Promissory note journal (form) [AX 2012]

Updated: December 10, 2010

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Inquiries > Promissory notes > Promissory note journal.

Use this form to view information about lines in a promissory note that have been created in a draw promissory note journal or in a redraw promissory note journal, and to update the payment status for selected promissory notes.

NoteNote

You can select the Show open only check box to show only promissory notes that relate to open transactions.

If a ledger journal line that has not been posted is deleted, the corresponding promissory note line, if one exists, is also deleted.

If you redraw honored promissory notes, you must settle the full remaining amount.

NoteNote

The latest status is displayed, which means, for example, that a drawn promissory note that is only partially remitted will have a Remitted status on the Overview tab.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview

View the list of promissory notes and their current statuses. You can see the most recent status on the Lines tab.

General

View additional information for the selected promissory note, such as the document date.

Lines

Review posted journal lines for the selected promissory note.

Button

Description

Sent

Enter the date when the selected promissory note was physically sent to the vendor.

Close

Close the selected open promissory note after all the transactions have been settled.

Cancel

Cancel the selected promissory note.

Invoices

View the invoices that are associated with the selected promissory note.

Document

View bank information about the selected promissory note.

Inquiries

Open a menu that contains the following items:

  • Voucher – View the ledger transactions for the promissory note line.

  • Transactions – View the vendor transactions for the promissory note line.

Field

Description

Show open only

Select this check box to display only open promissory notes.

Note ID

A unique identifier for promissory notes, which is used when promissory notes are created.

Vendor account

The vendor account number.

Status

The status for the promissory note:

  • Drawn

  • Redrawn

  • Honored

  • Remitted

  • Invoiced

  • Invoice remitted

Due date

The due date of the transaction.

Amount

The drawn amount in the accounting currency.

Open

The open amount in the accounting currency. The amount is set to zero when a promissory note is settled.

Approval date

The date that the transaction was approved.

Remittance date

The date that the remittance file was sent.

Promissory note number

The number of the printed promissory note.

Document date

The date that the promissory note is sent to the vendor. Click Sent to change the date.

Open

If this check box is selected, the promissory note is open. Click Close to close settled transactions.

Sequence number

The sequence number for promissory notes.

Date

The transaction date.

Voucher

The voucher number that the transaction is attached to.

Currency

The currency code for the transaction.

Amount in transaction currency

The amount in the currency of the transaction.

Remittance number

A unique identifier for the remittance file.

Bank account

The bank account that a remittance has been made to.


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