Create and invoice an intercompany purchase order for internal use [AX 2012]

Updated: October 8, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can create an intercompany purchase order for an intercompany vendor. This automatically creates an intercompany sales order at the intercompany vendor.

Intercompany process: Purchase for internal use

Do these steps in legal entity AAA, as shown in the illustration.

  1. Click Accounts payable > Common > Purchase orders > All purchase orders.

    –or–

    Click Procurement and sourcing > Common > Purchase orders > All purchase orders.

  2. On the All purchase orders list page, create a purchase order for an intercompany vendor. The field values are copied from the vendor account to the purchase order.

    Because you are working with an intercompany vendor, an intercompany sales order is created in the legal entity that corresponds to the vendor. The number of the intercompany sales order can be the same as the number of the intercompany purchase order, and it can include the ID of the legal entity. The number structure that is used depends on the selection in the Sales order numbering field in the Intercompany form. For example, if you create purchase order 00029_064 in legal entity AAA, the sales order number in legal entity BBB is AAA00029_64.

    An Infolog message tells you that an intercompany purchase order and intercompany sales order have been created. The message includes the intercompany sales order number, for your information.

  3. Add line items to the purchase order. The corresponding line items are added automatically to the intercompany sales order. If an item does not exist in the other legal entity, a message is displayed and you cannot add the item to the purchase order. To fix this problem, switch to the other legal entity and release the product to that legal entity. The item will be available to be added to sales orders in that legal entity. Then, switch back to the legal entity of the purchase order and continue adding line items.

  4. When you have finished entering information for the purchase order, confirm it.

Do these steps in legal entity BBB, as shown in the illustration.

  1. Click Accounts receivable > Common > Sales orders > All sales orders.

    –or–

    Click Sales and marketing > Common > Sales orders > All sales orders.

  2. On the All sales orders list page, select the intercompany sales order.

  3. On the Action Pane, click the Pick and pack tab, and then click Packing slip.

  4. Select the Posting check box.

  5. Click OK. The packing slip is posted in legal entity BBB.

  6. On the All sales orders list page, select the intercompany sales order.

  7. On the Action Pane, click the Invoice tab, and then click Invoice.

  8. Select the Posting check box.

  9. Click OK.

    The customer invoice for the intercompany sales order is posted in legal entity BBB.

Do these steps in legal entity AAA, as shown in the illustration.

  1. Click Accounts payable > Common > Purchase orders > All purchase orders.

    –or–

    Click Procurement and sourcing > Common > Purchase orders > All purchase orders.

  2. On the All purchase orders list page, select the intercompany purchase order.

  3. On the Action Pane, click Receive, and then click Product receipt. The product receipt is created. The product receipt number is the same as the intercompany packing slip number.

  4. Select the Posting check box.

  5. Click OK.

  6. On the All purchase orders list page, select the intercompany purchase order.

  7. On the Action Pane, click Invoice, and then click Invoice. The vendor invoice is created. The vendor invoice number is the same as the intercompany customer invoice number.

  8. Finish entering the vendor invoice, and then post it.


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