Generate and print vendor checks

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

This topic explains how to generate and print checks, and if your bank requires it, how to generate positive pay files and recall positive pay files.

Note

This topic includes information about features that were added or changed for cumulative update 6 or later for Microsoft Dynamics AX 2012 R2. This information also applies to AX 2012 R3.

Generate and print checks

Use this procedure to generate and print checks for vendors. This procedure assumes that you have already selected invoices to pay and settled them. For more information, see Key tasks: Vendor payments and settlements.

Checks are printed by using the remit-to address that is specified for each vendor. If a remit-to address is not specified, the vendor’s primary address is used.

To generate and print checks, follow these steps:

  1. Click Accounts payable > Journals > Payments > Payment journal.

  2. Select a journal, and then click Lines.

  3. Click Functions > Generate payments.

  4. In the Generate payments form, select Export format, and then select the Check export file format from the list.

    Note

    Alternatively, select Payment method. In the Method of payment field, select a method of payment that uses the Check export file format.

  5. Click Select, select the vendors to print checks for, and then click OK.

  6. Click Dialog.

  7. In the Payment by check form, enter the starting check number and the number of checks to print, and then select whether to print a payment advice report.

  8. Click Document, specify printer information for the checks, and then click OK.

  9. If you are printing a payment advice report, click Payment advice, specify printer information for the report, and then click OK.

  10. In the Payment by check form, click OK.

  11. In the Generate payments form, click OK to create the checks.

Generate a positive pay file for a bank account

If your bank requires it, you can generate an electronic list of checks that is provided to the bank. Use this procedure to generate a positive pay file for a single bank account. To generate a positive pay file for multiple bank accounts or multiple legal entities, see Create a positive pay file for multiple legal entities and bank accounts.

This procedure applies only if cumulative update 6 for Microsoft Dynamics AX 2012 R2 is installed.

To generate a positive pay file for a bank account, follow these steps:

  1. Click Cash and bank management > Common > Bank accounts.

  2. Double-click a bank account.

  3. On the Action Pane, click Edit, and then click the Manage payments tab.

  4. Click Positive pay file.

  5. In the Cut-off date field, enter the last check date to include in the positive pay file. All checks that haven’t been included in a positive pay file through this check date are included in the file.

  6. Click OK.

Recall a positive pay file

If you have to make a change to a positive pay file, you can recall it. Recalling a positive pay file resets the field for each check that indicates whether the check has been included in a positive pay file. Then, you can include the check in a new positive pay file.

This procedure applies only if cumulative update 6 for Microsoft Dynamics AX 2012 R2 is installed.

To recall a positive pay file, follow these steps:

  1. Click Cash and bank management > Inquiries > Positive pay file summary.

  2. Select a positive pay file that has a status of Created.

  3. Click Recall.

See also

Vendor payment by check (form)

Print copies of payments as non-negotiable checks

Reimburse customers

Create a positive pay file for multiple legal entities and bank accounts

Issue worker payments