Terms of payment (form)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Setup > Payment > Terms of payment.

–or–

Click Accounts payable > Setup > Payment > Terms of payment.

Use this form to define the terms of payment that you assign to sales orders, purchase orders, customers, and vendors in either Accounts receivable or Accounts payable.

Calculation of the due date

The due date is calculated based on the invoice date and the terms of payment that are specified for a purchase order or sales order.

If you have not specified terms of payment for an order, the due date is calculated based on the invoice date and the terms of payment that are assigned to the vendor or customer.

Tasks that use this form

Create a customer group

Set up a sales tax settlement period

The following tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Setup

Specify the setup of the selected terms of payment.

Other

Specify whether to require a certified check when a customer pays for a sales order at the time of delivery. You can also specify whether to use credit check procedures or a credit card authorization service, such as Payment Services for Microsoft Dynamics ERP, for a credit card.

Note

This tab is relevant only if you are working with terms of payment for Accounts receivable. The selections that you make on this tab apply only to credit card transactions for sales order invoices, not free text invoices.

Hold

Specify rules for when payments can be put on hold or delayed. You can select the role of a user and then specify the minimum number of days that can be added to the payment due date when that user releases a hold. You can also specify the number of times that a user in that role can place a payment on hold.

For more information, see (FRA) Place or release vendor invoice payment holds (Public sector).

Note

This control is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Button

Button

Description

Translations

Translate the description into other languages.

Fields

Field

Description

Terms of payment

Enter a code or a short name for the terms of payment.

Example

Terms of payment identifier

Description

COD

Cash on delivery

Net20

Net and 20 days

Description

Enter a descriptive name for the current terms of payment.

Example

Terms of payment identifier

Description

COD

Cash on delivery

Net20

Net and 20 days

Payment method

Select the method to use to calculate the due date.

Cash payment

If you selected COD as the payment method, select this check box to indicate that the payments should be made in cash and not by check.

Months

Enter the number of months to add to the payment method to calculate the due date.

Days

Enter the number of days to add to the payment method to calculate the due date.

Payment schedule

Select a payment schedule to define how an invoiced amount is split into installments that must be paid in specific intervals.

Note

If you select a payment schedule, the rules that are set up for the terms of payment are used to calculate the due date of the first installment. The rules that are set up for the payment schedule are used to calculate the due date of the subsequent installments.

Payment day

Select a payment day to use to calculate the due date. The due date is always rounded up to the nearest specified date. The payment day can be specified for a specific day in the week, or for a specific day in the month.

Default terms of payment

Select this check box to use this terms of payment code for documents that do not have defined terms of payment.

Note

This control is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Cash

Select a ledger account for the settlement of invoices that are paid with cash.

Post offsetting entries for accounts receivables

Select this check box to allow for offsetting Accounts receivable entries to be posted when the selected payment terms are used.

Note

(ITA) This control is available only to legal entities whose primary address is in Italy.

Certified company check

Select this check box to require a certified check for the COD payment terms.

Note

This field is relevant only if you are working with terms of payment for Accounts receivable.

Payment type

Select the payment type, which is blank for most terms of payment. Select Credit card to authorize credit cards using Payment Services for Microsoft Dynamics ERP.

Note

This field is relevant only if you are working with terms of payment for Accounts receivable. This option applies only to credit card transactions for sales order invoices, not free text invoices.

Credit check

Select Normal to use your legal entity’s standard credit check process.

Select Bypass credit check to use the payment terms without validating the customer's credit. For example, if a customer has exceeded their credit limit and you require the customer to pay by cash or credit card, you can use terms of payment that let you bypass the credit check. This option applies only to credit card transactions for sales order invoices, not free text invoices.

Note

This field is relevant only if you are working with terms of payment for Accounts receivable.

User role

Select a user role, such as an accountant, accounting manager, or a controller, who can hold a payment under the specified terms of payment.

Note

This control is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Minimum days

Enter the minimum number of days added to the payment due date when a user in this role releases a hold.

Note

This control is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Maximum holds

Enter the maximum number of times that a payment can be put on hold by users in this role.

Note

This control is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).