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Assess how Outlook 2010 works with different versions of Exchange Server

Updated: March 5, 2013

Microsoft Outlook 2010 works well with different email servers, but you can take advantage of an even richer feature set by using Outlook together with Microsoft Exchange Online or the latest version of Microsoft Exchange Server. Features of Outlook 2010 that work better with Exchange Online, Exchange Server 2010, and Exchange Server 2013 include the calendar, Room Finder, retention and compliance functionality, Conversation view, and conversation actions such as Ignore.

note Note:

Outlook 2010 can’t connect to a computer that is running Microsoft Exchange 2000 Server or earlier version of Exchange.

Features that are supported by different versions of Exchange Server

The following table shows how Outlook 2010 features are supported by each version of Exchange Server.

Outlook 2010 feature Exchange 2013 / Exchange Online Exchange 2010 Microsoft Exchange 2007 SP2/SP3 Microsoft Exchange Server 2003 SP2

Windows Rights Management Services (RMS) support for email.

X

X

X

X

Local copy of a user’s mailbox to enable users to work offline (Cached Exchange mode).

X

X

X

X

Search Folders display the results of previously defined search queries of your Outlook folders.

X

X

X

X

Outlook Anywhere (RPC over HTTP) connections are automatically configured.

X

X

X

Exchange Server settings are automatically detected over the Internet (Autodiscover).

X

X

X

Exchange servers are automatically found in multi-forest environments.

X

X

X

Out of Office improvements: separate internal/external Out of Office messages, external replies can be limited to Contacts folder entries, HTML formatting for reply messages, scheduling Out of Office replies during a specified time period only.

X

X

X

Voice mail messages can be delivered in email messages.

X

X

X

Managed Folders can help organizations to reduce the legal risks that are associated with email and other communications.

X

X

X

Scheduling Assistant helps users decide the most convenient times for meetings and it includes easy checking for conference room availability.

X

X

X

Free/Busy information is always up-to-date for users who have the Availability service.

X

X

X

Tentative calendar booking is managed on the Exchange Server. Users do not have to run Outlook for other users to see their Free/Busy status for new meeting invites.

X

X

X

Larger mailboxes are supported. Maximum data file size increased 2.5 times from Outlook 2007.

X

X

X

Sender ID Anti-Spam can reduce the number of unsolicited email messages that enter the organization.

X

X

X

Photos can be displayed for your colleagues in the global address list (GAL).

X

X

X

When scheduling a meeting, Room Finder displays suggested times for the best time for your meeting (when most attendees are available).

X

X

X

MailTips can help users make the correct choices when they send sensitive communications.

X

X

Calendar details can be shared with external business partners by using federation.

X

X

Microsoft speech technology converts voice mail messages into text that users receive in an email message or text message.

X

X

RMS protected voice mail enables encrypted voice mail messages to be sent to a user’s mailbox.

X

X

Online Personal Archive eliminates the need for Personal Folder files (.pst).

X

X

Message tracking lets you confirm that an email message was delivered.

X

X

note Note:
  • Data Loss Protection, apps for Office, and site mailboxes are new features that are available only with Outlook 2013 connected to a computer that runs Exchange Online or Exchange Server 2013. For more information about these new features, see What's new in Outlook 2013.

  • See License requirements for Personal Archive and retention policies.

  • For Exchange Server 2003, the server can be found automatically if the client computer is joined to a domain and the Exchange Server topology is installed within the same Active Directory organization as the user object.

  • If you have an on-premises Exchange Server and plan to add Exchange Online to co-exist in your environment, there are two things to consider:

    • There is no cross-premises manager delegation. If the manager’s account is on Exchange Online, the delegate’s account must be on Exchange Online too.

    • An account that is on-premises can’t have “Send As” permissions for an account that is on Exchange Online.

  • Also be aware that the user authentication method is different between an on-premises Exchange Server and Exchange Online. An Exchange Online user enters their email address (as the user name) and password. However, the user can decide to save the password so that the user only has to enter it one time.

Additional Resources

See the following list for more information about how Outlook and Exchange versions work together:

Change History

Date Description

March 05, 2013

Added information about Exchange 2013 and Outlook 2013.

May 16, 2012

Initial publication

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