Manage Hosted Emails in Windows Server Essentials
Applies To: Windows Server 2012 Essentials, Windows Server 2012 R2 Essentials
This topic applies to a server running Windows Server 2012 Essentials or Windows Server 2012 R2 Essentials, or to a server running Windows Server 2012 R2 Standard or Windows Server 2012 R2 Datacenter with the Windows Server Essentials Experience role installed.
The following sections discuss email account options, and explain how to assign an email account to a network user account:
Email account options
Assign an email account to a network user account
Email account options
After a hosted email add-in is installed and configured in Windows Server Essentials, a new wizard page, Assign an Email Account, is added to the Add a User Account Wizard. This page provides the following options for the user account:
Create a new email account and assign it to this user account: This is the default option. The email name box is prepopulated with the user name that you have added for the user account. If Password Synchronization is enabled, the new email account password will be set to be the same password as the network user account. If Password Synchronization is not enabled, the administrator needs to enter the initial password for the new email account.
Assign an existing email account to this user account: The drop-down list contains all existing email accounts that are not currently assigned to a network user account.
Do not assign an email account to this user account: The wizard creates the user account, but the user account does not have any access to email.
Assign an email account to a network user account
When you assign an email account to a network user account, the email address for the account appears in the Email column on the Users page of the Dashboard. There are two types of status for an email account: Active and Inactive. The account status appears in the Dashboard as follows:
If the email account is active, a blue icon appears next to the email address on the Users page of the Dashboard.
If the email account is inactive, a gray icon appears next to the email address on the Users page of the Dashboard. In addition, the email alias for the account is grayed out on the Email tab of the user account Properties page.
When you deactivate an email account of a network user, the user will not be able to access the mailbox. Contact your email service provider to understand their data retention policy.