Vendor groups (form) [AX 2012]

Updated: February 18, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Procurement and sourcing > Setup > Vendors > Vendor groups.

-or-

Click Accounts payable > Setup > Vendors > Vendor groups.

Use this form to create and maintain groups of vendors that have any of the following parameters in common:

  • Terms of payment

  • Settle period

  • Inventory posting ledger accounts, including the sales tax group

  • Default ledger accounts

You must create at least one vendor group because you must attach a vendor group to each vendor that you create in the Vendors form.

The following tables provide descriptions for the controls in this form.

The tabs and controls that were added to this form for the Warehouse management features in Microsoft Dynamics AX 2012 R3 are not described in this topic. For information about these features, see Warehouse management.

Button

Description

Item posting

Open the Posting form, where you can define ledger accounts for automatically posting transactions upon receipt of inventory from vendors in the selected vendor group.

Default account setup

Open the Default account setup form, where you can set up default ledger accounts for the selected vendor group.

Forecast

Open the Supply forecast form, where you can set up a forecast of purchases from the vendor group as a whole.

Field

Description

Vendor group

Enter a unique identifier for the vendor group.

Description

Enter a short description of the vendor group.

TipTip

In any form in which the Vendor group field appears, you can position your cursor over the value in the Vendor group field to see this description.

Terms of payment

Select the terms of payment that correspond to the default period between the purchase of an item and the payment due date on invoices from vendors in the selected vendor group. The terms of payment are used in the cash flow forecast that is based on purchases or purchase budgets for vendor groups. You set up terms of payment in the Terms of payment form.

Example

You set up a purchase budget for a vendor group and budget a purchase of 10,000, stated in the currency of the legal entity, for June 15. You then specify current month + 30 days for the terms of payment. The cash flow forecast then shows that payment for the budgeted purchase of 10,000 is due on July 30.

Settle period

Select the standard interval between the due date for payments to vendors in the selected vendor group, defined by the terms of payment, and the date on which the payments are drawn from your bank account. The interval is typically a number of days.

The settle period is used for liquidity calculations that are based on the cash flow forecast.

Example

You set up a purchase budget for a vendor group and budget a purchase of 10,000, stated in the currency of the legal entity, for June 15. You specify current month + 30 days in the Terms of payment field, and 2 days in the Settle period field. The payment of 10,000 to the vendor group is calculated in the cash flow forecast as clearing the bank account on August 1.

Default tax group

Select the default tax group for the selected vendor group.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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