Vendor posting profiles (form) [AX 2012]

Updated: February 25, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Setup > Vendor posting profiles.

Use this form to set up the posting profiles that control the posting of vendor transactions to the general ledger.


When you record a vendor transaction, you can select a posting profile that differs from and takes precedence over the posting profiles that are set up for transactions in this form. You can also use posting definitions instead of posting profiles for some transaction posting types. For more information, see About posting profiles and About posting definitions.

The following tables provide descriptions for the controls in this form.



Table restrictions

For transactions that have the selected posting profile, specify if transactions should be settled automatically and if transactions should be canceled.

You can also select the alternative posting profile that is used when transactions that have the current posting profile are closed.


Specify the ledger accounts that are used in the when transactions that use the selected posting profile are posted.

Select an account code and, whenever possible, an account or group number for the posting profile.

In the posting process, the most appropriate posting profile for each transaction is located by searching for the most specific account code combination in the following priority:

Account code field value

Account/Group number field value

Search priority


A specific vendor account



The vendor group that is assigned to the vendor






If all vendor transactions should have the same posting profile, set up just one posting profile with a value of All in the Account code field.



Posting profile

Enter a code for the posting profile.

For example, you could create two posting profiles to obtain one account for vendor balances in the national currency and another for vendor balances in a foreign currency. You could call one account National and the other Foreign.


Enter a description of the posting profile.


Select this check box to enable automatic settlement of transactions that have this posting profile. If this check box is cleared, you must manually settle transactions by using the Settle open transactions form.


Select this check box if you want to be able to cancel transactions that have this posting profile.


Select a posting profile to change to when transactions that have this posting profile are closed. A transaction is regarded as closed when it has been settled in full.

Account code

Specify whether the posting profile applies to a specific vendor, a group of vendors, or all vendors:

  • Table – The posting profile applies to a single vendor. Select the vendor account in the Account/Group number field.

  • Group – The posting profile applies to a vendor group. Select the vendor group in the Account/Group number field.

  • All – The posting profile applies to all vendors. Leave the Account/Group number field blank.

Account/Group number

If Table is selected in the Account code field, select the account number of the vendor that is associated with the posting profile. If Group is selected, select a vendor group. If All is selected, leave this field blank.

Summary account

Select the ledger account that will be used as the summary account for the vendors that the posting profile relates to.


If the Use posting definitions check box is selected in the General ledger parameters form, the transaction posting definition for vendor invoices is used instead of the summary account.

Settle account

Select the liquidity ledger account that is used for cash flow forecasts.

For additional information, see Set up a cash flow forecast for sales and purchases.

Sales tax prepayments

Select the account for sales tax payments that are received in advance.


The posting profile that is used when the payment is marked as a prepayment is selected in the Posting profile with prepayment journal voucher field in the Ledger and sales tax area of the Accounts payable parameters form.


Select the ledger account that information about unapproved vendor invoices is posted to. The information is entered in the Invoice register journal. (Click Accounts payable > Journals > Invoices > Invoice register.)

For example, a user enters very basic information about vendor invoices when they are received in the invoice register. When the invoice register is posted, the transactions are posted to the account that is entered here and in the Offset account field. When the invoices are approved, the debt is transferred from the Arrival account to the vendor summary account.

Offset account

Select the ledger account that is used for offsetting unapproved vendor invoices that are updated by using the invoice register. The offset account acts as the offset account for transactions that are posted to arrival accounts. Therefore, the account contains vendor purchases that have not yet been approved.

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