents and processes can I check credit limits for?” in this topic.

Sometimes, you might have to manually check a customer’s credit limit. For example, you might manually check a customer’s credit limit before you start entering a sales order. You can use the Sales order form to manually check credit limits. You must be a member of a security role that has the Maintain sales order (SalesOrderMaintain) duty assigned to it to make changes in this form.

  1. Click Sales and marketing > Common > Sales orders > All sales orders. Double-click a sales order.

  2. In the Sales order form, on the Action Pane, on the Manage tab, click Check credit limit.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).
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