Cash advance (form)

Article
10/09/2018

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Travel and expense > Common > Cash advances > All cash advances. Double-click the cash advance record that you want to view.

Use this form to view or edit cash advance transactions.

Navigating the form

The following tables provide descriptions for the controls in this form.

Filters

Filter	Description
Worker	View all cash advance transactions for a selected worker.
Currency	View all cash advance transactions for the selected currency.
Cash advance status	View all cash advance transactions with the selected status.

Tabs

Tab	Description
Overview	View all cash advance transactions.
General	View additional details about a selected cash advance transaction.
Ledger	View ledger information about the selected cash advance transaction.

Buttons

Button	Description
Reset	Reset the status of the cash advance from Ordered or Ready to pay to Confirmed.
Ordered	Set the status of the cash advance line to Ordered.
Ready to pay	Set the status of the cash advance line to Ready to pay.
Pay and transfer	Pay the cash advance request and transfer the transaction to the general ledger.

Fields

Field	Description
Request number	View the request number of the cash advance.
Worker	View the name of the worker who is making the cash advance request.
Requested date	View the date that the cash advance request was created.
Requested amount	View the amount requested for the cash advance.
Paid amount	View the amount paid for the cash advance.
Currency	View the currency type being requested for the cash advance.
Exchange rate	View the exchange rate between the requested currency and the company currency.
Cash advance status	View the status of the cash advance request.
Balance	View the amount remaining on the worker’s record. This amount is reduced after the worker submits an expense report with out-of-pocket expenses that are in the same currency as the cash advance.
Transaction date	View the date that the cash advance request was created.
Expense purpose	View the reason for the cash advance request.
Location	View the location where the worker will be when using the cash advance.
Requested amount (company currency)	View the amount of the cash advance request in the company currency.
Paid amount (company currency)	View the paid amount of the cash advance request in the company currency.
Paying worker	View the name of the worker that posted the cash advance.
Paid date	View the date that the worker was paid the cash advance.
Account type	View the account type from which the cash advance was taken.
Sales tax group	View the sales tax group for the cash advance request.
Item sales tax group	View the item sales tax group for the cash advance request.

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).