Provision Recipients for Offline Address Book Downloads

Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

If you use multiple offline address books (OABs) in your organization, there are several ways to specify which recipients download which OABs:

• Per mailbox database   You can use the EMC or the Shell to provision recipients for OAB downloads by linking a mailbox database to a public folder database (for Microsoft Outlook 2003 clients), to a default OAB (for Office Outlook 2007 and Outlook 2010 clients), or both.

• Per recipient   You can use the Set-Mailbox cmdlet in the Shell to specify which OAB is downloaded by linking the OAB directly to a recipient's mailbox. You can't specify the public folder database at the per-recipient level.

• Per multiple recipients  You can use a pipelined command in the Shell to specify the OAB that multiple recipients download, based on common attributes.

• Per address book policy   You can assign an address book policy (ABP) to a mailbox user’s account to specify which OAB is downloaded to a recipient’s mailbox. If you assign an ABP to a user account that already has an OAB assigned, the OAB that is explicitly assigned to the mailbox will take precedence. For more information, see Assign an Address Book Policy to a Mail User.

Looking for other management tasks related to OABs? Check out Managing Offline Address Books.

Provision recipients for OAB downloads by linking their mailbox database to a public folder database or to a default OAB

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Mailbox databases" entry in the Mailbox Permissions topic.

Use the EMC

1. In the console tree, navigate to Organization Configuration > Mailbox.

2. In the result pane, click the Database Management tab, and then select the mailbox database you want.

3. In the action pane, click Properties.

4. In <Mailbox Database Name> Properties, on the Client Settings tab, use the following boxes to select the default public folder database, the default OAB, or both:

   • Default public folder database   This box displays the location of the default public folder database. The public folder database stores public folder data, OAB information, and free/busy information for Outlook 2003 and earlier clients. To change the location of the default public folder database, click Browse.

   • Offline address book   This box displays the location of the OAB that this database uses as the default OAB for Outlook 2007 and Outlook 2010 clients. To change the OAB, click Browse.

5. Click Apply to save your changes without closing, or click OK to save your changes and close <Mailbox Database Name> Properties.

Use the Shell

To specify the public folder database and OAB, use the following syntax.

Set-MailboxDatabase -Identity <DatabaseIdParameter> -OfflineAddressBook <OfflineAddressBookIdParameter> -PublicFolderDatabase <DatabaseIdParameter>

This example sets up the Web-based distribution of My OAB for the default mailbox database.

Set-MailboxDatabase -Identity "Mailbox Database" -OfflineAddressBook "My OAB"

For detailed syntax and parameter information, see Set-MailboxDatabase.

Use the Shell to specify which OAB will be downloaded by linking the OAB directly to a recipient's mailbox

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Recipient Provisioning Permissions" section in the Mailbox Permissions topic.

To specify which OAB is downloaded by linking the OAB directly to a recipient's mailbox, use the following syntax.

Set-Mailbox -Identity <MailboxIDParameter> -OfflineAddressBook <OfflineAddressBookIdParameter>

This example specifies that the user Kim will download the OAB My OAB.

Set-Mailbox -Identity Kim -OfflineAddressBook "My OAB"

For detailed syntax and parameter information, see Set-Mailbox.

Use the Shell to specify the OAB that multiple recipients will download

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Recipient Provisioning Permissions" section in the Mailbox Permissions topic.

To specify the OAB that multiple recipients download, use the following syntax.

Get-User -Filter <String> | Set-Mailbox -OfflineAddressBook <OfflineAddressBookIdParameter>

This example specifies that all user mailboxes in the United States for the Contoso company download the OAB Contoso United States.

Get-User -ResultSize Unlimited -Filter { Company -eq "Contoso" -and RecipientType -eq "UserMailbox" } | Where { $_.CountryOrRegion -eq "United States"} | Set-Mailbox -OfflineAddressBook "Contoso United States"

For detailed syntax and parameter information, see Get-User and Set-Mailbox.

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