Post invoices in an invoice journal

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use this procedure to post invoices that are entered in an invoice journal.

(ESP) You must specify a delivery date to calculate the due date for the journal voucher.

1. Click Accounts payable > Journals > Invoices > Invoice journal.

2. Create a journal. For more information, see the first steps in Create and validate journals and journal lines.

3. Click Lines and enter information about the first vendor invoice.

4. By default, the Date field contains the system date. If required, you can enter another date, and this date appears on the posted invoice.

5. Enter the information that is required for posting:

   • Account – The vendor account number.

   • Invoice – The vendor's invoice number.

   • Credit or Debit – The invoice amount. The Credit field is used for vendor purchases and the Debit field is used for credit notes.

   • Offset account – The offset account must have the same currency as the Currency field.

6. Enter information in other fields, such as Description, as required.

7. (USA) Click the Invoice tab. In the 1099 box field, select the 1099 box code for the original issue discount (OID).

8. (USA) In the 1099 amount field, enter the amount to be reported in the 1099 form.

9. (ESP) On the General tab, in the Delivery date field, select the date on which the items or services are delivered. On the Overview tab, the Due date field is updated with the due date that is calculated for the voucher.

10. Click Validate > Validate voucher only to run a check that the voucher is ready for posting.

    Note

    If budget control is turned on and the appropriate source documents and journals are enabled for budget control, the Journal voucher form can display a budget check icon. A red X indicates that the budget check failed, a yellow triangle indicates that the budget check passed with warnings, and a green check mark indicates that the budget check passed. Budget check results can be affected by project budget control settings, over budget permissions, and other budget control parameters and settings. For more information, see About budget control.

11. Click New to create another line and enter information about the next invoice.

12. Repeat steps 4 through 10 until you have entered information about all the invoices.

    Note

    Instead of validating each line, you can periodically click Validate > Validate to run a check on all the lines.

13. Click Post > Post.

    The posted lines can then be settled. For example, you might settle the lines in a payment journal. (Click Accounts payable > Journals > Payments > Payment journal.)

    Note

    If a message is displayed that mentions posting restrictions, you might be set up to post only journals that you created. For more information, see Posting restrictions (form).

See also

(USA) Post a vendor payment journal and generate a 1099 OID report