Invoice pool (form) [AX 2012]

Updated: March 23, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Inquiries > Invoice pool.

Use this form to view and manage information about vendor invoices that have been entered and posted in an invoice register journal, but that have not yet been approved for payment. You can also use this form to match the invoices with the purchase orders that they are associated with.

When you post a matched invoice, either by using the Purchase order button in this form or in an invoice approval journal, the invoice is removed from the list in this form.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview

View invoice lines.

General

View additional information about the selected line, such as the offset account and sales tax information.

Invoice

View information about the invoice for the selected transaction.

Cash discount

View information about the cash discount that applies to the journal line or transaction.

Project

View project information about the selected line.

Remittance

View the name that was specified for the location where payments are sent, and the mailing address of that location. This is the mailing address that is printed on remittances and checks.

History

View the history of the journal line or transaction.

1099

Enter tax amounts and details to include on the 1099-G or 1099-S form.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States and the Public Sector 1099G or Public Sector 1099S configuration keys are selected.

Button

Description

Purchase order

Post, print, modify, and view information about invoices for purchase orders that are related to the registered invoice.

Financial dimensions

Open a menu with options to open a form where you can select financial dimensions for the main account, offset account, or, if it is necessary, a payment fee account. The menu options that are available depend on the form that you are currently working with.

Print

Print a report with information about the invoices that have been posted to the register invoice journal, but that are not yet approved for payment.

Field

Description

Date

The posting date for the invoice register voucher.

Voucher

The voucher number.

Vendor account

The account number for the current account type, such as a vendor account number.

Description

Text about the transaction. When you specify an offset account, the same text is used if no other offset transaction text is specified.

Currency

The currency for the transaction.

Debit

The debit amount in the currency that is selected in the Currency field.

Credit

The credit amount in the currency that is selected in the Currency field.

Invoice

The invoice number.

Pending vendor invoice

If selected, the invoice document has been saved but not posted.

Due date

The due date for the invoice that you selected in the Invoice field.

Cash discount

Enter or view the code for the cash discount for subsequent approval.

Cash discount date

The latest payment date to qualify for a cash discount.

The default entry calculation is based on the Cash discount field, but can be changed manually.

NoteNote

If a cash discount hierarchy is used, the first date for a cash discount is shown.

Cash discount amount

The cash discount amount that is included in the payment.

When payment is made before the deadline, the specified amount is posted automatically.

Company accounts

The abbreviation that is used to identify the set of company accounts that you are currently working with.

If you specify a different company in the Offset company accounts field, the transaction between the accounts is posted in the Intercompany accounting form for both sets of company accounts.

Account type

The account type for the transaction:

  • Ledger

  • Customer

  • Vendor

  • Project

  • Fixed assets

  • Bank

  • Outdated

Account

The account number for the current account type.

Posting profile

The posting profile for the transaction. The default entry is based on the setup for the selected account type.

A posting profile must be specified for every update for a transaction, such as a vendor, customer, or fixed assets transaction.

Offset company accounts

The abbreviation for the set of company accounts where the current transaction is to be offset.

Offset account type

The account type in the offset company for the offset account.

Offset account

The offset account number, based on the selection in the Offset account type field.

Offset-transaction text

The transaction text to use for the offset account.

Sales tax group

The sales tax group for the transaction.

Item sales tax group

The item sales tax group for the journal line.

Sales tax direction

If this check box is selected, the sales tax direction for the current journal line in the current voucher is controlled by the setting for the Sales tax direction field in the Main accounts - chart of accounts: %1 form for the actual ledger account in the Vendor account field on the journal line.

Exchange rate

The currency exchange rate that applies to the transaction.

The exchange rate is expressed as the number of units of the foreign (non-accounting) currency that is indicated in the Quotation unit field in the Currency exchange rates form.

Secondary exchange rate

The secondary exchange rate. For example, this might be the exchange rate for the reporting currency if your organization reports financial information in a currency other than the accounting currency.

Cross rate

The cross rate for the two exchange rates.

Calculation method

The basis for the calculation of the cross rate.

Document

The number or name of the document that is the basis for the transaction.

Document date

The date for the document, such as a vendor invoice. This date is used to calculate the default dates shown in the Due date and Cash discount date fields.

Invoice

The invoice number.

Terms of payment

The terms of payment for the current invoice.

Payment ID

The payment identification that is used for the payment. If a payment proposal is used, the default entry is the payment ID from the invoice or credit note.

Tax exempt number

The tax exempt number for the transaction. For more information, see Tax exempt numbers (form).

Purchase order

The purchase order that is related to the invoice.

Enterprise number

The enterprise number that is used to identify Belgian companies.

NoteNote

(BEL) This control is available only to legal entities whose primary address is in Belgium.

1099 amount

The amount to be reported on the federal 1099 form. For more information, see (USA) About year-end 1099 reporting.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

1099 box

The 1099 form to print the 1099 amount on.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

If the Public Sector 1099G or Public Sector 1099S configuration keys are selected, 1099-G or 1099-S options are displayed in this list. If you select G-2 or S-2, use the 1099 tab to enter additional details. For more information, see (USA) About year-end 1099 reporting.

G-10a state

The two-letter postal abbreviation of the state for which state income taxes are being withheld.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G configuration key is selected.

G-10b state identification number

The identification number of the state department, division, or office reported in box 10a on form 1099-G.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G configuration key is selected.

G-11 state income tax withheld

The amount of state tax that was withheld from the payment, as reported in box 1 on form 1099-G.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G configuration key is selected.

State/province

The state for the delivery.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

1099 state amount

The amount to be reported on the 1099 form.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Method of payment

The payment method that is used on the current payment, invoice, or credit note.

Payment specification

The payment specification, if any, for the current method of payment.

Account identification

The bank account of the recipient.

Cash discount date

If an invoice is settled in time to obtain a cash discount, the date by which the cash discount is posted automatically to the ledger account specified for the cash discount.

Cash discount amount

The cash discount amount included in the vendor transaction when invoicing.

Amount in transaction currency

The remaining amount due, after subtracting the cash discount amount.

Project date

The posting date for the project that is associated with the selected vendor invoice.

Activity number

The identifier for the project activity that is associated with the selected vendor invoice.

Category

The project category to which the project activity belongs.

Worker

The worker who is associated with project hours that are part of the vendor invoice.

Line property

The attribute that defines cost and sales percentages and options for revenue accrual and capitalization cost.

Description

Text that describes the project transaction.

Transaction ID

The project transaction identifier.

Quantity

The number of units for the project transaction.

Cost price

The cost price of the hours or items that are spent on the transaction.

Sales currency

The currency in which the project is invoiced.

Sales price

The sales price of the hours or items that are spent on the transaction.

Sales tax group

The sales tax code that is used to calculate taxes for the whole sale.

Item sales tax group

The sales tax code that is used to calculate taxes for an individual item.

Remittance location

The name that was specified for the location where remittances are sent.

Address

The mailing address that is printed on remittances and checks.

Approved by

The worker who approved the transaction.

Approved

If this check box is selected, the transaction was approved for payment.

Invoice payment release date

Enter a release date to put the invoice payment on hold. If you enter a date, the payment will not be generated until that date. This field is available only if the invoice is approved.

To remove a payment hold, clear the entry in this field. Any user can clear the release date, regardless of which user entered it.

Release date comment

Enter an optional comment for the Invoice payment release date field.

Transferred by

The employee who transferred the voucher.

Transferred on

The transfer date for the transaction.

Transferred to journal

The identification of the journal that the transaction was transferred to.

Transferred

If this check box is selected, the transaction was transferred to a journal.

1099 G-2 Details

If you selected G-2 in the 1099 box field, you can modify the fields in this section. For more information about these fields, see the IRS guidelines for the 1099-G form.

  • G-3 amount is for tax year – Select this check box to enter the year that the G-2 amount applies to.

  • G-8 trade or business income – Select this check box to indicate that the G-2 amount applies to trade or business income.

NoteNote

(USA) These controls are available only to legal entities whose primary address is in the United States and the Public Sector 1099G configuration key is selected.

1099-S

If you selected S-2 in the 1099 box field, you can modify the fields in this section. For more information about these fields, see the IRS guidelines for the 1099-S form.

The S-2 gross proceeds field is not displayed because this amount is the same as the amount in the Settled federal 1099 field. For more information, see (USA) About year-end 1099 reporting.

NoteNote

(USA) These controls are available only to legal entities whose primary address is in the United States and the Public Sector 1099S configuration key is selected.


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