Applicant (form)

Article
10/09/2018

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Human resources > Common > Recruitment > Applicants. On the Action Pane, click Applicant to create a new applicant record, or select an applicant, and on the Action Pane, click Edit.

Use this form to enter information about people who seek employment in your company or organization, or people whom you have contacted to fill a position.

Applicant actions

Action button	Description
Image	Open the Image form, where you can add an image file to the applicant record.
Applicant	Create a new applicant record.
Application	Open the Application form, where you can enter information for the applicant’s application for employment.
Applications	Open the Applications list page, where you can view a list of applications that the applicant has on record with the company.
Identification	Open the Identification, where you can enter identification information for the applicant. Note This control is not available if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.
Interviews	Open the Applicant interviews form, where you can maintain an interview schedule for the applicant.
Accommodations	Open the Accommodations form, where you can enter an accommodation request for the applicant.
References	Open the Applicant references form, where you can maintain a list of references for the applicant.
Professional experience	Open the Professional experience form, where you can maintain information about the professional experience that the applicant has.
Education	Open the Education form, where you can maintain education information for the applicant.
Tests	Open the Tests form, where you can maintain information about tests that the applicant has taken or might need to take. Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.
Skills	Open the Skills form, where you can maintain information about the applicant’s skills.
Certificates	Open the Certificates form, where you can maintain a list of the certificates that the applicant has earned.
Courses	Open the Courses form, where you can maintain a list of the courses that the applicant has registered for.
Project experience	Open the Project experience form, where you can enter information about projects that the applicant is currently or has been involved in.
Positions of trust	Open the Position of trust form, where you can enter information about past positions or roles that the applicant has held outside of the responsibilities of their primary position.
Attachments	View documents that are already attached to a selected record, or attach documents to the selected record.

General

Some of the following controls are displayed only when you click Show more fields.

Button	Description
Change name	Open the Change name form, where you can modify the name of the applicant. Note This control is not available if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

Field	Description
Applicant	Enter a unique identifier for the applicant. If a number sequence code is specified for the applicant reference in the Human resources shared parameters form in the Number sequence area, you cannot modify the information in this field.
Applicant type	Indicates if the applicant is an external applicant or if the applicant is already an employee or contractor in the companies that you have access to.
Personal title	Select a personal title for the applicant. The information in this field is maintained in the following form: Name title or suffix (form).
First name	Enter the first name of the applicant or look up a person in the address book. If you select a person from the address book to be the applicant, additional fields in this form will be updated with information from the address book.
Middle name	Enter the middle name of the applicant or look up a person in the address book. If you select a person from the address book to be the applicant, additional fields in this form will be updated with information from the address book.
Last name	Enter the last name of the applicant or look up a person in the address book. If you select a person from the address book to be the applicant, additional fields in this form will be updated with information from the address book.
Personal suffix	Select a suffix for the name of the applicant. The information in this field is maintained in the following form: Name title or suffix (form).
Search name	Enter a search name for the applicant. Use this name when you search for the applicant using a list page.
Initials	Enter the initials of the applicant’s name.
Known as	If the applicant is known by another name, enter that name in this field. For example, if the applicant’s legal first name is Elizabeth but she prefers to be called Beth, enter Beth in this field.
Professional title	Enter a professional title for the applicant.
Professional suffix	Enter a professional suffix for the applicant.
Phonetic first	Enter the phonetic pronunciation of the applicant’s first name. For example, if the applicant’s first name is Christine, you could enter Krissteen.
Phonetic middle	Enter the phonetic pronunciation of the applicant’s middle name. For example, if the applicant’s middle name is Philip, you could enter Fillip.
Phonetic last	Enter the phonetic pronunciation of the applicant’s last name. For example, if the applicant’s last name is McCormic, you could enter MickKormick.
Display as	Select a format to use when the applicant’s name is displayed in Microsoft Dynamics AX.
Current job title	Enter a job title for the applicant. This could be a job title that the applicant currently has or that the applicant had in their last job.
Highest degree	Select the highest level of education that the applicant has earned. The information in this field is maintained in the following form: Degrees (form).
Number of applications	The number of applications that the applicant has submitted to the companies, legal entities, or organizations that you have access to.
Total applications	The number of applications that the applicant has submitted to any of your companies, legal entities, or organizations.
Future consideration	Indicate if the applicant should be considered for a future job opening.
Previous employee	Indicate if the applicant was a previous worker within any of your companies, legal entities, or organizations.
Include in skill mapping	Select this check box to include the applicant in skill mapping results.
Reason code	Select a reason code that indicates why the applicant is or is not included in skill mapping results.
Address books	Select each address book that the applicant should be included in.

Addresses

Button	Description
Map	Open an online map for the selected address.
More options	Select the action to perform for an address record. In Microsoft Dynamics AX 2012 R2, select from the following options: Remove – Mark the selected address record as inactive. You can delete all inactivated addresses by running a batch job in the Delete inactivated addresses form. Set defaults – Select the default address. Advanced – Open the Manage addresses form. In Microsoft Dynamics AX 2012, select from the following options: Remove – Delete the selected address record from the list. Deactivate – Set the status of the selected address record to inactive. The address record is not deleted. Advanced – Open the Manage addresses form.

Map

Open an online map for the selected address.

More options

Select the action to perform for an address record.

In Microsoft Dynamics AX 2012 R2, select from the following options:

Remove – Mark the selected address record as inactive.

You can delete all inactivated addresses by running a batch job in the Delete inactivated addresses form.
Set defaults – Select the default address.
Advanced – Open the Manage addresses form.

In Microsoft Dynamics AX 2012, select from the following options:

Remove – Delete the selected address record from the list.
Deactivate – Set the status of the selected address record to inactive. The address record is not deleted.
Advanced – Open the Manage addresses form.

Field	Description
Address	View the formatted information for the selected address. This is the address that will appear on a printed document. The original address record may contain information that is not included in this view, depending on the specific country/region format.
Purpose	View the purpose of the selected address. For example, the address may be used for deliveries only, or for deliveries and services.
Primary	View whether the address is primary. A primary address is the principal postal address for the selected party. A primary address can also be the default address for the party.

Contact information

Button	Description
More options	Select the action to perform for a contact information record. In Microsoft Dynamics AX 2012 R2, select from the following options: Remove – Delete the selected contact information record. Set defaults – Select the default contact information record. Advanced – Open the Edit contact information form. In Microsoft Dynamics AX 2012, select from the following options: Remove – Delete the selected address record from the list. Deactivate – Set the status of the selected address record to inactive. The address record is not deleted. Advanced – Open the Edit contact information form.

More options

Select the action to perform for a contact information record.

In Microsoft Dynamics AX 2012 R2, select from the following options:

Remove – Delete the selected contact information record.
Set defaults – Select the default contact information record.
Advanced – Open the Edit contact information form.

In Microsoft Dynamics AX 2012, select from the following options:

Remove – Delete the selected address record from the list.
Deactivate – Set the status of the selected address record to inactive. The address record is not deleted.
Advanced – Open the Edit contact information form.

Field	Description
Contact number/address	The phone number, web address, or email address for the selected contact.
Primary	If this check box is selected, the contact information is primary. Primary contact information is the principal form of communication for the selected party. To select or clear this check box, click More options and then select Advanced.
More options	Select the action to perform for a contact information record. In Microsoft Dynamics AX 2012 R2, select from the following options: Remove – Delete the selected contact information record. Set defaults – Select the default contact information record. Advanced – Open the Manage addresses form. In Microsoft Dynamics AX 2012, select from the following options: Remove – Delete the selected address record from the list. Deactivate – Set the status of the selected address record to inactive. The address record is not deleted. Advanced – Open the Filter form.

Contact number/address

The phone number, web address, or email address for the selected contact.

Primary

If this check box is selected, the contact information is primary. Primary contact information is the principal form of communication for the selected party. To select or clear this check box, click More options and then select Advanced.

More options

Select the action to perform for a contact information record.

In Microsoft Dynamics AX 2012 R2, select from the following options:

Remove – Delete the selected contact information record.
Set defaults – Select the default contact information record.
Advanced – Open the Manage addresses form.

In Microsoft Dynamics AX 2012, select from the following options:

Remove – Delete the selected address record from the list.
Deactivate – Set the status of the selected address record to inactive. The address record is not deleted.
Advanced – Open the Filter form.

Personal information

Field	Description
Birth date	Enter a date of birth for the applicant.
Ethnic origin	Select the ethnic origin of the applicant. The information in this field is maintained in the following form: Ethnic origin (form).
Gender	Select the gender of the applicant.
Applicant's marital status	Select the marital status of the applicant.
Citizenship country/region	Select the country or region the applicant has citizenship in. The information in this field is maintained in the following form: Address setup (form).
Native language	Select the language that the applicant is most comfortable speaking. The information in this field is maintained in the following form: Language codes (form).
Veteran status	Select the veteran status of the applicant. The information in this field is maintained in the following form: Veteran status (form).
Screenings	Open the Screenings form, where you can maintain information about screenings that the applicant has taken or might have to complete. Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

Applicant (form)

Applicant actions

General

Addresses

Contact information

Personal information

See also

Additional resources