Register absences

Article
11/29/2021

Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can record your work absences in multiple ways. You can register past absences and you can request future absences. For both future and past absences, you can create open-ended absence transactions for employees whose working time is measured in hours. An open-ended absence transaction does not have an ending date. If you are an absence administrator, you also can register absences for the workers whom you are the absence administrator.

Absence registrations are grouped into absence journals that are defined by an absence period. Each worker’s absence period is determined by the absence setup that is assigned to their record in the Worker form. For more information about how to set up absences, see Key task: Set up absence information.

Register a past absence

You must have an absence journal already created for the current absence period before you can register a past absence. For more information, see Create absence journals.

Click Home > Common > Absences > Register absences.
Click New.
Select the date of the absence.

Tip

To save time when you enter consecutive absences, use the Create series form. For more information, see the Enter a series of consecutive absences procedure later in this topic.
Select an absence code to apply to the absence. The absence code indicates the type of absence it is. For example, if you were absent for a dentist appointment, you might select an absence code titled Dentist.
Enter a description of the absence.
If the absence is an open-ended absence, click Open.
On the General FastTab, enter the number of hours that you were absent. If the Hours field is not displayed, go to the next step.
Repeat steps 2 through 7 for each additional absence.
On the Notes FastTab, you can enter additional information about the absence journal that the absence is included in.

After you have entered all your absence registrations for a specific absence period, you must transfer the current absence journal for approval. For more information, see Transfer absence journals for approval.

Request a future absence

You must have an absence journal created for the current absence period before you can request a future absence. For more information, see Create absence journals.

Click Home > Common > Absences > Request future absences.
Click New.
Enter a date for the future absence.

Tip

To save time when you enter consecutive absences, use the Create series form. For more information, see the Enter a series of consecutive absences procedure later in this topic.
Select an absence code to apply to the absence. The absence code indicates the type of absence it is. For example, if you were absent for a dentist appointment, you might select an absence code titled Dentist.
Enter a description for the absence.
Enter the number of hours that you were absent. If the Hours field is not displayed, go to the next step.
Repeat steps 2 through 7 for each additional future absence.

After you have entered all your future absence requests, you must transfer the requests for approval. If your future absence requests are approved, they will automatically be registered in the absence journal.