Vendor payment proposal (class form) [AX 2012]

Updated: May 23, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Journals > Payments > Payment journal. Click Lines. Click Payment proposal > Create payment proposal.

Use this form to generate payment proposals that you can review and modify in the Vendor payment proposal form. From the Vendor payment proposal form, you can transfer the proposals to the payment journal after you review and modify them.

The proposals are generated based on open and approved vendor transactions.

Enter the criteria for the proposal and then click OK. Click Cancel to cancel the payment proposal generation.

NoteNote

Use the Period field in the Methods of payment - vendors form to indicate whether the invoices should be combined in an automatic payment proposal. Select from the following options:

  • Invoice – Create one payment transfer for each invoice.

  • Date – Create one payment for all invoices that have the same due date.

  • Week – Create one payment for all invoices that have a due date in the same week.

  • Total – Create one payment for all invoices.

The following table provides descriptions for the controls in this form.

Field

Description

Proposal type

Select the proposal type:

  • Per due date – Include open transactions that are due in the range of dates that is specified for the proposal.

  • By cash discount – Include open transactions that are eligible for a cash discount in the range of dates that is specified for the proposal.

  • Due date and cash discount – First, include open transactions that are eligible for a cash discount. Then, include open transactions, according to due date.

Generate

Select this check box to generate a payment proposal.

Print

Select this check box to print the payment proposal.

NoteNote

You can print a payment proposal without generating it.

Amount limit

Enter the maximum currency amount for all payments to be selected for payment.

Transaction limit

Enter the maximum number of invoice transactions to be paid.

Delete negative payments

Select this check box to delete payments, if the amount to be paid is negative.

From date

Enter the first date for the vendor transactions to be included in the payment proposal.

To date

Enter the last date for the vendor transactions to be included in the payment proposal.

Total payment date

Enter the date that the payment is requested. This is only used when the period on the payment is Total. For more information, see the information at the start of this topic.

Payment weekday

Enter the weekday when the payment will be made. This is only used when the period on the payment is Week. For more information, see the information at the start of this topic.

Minimum date

Enter the earliest date for the payment. This date is used as the payment date if the date that is calculated for the payment proposal occurs before the date that is entered in this field. For example, if you create the payment proposal on February 1 but you want the payments to be dated no earlier than February 5, enter February 5 in this field.

Use future due date

Select this check box to display the due date in the journal lines date field.

NoteNote

(ITA) This control is available only to legal entities whose primary address is in Italy. In addition, the Date options for payment proposal field must be selected in the Accounts payable parameters form.

Payment currency

Select a currency for payments.

Check balance

Select this check box to cancel the payment if the balance is exceeded. When a payment proposal is created, it is important to pay only invoices that are due and approved. It is also important to verify whether an outstanding balance exists on the account. This can prevent the payment of invoices where, for example, a credit note or a payment has not been settled.

Include vendor invoices from other legal entities

If this check box is selected, the payment proposal includes invoices from other legal entities that are included in the search criteria.

If this check box is cleared, the payment proposal includes only invoices from the current legal entity.

Propose separate vendor payment per legal entity

If this check box is selected, a separate payment is created for each legal entity per vendor. The vendor account for the payment is the vendor for the invoice.

If this check box is cleared, and a vendor has invoices to be paid in multiple legal entities, one payment is created for the total amount of the selected invoices in all the selected legal entities. The vendor account for the payment is the vendor account in the current legal entity. If the vendor account does not exist in the current legal entity, the vendor account of the first invoice to be paid is used.

This check box is available only if the Include vendor invoices from other legal entities check box is selected.

Default offset account type

The default offset account type. If you do not select an account type, the account type for each payment is based on the method of payment.

  • Ledger – Use a ledger account.

  • Bank – Use a bank account.

Default offset account

The default offset account. This field is available only if an account type is selected in the Default offset account type field.

Vendors

The information displayed in this field group is determined by your selections when you create a query.

Vendor transactions

The information displayed in this field group is determined by your selections when you create a query.

Location ID

The information displayed in this field group is determined by your selections when you create a query.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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