Methods of payment - customers (form) [AX 2012]

Updated: November 19, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Setup > Payment > Methods of payment.

Use this form to create and maintain information about methods of payment for customers.

You can assign a default method of payment to each customer in the Customers form. This method of payment appears on invoice lines for the customer, but you can change the method of payment before you post the invoice or during the payment process.

The following tables provide descriptions for the controls in this form.

Tab

Description

General

Create and view methods of payment.

File formats

Set up the file format and invoice update parameters for the selected method of payment.

NoteNote

If a format list is empty, position the cursor in the list and then click Setup. In the File formats for methods of payment form, move the required formats from the Available list to the Selected list.

Payment control

Select payment control validation for the selected method of payment, if you want to use payment control validation. You can select one or more of the validations that are offered. The validation is performed in journals during posting.

Payment attributes

Select the payment attributes to apply to the selected method of payment.

Button

Description

Payment step process

Open the Payment step process form, where you can define a sequence of payment steps for the selected method of payment. The payment steps form the payment process.

Payment specification

Open the Payment specification form, where you can create and view payment specification codes for the selected method of payment. These codes are included on each payment line in automatic payment transfer files.

Payment fee setup

Open the Payment fee setup form, where you can set up payment fees for the selected method of payment.

Remittance files for customers

Open the Remittance files for customers form, where you can view the list of remittance files for customers.

File analyze

Open a form where you can analyze the contents of a payment file.

Setup

Open the File formats for methods of payment form, where you can select the appropriate file formats to make available for methods of payment.

Field

Description

Method of payment

Enter a unique identifier for the method of payment. For example, you might enter BANK for the method for bank payments from customers. This field is mandatory.

Period

Select the method by which invoices are summed in the automatic payment proposal period:

  • Invoice – Create one payment transfer for each invoice. This is the default value for this field.

  • Date – Combine all invoices that have the same due date.

  • Week – Combine all invoices that have a due date in the same week.

  • Total – Combine all invoices for a customer in the same payment.

Description

Enter a short description of the payment method.

Grace period

Enter the number of days to add to the cash discount date or the due date to define the broadest period in which a cash discount can be obtained.

Payment status

Select the payment status that is required to post a payment that has this method of payment.

Last file No.

Enter or view the number of the last file that was sent.

Today

Enter or view the number of the last file that was sent on the system date, which is usually today’s date.

Date

The date of the last count of file numbers.

Account type

Select the account type that specifies the type of account that a transaction that has the selected method of payment is applied to. This is typically the Bank account type.

Payment account

Select the payment account for the selected account type.

Bank transaction type

Enter the transaction type for the bank account.

NoteNote

This field is available only if the Bank account type is selected.

Bridging posting

Select this check box if payments that have the selected method of payment are first posted to a temporary ledger account and later are transferred to another ledger account.

Postdated check clearing posting

Select this check box to indicate that the method of payment is for postdated checks. The postdated check amount is posted to the clearing account that is selected in the Clearing account for received checks field in the General ledger parameters form.

Bridging account

Specify the account for bridging transactions. This account is used if you selected the Bridging posting check box.

After you post a payment journal that contains a payment that has a method of payment that is defined for bridging posting, complete the following steps:

  1. Create a general journal, and then click Lines.

  2. Click Functions > Select bridged transactions.

  3. Select the relevant bridged transaction.

  4. Select Accept to create the general journal line that transfers the transaction from the bridging account to the permanent ledger account, and then post.

Payment type

Select the type of payment that is associated with the method of payment.

  • Bill of exchange – The method of payment is a bill of exchange. For more information, see Set up bills of exchange.

  • Check – The method of payment is a check.

  • Credit card – The method of payment is a credit card. For more information, see About credit card authorizations.

  • Electronic payment – The method of payment is electronic, such as electronic funds transfer (EFT). When this payment type is used, bank validations are performed that are otherwise skipped if you use other payment types. For more information, see About payment types.

  • Other – The method of payment is not one of the other choices, or is not yet assigned. This is the default value.

Type of draft

Select the type of draft for bills of exchange.

  • No draft – No draft is created.

  • Bill with no acceptance – The bill of exchange is included directly in a bank remittance. The bill is not printed and the customer agrees to pay without an acceptance step.

  • Bill with acceptance – The bill of exchange must be accepted by the customer first, and then is included in a remittance. Print the bill and send it to the customer together with an invoice or an account statement. When you receive the accepted draft from the customer, enter the approval date.

  • Promissory note – A promise to pay, which is issued by the customer. When you receive a promissory note, create a bill of exchange in a Protest bill of exchange journal and enter the promissory note number in the Document field. The bill is not printed and the customer agrees to pay without an acceptance step.

  • Bill of exchange with bank acceptance – The bill of exchange is included directly in a bank remittance. The bill is not printed, and the bank is responsible for collecting the payment from the customer.

NoteNote

(ITA) The type of draft is represented as a single character in the Intrastat ASCII file as A: Bill of Exchange, B: Promissory note, and X: Other methods of payment. This condition applies only to legal entities whose primary address is in Italy.

Export format

The file format for exporting payments.

Import format

The file format for the bank report about payments from customers.

Return format

The file format for replying to an export file if the bank supports an electronic reply to the export file.

Remittance format

The file format for remittances to a specific bank.

Format for file analyzing

The file format to use when analyzing an export file by using the File analyze button.

Create and post draw journal automatically when posting invoices

Select this check box if the selected method of payment allows the posting of draw bill of exchange journal lines automatically when an invoice is posted.

Run export script

If you selected the Create and post draw journal automatically when posting invoices check box, select this check box to run an export script when invoicing.

Name

Select the journal name to use for the automatic posting of payment lines that have this method of payment.


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