Register absences [AX 2012]

Updated: May 16, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can record your work absences in multiple ways. You can register past absences and you can request future absences. For both future and past absences, you can create open-ended absence transactions for employees whose working time is measured in hours. An open-ended absence transaction does not have an ending date. If you are an absence administrator, you also can register absences for the workers whom you are the absence administrator.

Absence registrations are grouped into absence journals that are defined by an absence period. Each worker’s absence period is determined by the absence setup that is assigned to their record in the Worker form. For more information about how to set up absences, see Key task: Set up absence information.

You must have an absence journal already created for the current absence period before you can register a past absence. For more information, see Create absence journals.

  1. Click Home > Common > Absences > Register absences.

  2. Click New.

  3. Select the date of the absence.

    TipTip

    To save time when you enter consecutive absences, use the Create series form. For more information, see the Enter a series of consecutive absences procedure later in this topic.

  4. Select an absence code to apply to the absence. The absence code indicates the type of absence it is. For example, if you were absent for a dentist appointment, you might select an absence code titled Dentist.

  5. Enter a description of the absence.

  6. If the absence is an open-ended absence, click Open.

  7. On the General FastTab, enter the number of hours that you were absent. If the Hours field is not displayed, go to the next step.

  8. Repeat steps 2 through 7 for each additional absence.

  9. On the Notes FastTab, you can enter additional information about the absence journal that the absence is included in.

After you have entered all your absence registrations for a specific absence period, you must transfer the current absence journal for approval. For more information, see Transfer absence journals for approval.

You must have an absence journal created for the current absence period before you can request a future absence. For more information, see Create absence journals.

  1. Click Home > Common > Absences > Request future absences.

  2. Click New.

  3. Enter a date for the future absence.

    TipTip

    To save time when you enter consecutive absences, use the Create series form. For more information, see the Enter a series of consecutive absences procedure later in this topic.

  4. Select an absence code to apply to the absence. The absence code indicates the type of absence it is. For example, if you were absent for a dentist appointment, you might select an absence code titled Dentist.

  5. Enter a description for the absence.

  6. Enter the number of hours that you were absent. If the Hours field is not displayed, go to the next step.

  7. Repeat steps 2 through 7 for each additional future absence.

After you have entered all your future absence requests, you must transfer the requests for approval. If your future absence requests are approved, they will automatically be registered in the absence journal.

You must create an absence journal for each worker for the current absence period before you can record absence registrations the workers. For more information, see Create absence journals.

Also, you can only register absences for the workers whom you are the absence administrator.

  1. Click Home > Common > Absences > Register absences for multiple workers.

  2. Select the worker to register an absence for.

  3. On the Absence registration details FastTab, click Add.

    TipTip

    To save time when you enter consecutive absences, use the Create series form. For more information, see the Enter a series of consecutive absences procedure later in this topic.

  4. Enter the date of the absence, the absence code, and a description of the absence.

  5. Enter the number of hours that the worker was absent. If the Hours field is not displayed, go to the next step.

  6. If the absence is an open-ended absence, click Open.

  7. Repeat steps 2 through 6 for each additional absence.

When you record an absence request or an absence registration for multiple-day absences, instead of entering each absence separately, you can click Create series in any of the following forms to create the consecutive absences at the same time:


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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