Define Budgeting parameters and number sequences

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can use the Budget parameters form to enable budget transfers, and to specify options for revenue budgets and subledger budget transfers. You can also select the budget journal for budget appropriations and set up number sequences for Budgeting.

Note

This topic has been updated to include information about features that were added or changed in the following hotfix for Microsoft Dynamics AX 2012 R3 Cumulative Update 8: KB3047235

In Microsoft Dynamics AX 2012 R3 and earlier

Use the following steps to define budgeting parameters and number sequences in AX 2012 R3 and earlier versions.

  1. Click Budgeting > Setup > Budgeting parameters.

  2. Select a period allocation key for cash flow forecasts. The allocation key determines how the amount for a budget account entry is allocated in a cash flow forecast. For more information, see Period allocation categories (form).

  3. Select the Use rules for budget transfers check box to enable budget transfers.

  4. Select revenue budget options. You can allow or prevent updates if a budget register entry causes a revenue budget to go below 0 (zero). Alternatively, you can display warnings in this situation. You can also select a different time period for budget balances to aggregate for warnings or to prevent updates.

  5. Select whether to process budget register entries when they are transferred from project, fixed assets, demand forecast, or supply forecast budgets to general ledger budgets.

  6. If Enable budget appropriation is selected in the General ledger parameters form, select a budget journal to use for budget appropriations. This budget journal must have a journal type of Budget in the Journal names form. For more information, see Journal names (form) (Project).

    Note

    Before you can select Enable budget appropriation, you must select Use posting definitions in the General ledger parameters form. You must also create posting definitions and transaction posting definitions. Then, when you enter a budget register entry for an account or financial dimension combination that is used in the match criteria of the posting definition, a voucher is created in the general ledger for the generated entry from the posting definition. The generated entry uses the journal number from the selected budget journal.

  7. Click Number sequences, and then select number sequence codes:

    • Select a code for the Budget register entries reference.

    • Select a code for the Commitments reference.

      Note

      This control is available only if the following conditions are met:

      • The Public Sector configuration key is selected.

      • The French regulatory configuration subkey is selected.

      • In cumulative update 7 for Microsoft Dynamics AX 2012, the Use French public sector accounting rules check box is selected in the Budget parameters form.

      • In versions of Microsoft Dynamics AX 2012 earlier than CU7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

    • Select a code for the Budget plans reference.

      Note

      This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

You can also create new number sequences by using the Number sequences form. For more information about number sequences, see Number sequences (form).

In Microsoft Dynamics AX 2012 R3 Cumulative Update 8 with hotfix KB3047235

If you are in the public sector and are using general budget reservations, see also Set up general budget reservation rules and reservation types (Public sector).

Note

General budget reservations are available only if the Public Sector configuration key is selected and if Microsoft Dynamics AX 2012 R3 Cumulative Update 8 is installed with the following hotfix: KB3047235

Use the following steps to define budgeting parameters and number sequences.

  1. Click Budgeting > Setup > Budgeting parameters.

  2. Select a period allocation key for cash flow forecasts. The allocation key determines how the amount for a budget account entry is allocated in a cash flow forecast. For more information, see Period allocation categories (form).

  3. Select the Use rules for budget transfers check box to enable budget transfers.

  4. Select revenue budget options. You can allow or prevent updates if a budget register entry causes a revenue budget to go below 0 (zero). Alternatively, you can display warnings in this situation. You can also select a different time period for budget balances to aggregate for warnings or to prevent updates.

  5. Select whether to process budget register entries when they are transferred to general ledger budgets from project, fixed assets, demand forecast, or supply forecast budgets.

  6. If Enable budget appropriation is selected in the General ledger parameters form, select a budget journal to use for budget appropriations. This budget journal must have a journal type of Budget in the Journal names form. For more information, see Journal names (form) (Project).

    Note

    Before you can select Enable budget appropriation, you must select Use posting definitions in the General ledger parameters form. You must also create posting definitions and transaction posting definitions. Then, when you enter a budget register entry for an account or financial dimension combination that is used in the match criteria of the posting definition, a voucher is created in the general ledger for the generated entry from the posting definition. The generated entry uses the journal number from the selected budget journal.

  7. Under Regulatory, in the Regulatory document type for your region list, select the correct document type for your region.

    Note

    This control is available only if the Public Sector configuration key is selected.

  8. Click Number sequences, and then select number sequence codes:

    • Select a code for the Budget register entries reference.

    • Select a code for the General budget reservations reference.

      Note

      This control is available only if the Public Sector configuration key is selected.

    • Select a code for the Commitments reference.

      Note

      This control is available only if the following conditions are true:

      • The Public Sector configuration key is selected.

      • The French regulatory configuration subkey is selected.

      • The Commitments (France) regulatory document type is selected in the Budget parameters form.

    • Select a code for the Budget plans reference.

    You can also create new number sequences by using the Number sequences form. For more information about number sequences, see Number sequences (form).